ABC Manual /
AssociatesBuilding Careers (ABC)
Table of CONTENTS
ABC OVERVIEW
ABC: About Us
ABC Mission Statement
ABC Benefits
ABC ORGANIZATION
STRUCTURE
ABC Chairs
ABC Coordinators
ABC Members
ROLES & RESPONSIBILITIES
ABC Chair/Co-Chair
FAT Coordinator
International Luncheon Coordinator
Miscellaneous Positions
Elections and Nominations
BUDGET
ABC ACTIVITIES
ABC MEETINGS
Winter Meeting
New-Hire/Intern Welcome Meeting
Intern Presentations
Fall Meeting
INTERNATIONAL LUNCHEON
FLUOR ASSOCIATES IN TRAINING (FAT)
MISCELLANEOUS
SUMMER INTERNSHIP PROGRAM
Industrial Scholars Internship Program (ISIP)
Graduates Advancing to Professionalism (GAP)
ABC OVERVIEW
Devoted to the continual technical, professional, and social development of Fluor Associate engineers, Associates Building Careers (ABC) serves as a unifying organization which provides opportunities to its members. The following booklet details the history, structure, past events, and helpful instruction for future ABC members.
ABC: About Us
During the Summer of 2001, the Associates Building Careers (ABC) organization was reinstated within the Houston Process Department in order to foster relationships between Process Associates and assist them in their early career as a professional engineer. ABC primary membership consists of Associate Process Engineers or those with zero to three years post-baccalaureate. ABC is organized and led by a Chair and a co-Chair, advised and supervised by the Process Technology Department managers.
ABC Mission Statement
The mission of Associates Building Career (ABC) is to enhance the technical, professional, and personal skills of the Associate Process Engineers and interns by providing opportunities within the Process Technology department while creating a bond between fellow Associates and easing them into the role of a professional Process Engineer.
ABC Benefits
ABC encourages Fluor Process Associate engineers to explore their leadership abilities through participating in various opportunities available at Fluor. Some benefits from these activities can include:
Increased exposure to Fluor Process management in a leadership role
Open forum for one to express new ideas and suggestions that will improve upon the environment of the Process Associate
Increased understanding of the Fluor Process culture
Numerous opportunities to meet peers and share knowledge
Increased teamwork to reach a common goal
Improved communication skills
Enhanced pride in the company and work
ABC ORGANIZATION
ABC is organized to provide a flat structure consistent with the goal of providing opportunities in leadership and in event coordination while maintaining an organized, cooperative environment. The following section outlines and defines the structure and overall role of each position within ABC, also outlining the key responsibilities of each coordinating member.
STRUCTURE
ABC Chairs
ABC Chairs provide leadership for the ABC group. The Chair and Co-Chair interact regularly with the Process Management and Sponsors on issues such as the ABC budget, proposed events, and service opportunities while representing the interest of the ABC members. Each Chair makes sure ABC Coordinators communicate regularly regarding planned events, sharing the resources of available volunteers, and budget.
ABC Coordinators
ABC Coordinators function as organizers for various activities that benefit the Process Department. About every month during their ‘season’, each ABC Coordinator will update the Chairs via email, phone, or meeting on their progress or issues they may have.
ABC Members
ABC Members represent one to four year post-collegiate graduates; those designated as Associate Process Engineers, and temporary engineers such as interns, cooperative, and ISIP students. Members have the opportunity to continually rotate into Coordinator positions to ensure that each member has the opportunity to exercise their leadership abilities.
ROLES & RESPONSIBILITIES
ABC Chair/Co-Chair
The ABC Chairs head the Associates Building Careers (ABC) group. They lead ABC and represent the group to the Process Technology Department and Upper Management. These people willwork together to raise concerns and matters of Process Associates to Process Management.
The Chair positions will be responsible for, but not limited to, the following tasks:
- Seek approval of the ABC budget from Process Technology Department.
- Deal with any problems or concerns brought up by ABC members.
- Organize the four annual meetings, (Winter Meeting, New-hire/Intern Welcome Meeting, Summer Intern Presentations, and Fall Meeting) which entail ordering food and securing room reservations.
