Job Title: SF008 – Project Compliance & Admin Officer

Location:Stockton

Hours:37 hours per week

Salary:£18,500 per annum

Changing Lives Mission
Changing Lives aims to be an outstanding organisation which supports vulnerable people and families to make positive and lasting changes towards a fulfilling life.
The role will contribute to the development of Changing Lives to help more people to change their lives together.
Job Role
To undertake a claims, administration and compliance role to support the Changing Lives Team. Ensure the effective delivery of Step Forward Tees Valley by working closely with the current team, the prime contractor and Changing Lives Finance Dept. Beresponsible for ensuring financial evidence is compliant with European Social Funding/Big Lottery Funding requirements and is accurate and meets external deadlines. In adition providing admin support to the team.The postholder will be soley employed by the SFTV programme.
Job Roles and Responsibilities
Key Responsibilities:
  • To complete monthly funding claims to deadline in accordance with contractual requirements.
  • To undertake activities in realation to the implementation of claim and monitoring sytems to support the delivery of Step Forward Tees Valey.
  • Collecting and verifying evidence to support the monthly claims eg timesheets, mileage forms, salary information, expenses.
  • Contribute to robust and effective compliance controls.
  • Ensure archiving procedures is followed and records are accurately maintained.
  • To provide administration support to the Changing Lives team.
  • Answer telephone calls and deal with queries in a courteous and professional manner.
  • To maintain diaries, schedule appointments and co-ordinate meetings using Microsoft Outlook.
  • Carry out photocopying and scanning of documents.
  • Establish and maintain effective working relationships with colleagues and external agencies.
  • Undertake meeting administration, including drafting meeting notes.
  • Organise training sessions including preparing training materials and booking venues.
  • Obtain and maintain resources such as stationery and training materials.
  • Support the lone working process.
  • Support the effective implementation of new administrative policies and procedures, maintain health and safety.
  • Input client data accurately on bespoke data base.
  • Ensure confidentiality of all records in line with data protection principles.
  • Maintain accurate appropriate administrative records, so that required information and statistical data is available when required, and ensuring consistency of systems.
  • To input data for Monitoring Purposes and assist the Manager in the production of reports, in line with stakeholder requirements.
  • Checking outcome/results evidence and entering to MI system as required.
  • Maintain a petty cash system.
  • To work flexibly and undertake other such duties as are deemed to be within the spirit of the post.

Person Specification – Administrator & Compliance Officer

Criteria /

Essential

Requirements necessary for safe and effective performance in the job /

Desirable

Where available, elements that contribute to improved / immediate performance in the job
Qualifications /
  • 5 GCSE’s or equivalent including Mathematics and English
/
  • NVQ Level 3 Business Administration

Experience /
  • Previous administrative experience
  • Knowledge of compliance in the context of auditing requirements
  • Experience of working to quality assurance systems
  • Experience of establishing effective and professional relationships with colleagues and other agencies.
/
  • Previous experience of working in monitoring of European Funded projects
  • Experience of partnership working

Skills, Knowledge and Abilities /
  • Strong attention to detail, ensuring high levels of accuracy
  • Understanding of financial monitoring ie petty cash and budgets
  • Strong IT skills and experience in gathering and collating data
  • Ability to work in a methodical and organised manner, meeting deadlines and managing conflicting priorities.
/
  • Experience of working within financial systems and processes

Personal Attributes /
  • Commitment to the values of Changing Lives
  • Commitment to equality,diversity and inclusion
  • Understanding of how to work within professional boundaries
  • Willing to work in cooperation with team members
  • Willing to work flexibly within their role
/
  • Full driving licence

Administrator & Compliance Officer – SFTV CL