Troop 112

Cincinnati, Ohio

Outings Event Planner/Budget

Event Location: ______

Event Dates: ______

Event Coordinator: ______

Tour Permit:Obtained/Complied: ______
Committee Chairman Signed: ______

To Council: ______

Reservations Made: ______

Contact Info: ______

Medical Forms Obtained: ______Weather Alert Radio Obtained: ______

QM Advisor Contacted with Needs: ______

Completed QM Checklist for Event: ______

List of adult cell numbers to distribute to adult attending event ______

Permission Slip:Created: ______

Approved by Outdoor Committee: ______

Posted to Yahoo Groups: ______

Printed directions for distribution at departure point:______

Food:Cooking as ______(Entire Troop or By Patrols)

Adult/Youth Leadership Cook (Primary): ______

Adult/Youth Leadership Food Purchasing: ______

Cracker Barrel: ______

Scouts Attending Service Hours/# of Nights

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Adults Attending # of Nights/Service Hours

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Scout Fees To Be Charged: Insure Price Charged Covers All Expenses

Equipment Fee: (2.00 per Scout per Night per Tent) ______

Cracker Barrel Fee:______

Food (If eating by Troop)______

Event/Registration/Camping Fee______

Other (Listed): ______

Other (Listed): ______

Trailer Towing Charge: (Mileage x 48.5 Per Mile)______

Subtotal______

Round Up To ______

Total Amount ______divided by # of Scouts ______Price Per Scout ______

Adult Fees To Be Charged:

Cracker Barrel Fee:______

Food Fee______

Event/Registration/Camping Fee______

Other (Listed): ______

Other (Listed): ______

Total Amount ______divided by # of Adults _____ Price Per Adult______

Administrative Costs:

Copies & Mail:______

Other (Listed): ______

Other (Listed): ______

Total Amount:______

# Of Scouts Attending ______X (Plus) Price Per Scout ______= ______

# Of Adults Attending ______X (Plus) Price Per Adult ______= ______

Administrative Costs ______

Total Budget for Event ______

Total Monies Collected: ______

Total Monies Spent: ______

Difference of: ______(=/-)

NOTE:

All checks and monies must be submitted by the Event Coordinator to the Treasurer. All monies must be given to the event coordinator, not directly to the Treasurer. Receipts must be submitted in a timely fashion to the Treasurer.

Completed Copies To:

  • Treasurer* Committee Approve 01-08-07
  • Committee Chairman
  • Scoutmaster
  • Outdoors Chairman
  • Committee Records