Alzheimer Scotland Job Description

Fundraising Administrator (Part Time - 21 Hrs. P/W)

National Office

Purpose of the post

The Fundraising Administrator is responsible for supporting the administration of fundraising in National Office.

Work Responsibilities

·  To input data from a variety of sources including gifts – both to National Office and from services via the Common Activity Database, from new donors such as via home money boxes, collecting cans and merchandise purchases, consistently and timeously enabling meaningful analysis.

·  Maintain a register all collecting cans and buckets issued by the charity in order to track their location and enable their reconciliation.

·  To be responsible for the full administration of Retail Gift Aid forms originating from the charity’s Charity Shops Gift Aid, claims from event sponsorship forms and all general donations into Alzheimer Scotland. Produce claim quarterly from Raisers’ Edge; liaise with Finance and submit claims to HMRC.

·  To provide administrative support to community fundraisers, Regional Fundraisers and the Community Fundraising Manager.

·  To produce quarterly follow up letters in connection with the Retail Gift Aid process and produce thank you letters in response to general donations and appeals, certificates and laminated posters.

·  To be responsible for the administration of all aspects of online donations via World Pay.

·  Processing all merchandise and t-shirt orders for community fundraisers.

·  To process CAF and Charities Trust donations, JustGiving, Virgin Money Giving and any other online donation gifts to Raisers Edge.

·  To run reports from said online donation sites, manipulate data and then add individual and/or gift to Raisers Edge.

·  To be responsible for allocating emails sent to generic fundraising email addresses.

·  Any other tasks consistent with the general remit of the post.

Accountability

The person will be line managed by the Community Fundraising Manager.

Location of the post

The post is based at National Office.

Salary

This post is graded points 15-18

This job description is open to review by the organisation at any time and was last reviewed November 2012.


Alzheimer Scotland - Person Specification

Fundraising Administrator (Part Time - 21 Hrs. P/W)

National Office

This person specification should be read with the job description for the post of Fundraising Administrator (Part Time - 21 Hrs. P/W) National Office.

Please note that these competencies are not ranked in order of priority.

The following criteria will be used in selecting a candidate:

Essential / Desirable
Skills, ability, knowledge
Good interpersonal, literacy and verbal communication skills. / √
Financial awareness and ability to ensure accurate records are maintained / √
A good working knowledge of retail and individual Gift Aid procedures and administrative processes. / √
Computer literacy (knowledge of Microsoft Word & Excel) with the ability to present information, electronically, in a clear, concise and accurate manner. / √
Ability to work under pressure whilst paying attention to accuracy and detail / √

Strong organisational skills with a forward thinking approach.

/ √
Ability to self organise prioritise and meet deadlines with good time management skills. / √
Personal qualities
Empathy with, and commitment to, Alzheimer Scotland’s aims and objectives. / √

Professional and friendly approach at all times to supporters and volunteers.

/ √
Creative, imaginative and innovative / √
Qualifications/experience
A relevant fundraising qualification or confirmed experience of working in a charity environment. / √
A working knowledge of data input and querying Raisers Edge / √