Annual General Meeting – Badbury Park Community Association
(BPCA)
Monday 26 June 2017
Time: 8:00pm
Venue: Great Western Hospital Academy Room
Present:
Acting Chair: John Roe (JR)
Swindon Borough Councillor and Mayor: Eric Shaw
Swindon Borough Councillor: Fionuala Foley
Parish Councillor: Anthony Hawkins
BPCA Management Team Members
Residents of Badbury Park: Karen Jones
Andy Jones
Lisa and Graham
Nicola Burgess
James Burgess
Judy Wieland
Chris Wieland
James Bickerstaffe
Nicky Bickerstaffe
Ken Nicholls
Sue Nicholls
Nitu Kumar
Nick Hale
Chris Hale
Roy Allen
Barbara Allen
Ann-Marie Hawkins
Anthony Hawkins
John Rowe
Eric Shaw
Fionuala Foley
Henrietta Ball
Daniel Boden
David West
Jan Rogers
Gerald Rogers
Gail Grant
Stacey Farrell
William Horley
Sue Shail
Claire Shail
The minutes are not verbatim but do note the key points of the discussion held
JR: Welcomed all present to the AGM and this evening we are interested in:
Ø Attendance at meeting this evening;
Ø Further contact for the future;
Ø Invitation to join / renew membership of BPCA
Some voting taking place this evening as the meeting is an AGM. All welcome, but only members of the Association will be entitled to vote.
JR: Introduction to BPCA, management team and agenda. A hoped-for fun and positive meeting for all residents of BPCA. JR welcomed special guests; Borough Councillors Eric Shaw (ES) and Fionuala Foley (FF), and Parish Councillor Anthony Hawkins (AH).
Agenda
1. JR is ‘acting chair’ but the meeting will be appointing a Chair this evening. All present agreed for JR to continue chairing meeting.
2. Minutes of last AGM held on 20 June 2016
JR summarised:
Ø 26 in attendance;
Ø Various appointments - Chair / Treasurer / Committee Team
Ø Constitution – limited to 4 management team members at the time of this AGM. 5 were elected and subsequent BPCA meeting authorised change to Constitution to allow up to 8 Management Team members. Purpose of Management Team is to:
Ø Help and enable activities of BPCA
Ø Organise social events. It is hoped to form a separate social committee for this
Ø Costs of running the Association were covered mostly through provision of grants totalling £3000. Moving forward, aim to move towards financial sustainability without need for grants
Ø Account balance at 31 May 2016 was £1641.09
Ø The Community Governance consultation, resulting in the setting up of new Swindon South Parish Council
Ø Community events – very successful;
Ø Communication – various ways of communicating with residents; website, email and Facebook;
Ø Representative contact with other groups e.g. Redrow and Persimmon including traffic issues;
Ø Appointments of the management team – aim to form a social committee;
3. Matters Arising
Ø Possible future provision of community facilities. To be covered in this agenda
4. Appointment of Office Holders
Appointments of new management team 2017 – JR explained the roles to the AGM:
Secretary – Stacey Farrell has put her name forward and JR explained the role of Secretary. JR asked residents if anyone wanted to put their name forward. No response. JR asked the residents to vote for SF as Secretary – SF elected unanimously.
Chair – JR explained the role of Chair and asked residents if anyone wanted to put their name forward. No response. JR asked the residents to vote for JR as Chair - JR elected, with one vote against.
Treasurer - JR explained the role of Treasurer. Ann-Marie Meehan Hawkins has put her name forward. JR asked residents if anyone wanted to put their name forward. No response. JR asked the residents to vote for Ann-Marie Meehan Hawkins as Treasurer – AMMH elected unanimously.
Management team – Gerald Rogers, Andrew Jones, Chris Hale, Daniel Boden and Nichola Bickerstaffe have been nominated. All voted en bloc.
JR asked if anyone else wanted to join, to let him know after the meeting. BPCA can co-op members to the Management Team as required.
5. Trustees Report
JR presented the Trustees Report.
See attached.
JR asked if anyone has questions or comments. No response.
6. Finance Report
Henrietta Ball presented the financial report.
See attached statement.
Hard copies of the finance report available for residents
7. Appointment of Independent Examiners
JR thanked Henrietta for her update, and thanked her for her time as treasurer of BPCA. Following on from the finance report, now looking to appoint independent examiners to examine accounts. Should anyone have any recommendations please advise the management team.
JR thanked residents for attending the AGM and if residents had any points or additional items to raise, please do so. No further points to discuss.
AGM closed: 8:36pm
Special guest, Mr Rod Hacker, Chairman, Swindon Branch of the Wilts and Berks Canal Trust gave a presentation of the future plans for the canal, which is planned to route through Badbury Park.
Eric Shaw and Fionuala Foley – Swindon Borough Councillors and Anthony Hawkins – Parish Councillor for Swindon South Parish spoke at end of meeting. They explained their respective roles regarding serving Badbury Park. They also explained the latest position regarding the possibility of future community facilities, including the new proposed school, which is scheduled for opening in September 2018.
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