Dear Applicant,
Finance and Administrative Officer (Need To Talk) – Belfast – Ref: AB688
Please find enclosed your application for employment with Action for Blind People, part of RNIB Group.
As a hugely ambitious national charity, we provide expert practical support to blind and partially sighted people. Part of RNIB Group, combining our resources and expertise – we're reaching out to even more people and working more effectively than ever. You can obtain further information about the work of Action from our website www.actionforblindpeople.org.uk
Applications for this post will close at midnight on Monday, 27th March 2017.
Interviews will be held on 6th/7th April 2017.
If you wish to have your application acknowledged, please affix a self-addressed stamped postcard to your application. This will be returned to you date stamped.
Your completed application and supporting statement should be returned to:
Action for Blind People Recruitment Team
105 Judd Street
London
WC1H 9NE
Email:
If you require this pack in an alternative format or if you require assistance in completing your application form please do not hesitate to contact the Recruitment Team by emailing
.
As a charity and in order to reduce our costs we do not notify applicants who have not been shortlisted for interview. Therefore if you have not been invited for interview a maximum of three weeks from the closing date then you should consider your application unsuccessful.
I would like to take this opportunity to thank you for interest you have shown in working with Action for Blind People, part of RNIB Group.
Yours sincerely
Aiste Lester
Assistant Resourcing Business Partner
RNIB Northern Ireland, Action for Blind People Job Description
Position Details
Job Title: Finance and Administrative Officer (Need To Talk)
Job Level: M3
Group: Action for Blind People
Section: RNIB Northern Ireland
Unit: Emotional Support Services
Location: Belfast with cross border support to project partners in NI, Border Counties of ROI and Western Scotland
Type of Contract: Fixed Term Contract until 31st December 2021
Salary: £22,439 per annum
Hours: 36 per week
Reports to: Project Manager (Need To Talk)
Purpose of Job:
Responsible for a range of financial transactions, reconciling accounts, preparing data and reports. Adheering to Special EU Programmes Body requirements(SEUPB), responsible for monitoring project expenditure on a cross border basis of all activites reporting financial positions to project manager and the wider cross border partnership board. Required to conduct general administrative and office management tasks on a cross border basis including project admin support and overseeing of admin volunteers.
Impact:
Responsible for close monitoring and reporting of financial information relating to SEUPB and RNIB finance policies. Responsible for admin volunteers and project admin tasks.
Financial Responsibility:
Responsible for ensuring cost forecasts are achieved on budget and responsible for raising any concerns to project manager and partnership board well in advance.
Decision Making Responsibility:
Required to make judgements and to solve problems within discipline, within defined area, escalating to project manager when needed.
Main Accountabilities:
1. Develop financial processes/systems to ensure operational efficiency of Need To Talk project across NI, Western Scotland and the Border countries of Ireland, adhering to SEUPB requirements.
2. Collate information from across the partner organisations to ensure grant claims are eligible and are submitted and processed in line with SEUPB requirements.
3. Reconcile payroll for project staff, expense claims for both staff and volunteers , month end reports, quarter and year end reports for the project manager and partnership board on a cross border basis.
4. Ensure all expenses are within assigned project budget, maintain relevant cash reserves and ensure account receivables and payables activities are performed accurately and timely.
5. Conduct financial analysis to identify and resolve issues, gaps or variances, ensuring maintenance of the general and subsidiary ledgers.
6. Oversee the preparation of all financial statements, invoices, proposals and other financial management information as required by project manager and partnership board.
7. Ensure data integrity in all financial reporting and adhere to all RNIB finance policies and procedures.
8. To deal with correspondence promptly and as required including distribution of invoices received, payment queries, communication received from suppliers and contractors.
9. Conduct any other administrative duties such as contacting beneficiaries, booking venues for meetings, completing project correspondanece, minute taking, conducting beneficiary follow up reviews and data entry as required by the project manager to ensure the smooth and efficient running of the project on a cross border basis.
