Florida Department of Management Services
MyFloridaMarketPlace
Meeting Minutes / Change Review Board (CRB)05/16/2006
9:00 AM
Type of meeting: / Working session of CRB with a focus on reviewing estimates for prioritized Change Requests
Attendees: / Stacy Arias, Bobby Hinson, Claudia Cooper, Sharon Bussey, Darinda McLaughlin, Byron Saper, Kim Koegel, Daymon Jensen, Angela Tilton, Garrick Wright
Key Discussion Highlights:
§ Garrick Wright facilitated the meeting, and began by providing an overview of the agenda for the meeting: review of estimates for the five change requests that the group had prioritized as part of the quarterly process, and discussion of which of the five the group would prefer to move forward with in the allocated hours for the quarter. Garrick also explained that the group has approximately 240 hours available over the next quarter for available changes.
§ Stacy Arias proposed that the group walk through the change requests in the order in which they were prioritized: (1) CR 3: Need current amount shown on PO with links back to Invoice, (2) CR 5: View transaction date in queue, (3) CR 6: Hold Until Requisitions, (4) CR 2: Vendor Address on IR Form, (5) CR 4: Request commodity codes are populated on requisitions from punch out sites
§ Daymon Jensen walked through the details of each of the estimates, including assumptions for each of the change requests.
§ With regard to CR 3, the group decided to table this for the next quarter as they would like to revisit the design, including the possibility of having a separate page with the links for all of the invoices.
§ With regard to CR 5, Stacy Arias asked why there would be such extensive testing, and Kim Koegel explained that testing for this CR or any system change includes several layers of testing, including unit, system, regression and user acceptance testing (for change requests). The group agreed to move forward with implementing this change request.
§ With regard to CR 6, Daymon explained that this only applies to encumbered transactions, as unencumbered transactions do not go to FLAIR integration. Additionally, the requestor is the only person who can withdraw the requisition. The group agreed to move forward with implementing this change request.
§ With regard to CR 2, the group decided to table this for the next quarter, as they would like to consider additional information about the number of vendors who have registered a ‘Remit-To’ address for their location.
§ With regard to CR 4, the group agreed to move forward with implementing this change request. There was also discussion about the assumption that State Purchasing will be important in handling the initial mapping of the commodity codes as well as providing the project team with any updates to commodity codes for each of the contracts.
§ In total, the group prioritized 252 hours of change requests for the quarter. The team will follow up with the group regarding proposed system release dates for these change requests.
§ Kim Koegel mentioned that the team would update the estimates with any of the additional assumptions discussed and send them out to the team.
§ The group also took the time to discuss other project related topics, primarily system performance concerns and concerns related to communication about system attachments. Josh Yaffin was also present to discuss these topics with the group.
§ The group discussed temporarily removing the Standard Reports link from the left Navigation menu (in essence removing Ariba Standard Reports in MyFloridaMarketPlace through at least year end). All in attendance agreed with moving forward with this. Garrick requested that everyone send an e-mail confirming that their agency agreed with this approach.
§ Garrick closed the meeting, and mentioned to the group that the team would be following up with the updated estimates.
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