CIP-EIP-Eco-Innovation-20xx: Pilot and market replication projects - ID: ECO/yy/xxxxxx ACRONYM
CIP Eco-innovation
First application and market replication projects
Call Identifier: CIP-EIP-Eco-Innovation-20xx
Final Report
Project acronym
Contract ECO/yy/xxxxxx
Covering the reporting period from
dd/mm/yyyy to dd/mm/yyyy
Reporting Date
<dd/mm/yyyy>
Project coordinator:
Project website:
Terminology for reports:
Technical progress report / Progress report (PR)
Interim technical implementation report / Interim report (IR)
Interim/final financial statement / Financial report
Final technical implementation report / Final report (FR)
Notes:
In accordance with the relevant provisions in articles 1.5.3 and 1.6.4 of the grant agreement and Annex III, the coordinating beneficiary must provide the EASME with:
- a final technical implementation report and financial statements within 60 calendar days following the closing date of the action, covering the whole duration of the action.
The final technical implementation report, hereafter named final report (FR), shall contain the necessary information for the EASME to evaluate the state of implementation of the project, the respect of the work plan, the financial situation of the project and whether the project's objectives have been achieved.
In addition to the abovementioned information, the final report shall include the financial report and sufficient information to allow for the assessment of the eligibility of costs incurred during the project. Please see separate template for financial report on our website http://ec.europa.eu/environment/eco-innovation/managing-projects/contract-finance/index_en.htm
· Final reports must be submitted following the schedule as foreseen in article I.6.4 and in the final version of the Annex I attached to the Grant Agreement, unless modified with agreement of the EASME. The reporting must cover the period from month 1 to the closing date of the project.
· The technical part of the final report should contain around 20 pages. Please use font Times New Roman 12 or equivalent.
· The technical part should contain a concise statement of the tasks undertaken and achieved within the whole duration of the project. Any problems encountered during the period and possible deviations from project plans must be covered, including an assessment of the impact of these on the project implementation and achieved results.
· The FR must also contain in an annex:
- The Layman report (template downloadable from our website);
- A final version of the publishable project information sheet (template downloadable from our website http://ec.europa.eu/environment/eco-innovation/managing-projects/contract-finance/index_en.htm );
- copy of the deliverables produced during the reporting period, excluding those already sent with the previous reports.
· The coordinator shall submit the report in English, in 2 originals and 1 electronic format.
Please indicate the contract number and acronym in the header/footer of each page.
REQUIRED STRUCTURE
1 Achievements of the action
1.1 General progress - Summarise the achievements, deviations, important problems and difficulties met during the whole duration of the action.
1.2 Results achieved as compared to what was planned in the project proposal – Compare in a few lines the activities planned (based on Annex I of the grant agreement and the previous progress reports) to the progress made, work package by work package; purchase of equipment; identify partners involved, including their roles; describe major subcontractors, stakeholders, etc. involved. Also assess in the table below the deliverables listed in Annex I of the grant agreement for the whole duration of the action. If any, state and discuss which targeted results could not be achieved and the reasons therefore. You can argue under point 1.3.
Del. N° 1 / Deliverable name 1 / Type1 / WP N° 1 / Delivery date from Annex I 1 / Delivered (yes/no) and status (draft/final) / Submission with report² / Forecasted delivery date / Comments on progress1 This information must be identical with your List of Deliverables in Annex I of your grant agreement.
²Please indicate the report with which you have submitted the deliverable (PR1, IR, PR2).
Please upload all due deliverables with public dissemination level (PU) at your project website for public download. Note: Deliverables uploaded at an internal website area are not considered as being uploaded for public download. Please ensure that the reference to EASME funding, the Eco-Innovation logo and the legal disclaimer are indicated in your published deliverables.
1.3 Deviations, problems and corrective actions taken in the whole project period – If any, review the nature and the reason for deviations incurred during the action and the strategies chosen to get back on track.
1.4 Progress regarding performance indicators – Assess performance indicators listed in Annex I of the Grant Agreement against impacts of the action achieved. Please update the excel table of the Annex II attached to the Grant Agreement.
2 Evaluation of results - The final report must provide an assessment of each of the points indicated below, on the basis of detailed and where possible quantified analysis. Please remember that you will also be asked to complete a questionnaire on economic and environmental impacts two years after the project has finished.
2.1 Results regarding market uptake and exploitation – remember that Eco-Innovation aims to multiply the impacts of the projects' solutions and mobilise a wide market uptake, reaching a critical mass during the project and in the short to medium term. Describe here your results.
2.2 Environmental benefits
- Direct/quantitative environmental benefits (e.g. reductions of waste, emissions, energy, resource savings, etc.); comparison with the status quo ante.
- Relevance for environmentally significant issues or policy areas, consistency with important environmental principles, relevance to the EU legislative framework (directives, policy development, etc.) and EU sector strategies.
2.3 Economic benefits - cost-effectiveness compared to other solutions, long-term cost savings and/or business opportunities with proposed solution, etc.
2.4 Measures taken to ensure the autonomous economic viability of the business programme established in the project, beyond project lifetime and therefore after the EASME financial support has ended. Residual threats and barriers should be explicitly addressed.
3 Other issues (max 1 page) - If any, indicate other issues
4 Overview on hours spent (template downloadable from our website http://ec.europa.eu/environment/eco-innovation/managing-projects/contract-finance/index_en.htm )
Please complete the xls-file per partner (optional, you may report the total hours) and per WP, comparing foreseen and actually spent working hours since the start of the project. In the table "Hours per partner" you should indicate:
· Under the column "Annex I", the hours foreseen on the respective work package. These numbers are given in Annex I (in the table "Role and contribution of each participant in this work package").
· Under the column "Spent", the hours that you and your partners have actually spent on the respective work package from the beginning of the project until the end of the reporting period.
The table " % Project Hours already spent" is completed automatically and indicates the overview on hours spent in %.
5 Financial report
The final report has to be submitted by the coordinator in one consolidated package with the financial report and with a cover letter in which the coordinator requests the payment of the balance. For details on the payment of the balance please consult your grant agreement Article I.5.3, together with Annex III. Up-to-date guidance on financial issues such as general financial guidelines, financial report or timesheets to report the time worked on the project, is available on our website http://ec.europa.eu/environment/eco-innovation/managing-projects/contract-finance/index_en.htm
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