10. Recruit, train and manage admin volunteers adhering to RNIB policies. Allocate admin tasks to volunteers overseeing the successful completion of the same.
11. Identify, create and develop opportunities to involve volunteers and beneficiaries in all aspects of service delivery and evaluation.
12. Attend project and partnership meetings ensuring any papers and reports requested are made available and circulated in advance.
General
The following points are common to all job descriptions:
- Undertake any other duties commensurate with the post
- Adhere to all RNIB Group policies and procedures
Person Specification
Please note all criteria are essential unless otherwise stated
1 Specialist Knowledge, Skills and Experience
1.1 Experience of providing financial support for EU funded projects and working to EU funder guidelines.
1.2 Experience in compiling and submitting grant claims for EU funded projects.
1.3 Experience of charity financial systems and procedures.
1.4 Degree or equivalent qualification - AAT, ACA, ACCA/CIMA.
1.5 Experience of using MS Office applications including Word, Excel, Power point and Outlook.
1.6 Experience in using Sage accounts, payroll processes and management of grants.
1.7 Experience of completing, compiling and reviewing health and safety assessments.
1.8 Experience of analysing and consolidating financial information.
1.9 Experience of managing and working with office administrative systems.
1.10 Experience of minute taking, preparation of papers for meetings and report writing.
Desirable
1.11 Understanding of the needs of blind and partially sighted people.
1.12 Knowledge of a wide range of eye conditions, their treatments and the sources of support available.
1.13 Knowledge of the roles of professionals within the eye health field.
1.14 Knowledge of current and potential services available to people with sight loss and relevant standards.
2 People management skills/ team working skills
2.1 Ability to assist in the motivation and empowerment of volunteers including monitoring performance and the ability to work flexibly with the team to complete tasks as required.
2.2 Ability to develop effective and supportive relationships with colleagues.
3 Planning and Organisational skills
3.1 Experience of organising time effectively, create work schedules, prioritise workload and meet deadlines, and ability to ensure that the team achieves the same.
3.2 Ability to work on own initiative and liaise with line manager as and when required.
4 Problem-solving and creative skills
4.1 Ability to work creatively and flexibly to participate in developing and evaluating an innovative service.
4.2 Willingness to change practices in response to service evaluation.
4.3 Ability to develop and maintain appropriate and positive relationships with clients and outside agencies.
5 Communication skills
5.1 Ability to communicate effectively, including listening and empathising while remaining objective.
5.2 Excellent communication skills, report writing and presentations skills both written and verbal.
5.3 Experience of presenting financial information in a confident and articulate manner to a range of audiences.
6 Equal Opportunities
Ability to understand and demonstrate commitment to RNIB Group's Equal Opportunities Policy and to ensure all activities are consistent with the Equal Opportunities Policy. This includes all staff activities and their interface with the general public.
7 Special Conditions
7.1 Must be prepared to travel and attend meetings and training as required which will involve occasional overnight stays.
Behaviours (Level M)
Deliver results
· Motivates and develops others to continually exceed standards and expectations.
Engage Customers
· Makes systems and processes more customer-friendly, and acts as key “go to” person for customer knowledge for the service area.
Engage others
· Coaches and mentors others in the development of supportive and trusting relationships with colleagues, customers and others which develop and enhance the service and organisation’s profile and reputation.
Set Direction
· Demonstrates awareness of commercial and financial considerations.
· Drives and enables creativity, innovation, improvement and new activities for team and service which contribute to sustaining organisational success.
· Manages change effectively, recognising and addressing the impact of change on people and services.
Lead and inspire
· Creates and leads high performing teams, recognise the importance of leadership in own role and take steps to improve ability to lead and motivate others.
· Displays resilience and takes a rational approach.
Personal impact
· Gains support for position and achieves win/win situations through negotiation and compromise, demonstrating confidence, passion and authority.
End of Document.
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