- Help plan the two major events sponsored by ABC (FAT and International Luncheon).
- Dialog with Coordinators (about once a month) and deal with the issues they raise.
- Keep in contact with Process Management onthe forecast of incoming new-hires/interns for the year.
- Keep in contact with Graduates Advancing to Professionalism (GAP) committee and submit a general calendar of activities to them at the beginning of the year.
- Updating the ABC member and e-mail distribution list.
- Consult with Process Management on advice for ABC activities.
- Seek out volunteers for Chair and Coordinator positions for the next year.
- Keep track of all ABC records.
This position requires a strong commitment for the entire year.
New-Hire/Intern Coordinator
Every year the process department hires several college students during the summer. The Coordinator will serve as the focal point among the ISIP and summer interns, new-hires, and the ABC group. The New-Hire/Intern Coordinator is encouraged to delegate some of their responsibilitiesto other members if the need arises.
The Coordinator will be responsible for the following:
- Welcome new-hires/interns when informed of their arrival.
- Give them the FAT Process Engineering Project Overview and their ‘Getting Started Kit.’
- Get new-hires/interns initially acquainted with the basics (i.e. finding the Fluor Phone Directory, downloading useful software, how to map to network drives, etc).
- Make certain to answer any questions they may have and give them their extension.
- Check-in on them every week for the first month to make sure they’re doing okay and then once a month after that for about 6 months.
- During the summer, collect intern slideshowsand organize them before the scheduled day of the Internship Presentations.
- Update the Chairs on the status of all new-hires/interns once a month via either email or phone.
This position is especially time consuming during the summer to early winter months (May to November).
FAT Coordinator
Fluor Associates in Training (FAT) Coordinator will be responsible for coordinating the FAT program alongside the Process Department Training Coordinator(s) if possible. The FAT Coordinator may solicit other members forhelp.
This position is involved with the following activities:
- Put together a budget based on the number of new-hires/interns coming to Fluor for the summer and present it to the Process Director by March/April.
- Maintain and update the FAT material and presentations on the department’s directory.
- Find veteran process engineers (5+ yrs) and ABC members to teach the 7 sessions and oversee the material being presented.
- Put together training materials (i.e. binders) for trainees.
- Reserve the rooms and computers about a month in advance for the sessions and order lunch a days before.
- Keep the Chairs updated on progress and any problems.
The FAT Coordinator will invest a lot of his/her time during the summer months (May to August) once a year.
International Luncheon Coordinator
Once a year, the Process Technology Department asks ABC to sponsor and organize an International Luncheon held in mid-December. The International Luncheon Coordinator will report directly to the Chairs in organizing this event. They are encouraged to delegate some responsibilities to other members if the need arises.
This position is involved with the following activities:
- Set decorations and/or setup slide show in room.
- Email the Process Department for donations.
- Keep track of money and food promised for Luncheon from each person.
- Coordinate with Chairs on schedule for event.
- Keep Chairs up to date on progress or problems as well as any money expenditures.
The International Luncheon Coordinator will invest a lot of his/her time during the fall months (September to December) once a year.
Miscellaneous Positions
Occasionally, ABC will have the opportunity to participate in other activities, and the ABC Chairs will create new positions to meet the demands of these activities if the need arises.
Elections and Nominations
ABC Chair and Co-Chairs
The ABC Chair and Co-Chair will be elected on an annual basis. An email entailing the ABC Chair Election process of the ABC Chair will be sent to all ABC members prior to the Fall Meeting. After the email is sent, Associates have one week to submit their names as delegates and a brief about what benefits they would bring to the group. Each delegate will run as an individual delegate. At the end of this week, the delegates’ names and brief will be sent out to the ABC group. At the meeting, all ABC members will vote anonymously and the winners announced. The winners will then work with the existing Chairs to ensure complete turnover of the ABC leadership by the end of the year.
ABC Coordinators
The ABC Coordinators for FAT, New-Hire/Intern, and International Luncheon will be annual positions. By the end of January, the new ABC Chairs will announce which chairs are up for transition and ask for applicants. The ABC Chair and current/past Coordinator will then pick the replacement based on the position’s criteria and on the current Coordinator’s knowledge of the required experience. If no interest is expressed, the ABC Chairs and current/past Coordinator will recommend the replacement.
