Manchester Farms HOA

Board Meeting- 7/15/13

ATTENDANCE:Jim, Matt, Jonathan, Ed

FINANCIAL:Jen

  • Approximately $15,000.00 in account
  • Only 3 remaining lots
  • Outstanding dues:

Sandra Jones, 102 Little Squire Dr.$241.00

Eric & Narda Barefield, 106 Little Squire Dr.$98.00

Francis & Dorothy Digian, 123 Bridle Path$98.00

Richard Brooks, 127 Bridle Path$98.00

Shawn & Suzette Simms, 127 Cyprus$98.00

John & Elizabeth Glah, 130 Bridle Path$1,186.00

Jospeh & Yvonne Bryant, 132 Bridle Path$871.00

Rose Sherrod, 138 Bridle Path$98.00

Gabriel Patterson/Jennifer Polacheck, 149

Bridle Path$98.00

Jody Shrum/Glen McCoon, 302 Cyprus$98.00

  • A Motion was made to refer John & Elizabeth Glah and Joseph & Yvonne Bryant to collections. Motion passed unanimously.

PROPERTY MANAGEMENT:

The Board reviewed a proposal from CRSV Management, LLC for $1,200.00 per year. This entity also manages Chestnut Ridge. The do book-keeping, invoicing, violation/enforcement. The Board is very interested and will set a meeting w/ the company. This would result in a small increase in dues to the members (about $10/yr.)

NEIGHBORHOOD INQUIRIES:

  • As of the time of the meeting, there was nothing posted on the township website for the next township meeting. Dewey did not appear at the last scheduled meeting.
  • “Commercial vehicles”- the Board previously found this to be vague. We will look at other HOA’s to determine how they define it. We are thinking any vehicle with more than 2 axles/have mechanical lifts, buckets, etc. We don’t want to encompass contractors, etc., but don’t want a big rig parked in a driveway either.
  • Berm at 147 Bridle Path- this has been an ongoing issue spanning several years involving homeowner and his neighbor. There has been police involvement, HOA involvement, Dewey involvement and Township involvement. It appears that this is something that is not an HOA issue. It will likely require an engineer to determine if this is accurate. This is a cost that must be bore by the homeowner should he so desire.
  • Steve & Shannon Fitch- These are homeowners who painted their door orange. The Board has previously determined this to be a violation of the declarations. Penalties of $25.00 per day have begun to accrue and will be sought. If this matter goes in to collections or litigation, the homeowners would also be responsible for all costs and attorney’s fees per the declarations.
  • Sheds w/o HOA approval- there have been some sheds that have been placed w/o HOA approval and so, presumably, w/o township approval. We will find out from the township and if no permit was received, we’ll get the township to address it. The HOA will not issue approval letters to homeowner w/ dues in arrears.
  • Maintaining minutes and agendas- The Board maintains minutes and agendas of the annual homeowner’s meeting. If a Board member or HOA member, w/ the pre-requisites set forth in the declarations, calls a special meeting. Agendas and minutes would be obtained (none have occurred). The Board holds informal meetings and handles day-to-day business by phone and e-mail none of which are recorded. The Board has determined that informal meetings will now be documented w/ minutes from this day forward.

POSSIBLE DECLARATION AMENDMENTS:

  • “Swimming Pools”- above ground pools may only be utilized provided that the height of said pool does not exceed 18”. Said above-ground pools must be located in the rear yard within the envelope of the home. Pools may be up only between the hours of 10:00 a.m. and 7:00 p.m. between May 15th and September 15th. The Homeowner is solely responsible for supervision of said pools and to comply with all local, state and federal laws and regulations.
  • 3rd Amend to Paragraph 17- after the word colors:
  • “are consistend with the exterior materials and color of the homes within the development by the builder, Dewey Homes.”
  • We may be able to have a color pallet. We understand something is on file w/ MAB paints. Jim will look in to that.