Minutes of

Hot Sulphur Springs Town Board

SPECIAL MeetinG

June 4th,2009 6:30 PM

1.Call to Order / Roll Call:

Mayor Hershal Deputy called the meeting to order at 6:38 p.m. Present were Trustees Knight, Shuster,Meirose, McVay, and Shirley.

2.Consent Agenda:

Trustee Kathy Knight moved and Trustee Robert McVay seconded a motion to approve the agenda for June 4th, 2009. All Trustees voted aye motion passed unanimously.

3.Public Comment:

4. DISCUSSION ITEMS:

A) Selection of a Project manager

This is considered as an owner’s representative position to the Town of Hot Sulphur Springs and the Board of Trustees.

Trustee Kathy Knight moved and Trustee Summer Shuster seconded a motion to approve Grand Environomentals Geoff Elliott as the Project manager. Trustee Chris Welch voted nay all other voted aye motion passed.

Trustee Kathy Knight moved and Trustee Summer Shuster seconded a motion to work with Maureen Juran to develop a contract with Grand Environmentals with a not to exceed amount of $150 thousand. All contracts will be drafted as resolutions. All Trustees voted aye motion passed.

B) Office assistant for ARRA grant

Geoff Elliott and Sandy White will develop a job description and present it to the Board of Trustees on June 4th, 2009.

5.ACTION Items:

A) Resolution 2009-6-4tabled until reviewed by Maureen Juran

B) Ordinance 2009 6-1-366 tabled until reviewed by Maureen Juran

C) Resolution 2009 5-2 A RESOLUTION SETTING RATE AND CHARGES FOR WATER AND SANITARY SEWER SERVICE OF THE TOWN INCLUDING AMENDMENTS TO SUPERSEDE RESOLUTION 2009-2-1.

Trustee Chris Welch moved and Trustee Robert McVay seconded a motion to approve the revised resolution. Trustee Kathy Knight voted nay all others voted aye motion passed.

D) Accounts Payable in the amount of $8,494.77

Trustee Chris Welch moved and Trustee Robert McVay seconded a motion to approve the accounts payable in the amount of$8,494.77. All Trustees voted aye motion passed.

E) Appoint Board members to serve as a committee to review the Statements of Qualification for the Project Manager position for the ARRA projects.

Kathy Knight, Summer Shuster, Hershal Deputy and, Chuck Reid will form this committee to report back to the rest of the Board.

8:20 PM Break

6. ANY OTHER BUSINESS

Trustee Kathy Knight moved and Trustee Summer Shuster seconded the motion to authorize Geoff Elliott to sign contract for ARRA projects not to exceed $10,000 individually and $30,000 in aggregate. All Trustees voted aye motion passed.

Accounts Payable Check number 5471 in the amount of $65.54 to GrandCounty was removed and not signed from the approved amount of $8494.77.

6. EXECUTIVE SESSION

Trustee Kathy Knight moved and Trustee Summer Shuster seconded the motion to enter into executive session at 8:40 pursuant to C.R.S. 24-6-402-(4)(e), instructing negotiators relative to matters related to contracts associated with ARRA funding, and personnel matters, relative to operation the water system. All Trustee voted aye motion passed unanimously.

Trustee Kathy Knight moved and Trustee Summer Shuster seconded a motion to adjourn from Executive session at 8:55 PM. All Trustee voted aye motion passed.

7.ADJOURNEMNT:

Having no other business to come before the Board

Trustee Kathy Knight moved and Trustee Chris Welch seconded that the board adjourn at 8:55PM. All trustees voting aye motion passed unanimously.

These minutes were approved by the Town Board on June 4th, 2009.

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Hershal Deputy, Mayor

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Sandy White, Town Clerk

REGULAR BOARD MEETING, May 21st, 2009

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MS WORD: MINUTES: 2009: MM 05-21-09