Prior to Appointment in the AGM, an Intimation Can Be Given in the Following Format

Prior to appointment in the AGM, an intimation can be given in the following format:

"Sub: Appointment of Statutory Auditors for the financial year 2007-08

We are glad to inform you that your audit firm has been proposed by the Board of Directors of our company for appointment as the statutory auditors of our company to hold office from the conclusion of the forthcoming AGM till the conclusion of the next AGM at a remuneration to be fixed after discussion with the Board of Directors of our Company.

Please note that your appointment will be subject to the approval of the shareholders in the forthcoming Annual General Meeting (AGM) of the company.

Kindly give us your willingness and a written certificate to the effect that the appointment, if made, will be in accordance with the limits specified in sub-section (1B) of Section 224.

Thanking you,

Yours faithfully,

XXX

Company Secretary"

And after appointment in the AGM, the following appointment letter can be issued to the auditors along with a certified copy of the AGM Resolution:

"Dear Sir,

Sub: Appointment of Statutory Auditors

We are glad to inform you that you have been appointed as the statutory auditors of our company, in the Annual General Meeting (AGM) of the members of the company held on _____ to hold office from the conclusion of this AGM till the conclusion of the next AGM at a remuneration that may be decided by the Board of Directors in consultation with you.

A certified copy of the Resolution is attached for your records.

Thanks & Regards

XXX

Company Secretary

Appointment of Statutory Auditors for the financial year ______:

“RESOLVED THAT M/s. ______., Chartered Accountants, be and are hereby appointed Auditors of the Company to hold office until the conclusion of the next Annual General Meeting of the Company at a remuneration that may be decided by the Board of Directors in consultation with the Auditors.”