BUDGET
The Chairs will present Process Management with a yearly budget for ABC around the end of January. The ABC will only need to include the cost of the four meetings and a few miscellaneous events. The FAT Coordinator will submit a budget around April estimating the costs based on a forecast of new-hires and interns coming in during the summer. A budget for the International Luncheon will be submitted around early September with input from Process Management. Attached below aresamplesof budgetsfor each event.
ABC ACTIVITIES
ABC plans, organizes, and coordinates several events throughout the year. The following section details the purpose of each event, examples of past activities, and event guidelines.
ABC MEETINGS
ABC will facilitate four meetings a year. Each meeting will focus on an aspect of a Process Associates development, (be it technical, professional, and social), and helping them through the first few years of their career as a Process Engineer. It will be the responsibility of the Chairs to plan and schedule each of these meetings.
Winter Meeting
The Winter Meeting will be held between February to April. The content of this meeting has a lot of flexibility ranging from an informal discussion with the General Management of the Houston Office to a technical presentation by one of the Senior Process Engineers to a talk from a financial group on managing a 401K.
New-Hire/Intern Welcome Meeting
The Welcome Meeting will be held around mid-June to early July. The purpose of this meeting is to introduce the new-hire and interns to ABC as well as be an open forum between new-hires and interns and ABC members. Also, this meeting will inform the new-hires and interns of future events (like the Intern Presentations) and opportunities offered by ABC.
Intern Presentations
Intern Presentations will be held near the end of the summer term, (mid to late August). Each of the interns (ISIP interns included) will give a presentation to Process Management about what they had done on their projects as well as what they learned over the summer.
Fall Meeting
The Fall Meeting will be held between mid-September to early October. Process Management will talk to ABC members about what paths they can take their careers and how to get there as well as a talking to them about updating their PDP and a crash course on how it works. The content of this meeting can be just as flexible as the Winter Meeting.
INTERNATIONAL LUNCHEON
The International Luncheon is held every year in mid-December and is an ABC sponsored event. It is expected of ABC to budget, solicit donations from the Process Department, and organize food and entertainment for this event. The Process Department Administrative Assistants will assist, but they will be taking directions from the ABC member in charge of organizing the event. Attached below are some helpful documents.
FLUOR ASSOCIATES IN TRAINING (FAT)
In order to better prepare new-hires and interns for working on a project, ABC offers a summer training seminar on seven basic technical engineering topics that all beginning Process Associates will have experience with. Each session is facilitate by s veteran (5+ years experience) Process Engineer and presented by seasoned members of ABC. The seven sessions will take place over the summer months between June and July during lunch.
See d5-data21\Wrk085\Dept\ABC\Fluor Associates in Trainingfor latest information. This folder contains general layout, schedule and session slide shows from the previous years of FAT.
MISCELLANEOUS
SUMMER INTERNSHIP PROGRAM
The summer internship program lastsfrom May to the middle of August. At the end of the term, the interns will present to Process Management what they have gotten out of their experience here at Fluor and give Management an insight into how well the engineering projects are utilizing the interns. Attached below are a brief summary of the first intern presentations and two documents on a general format for the presentations.
Industrial Scholars Internship Program (ISIP)
ISIP is a program sponsored by the University of Houston which places a junior level and senior level Chemical Engineering majors in engineering and industrial companies as interns. The interns stay with the company during the year while attending school and usually participant in the summer internship program here. For more information check their website:
Graduates Advancing to Professionalism (GAP)
Graduates Advancing to Professionalism (GAP) is an organization that is comprised of recent engineering graduates from all the other engineering departments. Since GAP will be comprised of members of ABC, it is imperative that the ABC Chairs and the GAP Chairs stay in contact and remain informed to avoid any conflicts in activities. The ABC Chairs and GAP Chairs will share a general calendar of planned activities at the beginning of the year to insure no overlap in activities.
Last Formatted byBS Daly on 2/8/2005