2014
Nomination
Form
Deadline
June 13, 2014
EAANewsletterEditorAwardGuidelines
HISTORY:TheEAANewsletterAwardstartedwhen membersofEAAChapter45inPittsburgh,Pennsylvaniawanted todosomething specialtorecognize thehardworkanddedication chapternewsletter editorsputintotheirwork. Initially,themembersofEAAChapter45 handledallaspectsof this award,includingsolicitingchapterstoentertheir newsletters, thejudgingprocess,selectingandorderingawards,andmakingthepresentation duringEAAAirVen- ture. Overtheyears,thepopularityandadministrationoftheEAANewsletterAwardgrewquitelarge,soin1990 themembersofEAAChapter45,turnedtheoveralladministrationoftheawardovertotheEAAChapterOffice.
PURPOSE:ThepurposeoftheEAANewsletter EditorAwardistorecognizeboththechapternewsletter editorand thechapterfora trulyoutstandingcommunicationtool,theirchapternewsletter.Thevariousjudgingcategoriesare intendedtobothrecognizeexcellenceandachievement, withoutunfairlyprovidinganadvantage toanychapter basedonsizeor financialstatus.
WHOISELIGIBLETO WIN?
Eacheditoriseligibletowinfirstplaceonlyonceforanygivenchapterandtheymustbe acurrentEAAandchapter member.Thereisnolimittothenumberoftimesaneditorcanwinotherpositions.However,onceaneditorhas won1stplacetheyarenolongereligibletowinotherplacesforthesamechapter.Theeditoriseligibletowin1st placeagainiftheyjoina differentchapter.
WHATTIMEPERIODWILLBEJUDGED?
NewslettersforthemonthsofMarchthroughMay(3months)willbejudged. Chapterswishingtosubmittheir
newslettersforjudgingmustsendonepacket,containing allthreemonthsofnewsletters, totheChapterOfficeby May31st. ANewsletterAwardEntryFormmustbecompletedandincludedinthepacket. Materialsshouldbe mailedtothefollowingaddress:EAAChapterOffice,POBox3086,Oshkosh,WI 54903-3086.
HOWMANYJUDGESANDHOWARETHEYSELECTED?
Judgesmayconsist ofanyofthefollowing: pastawardwinners, EAAstaffandchaptermembers.TheEAAChapter Office willappointthejudges. Thejudge’schapternewsletterwillnotbeeligibletowinthe awardduringajudging year.
HOWISTHEJUDGINGCONDUCTED?
EachchapterwishingtoparticipateintheawardmustsubmitonepacketwithnewslettersfromMarchthrough May.ThiswillbeinadditiontothemonthlymailingofthenewslettertotheChapterOffice.Chaptersshould continuetheirmonthlymailings.Inaddition,anawardentryformmustbecompletedandenclosedinthepacket ofnewsletters.
Thefirstround ofjudging isconductedbyEAAstaffandisanoverall,subjectivereview thatwillqualify chapters for thesecond judginground. Forthesecondjudginground,thenewsletters thatqualifiedwillbesenttoeachjudge forreview. Ajudgingsheetiscompletedforeachchapterbyeveryjudgeinthissecondround. Eachjudgethen forwardsthescorestotheChapterOffice.
SCORINGTHEFINALISTNEWSLETTERS
Pointsareawardedinfullandhalfpointincrements. Asjudgesrecordtheirscores,thereisroomonthescoring sheetforcommentsabouttheirlikes/dislikesaboutthenewsletter.Thejudgingsheetsaretabulatedforeach
chapter,addedtogetherand thendividedby the numberofjudgesresultinginanaveragescore. TheChapterwith thehighestaveragescorewillreceive firstplaceanddowntheline. EAAreserves therighttowithholdpresentation ofawardsif nonominationsmeetthecriteriaorifinsufficientnominationsarereceived.
2014EAA NewsletterEditorAward
Fourcategoriesarejudged(Upto10PointsEach):
1—CONTENT
Contentisjudgedfortheoverallnewsletter.Certainthingsare nearlyalwaysincludedina monthlynewsletter:
*Minutes *Lastmeeting *Nextmeeting *Calendar
*Listingofofficersandhowtocontactthem *Mailingaddressandmaptomeetingplace
Otheritemsthataddtothequalityofthecontentare:
*Leadarticle *Memberprofiles *Technicalarticles *Advertisements
*Photographs *ChapterPresident’sarticle
*Participationbyotherchaptermembers,asevidencedbybylinesforarticlesorcreditgivenforphotographs.
*Name,chapternumberandlocationreadilyidentifiable
*Informationaboutchaptermembers(newpilotratings,airplanes,members,etc.)
*Thenewsletterservesaschapterhistory,sothenewslettershouldincludestoriesaboutPEOPLEandEVENTS.
2—APPEARANCE
Anewsletter mayhaveterrificcontent,buttheoveralllookofthenewsletter maybecluttered,orwithtoolittle whitespace,making ithardtoread. Thejustification andsizeofthefontmaymakeitdifficult toread.Sometimes theselectedfont(s)isnotthemostattractiveorcleanlooking,oristhewrongsize,e.g.,toosmalltoreadeasily. Toomuchofagoodthingcanbeaproblem,somultiplefonts,notmultiple sizeswithinthesamefont,canbea detriment.
3—LAYOUT
Thelayout,likethepreviouscriteria,isverysubjective. Isthereanarticleonthefrontpagethatgetsthereader’s
attention? Minutesdonotbelongonthefrontpage. The newslettershouldhaveaname. Ingeneral,placement ofkeyitemsshouldappearinthesameplaceeachmonthforreadyaccessforthemembers. Whenyouwantto knowwhat’sonthecalendarofevents,doyouknowwheretolook? Aretheretoomanycolumnsorarethe wordsjammedtogetherand/orhyphenatedanddifficulttoread?
4—CONSISTENCY
Doesthechapter produceanewslettereverymonth?HaveallcopiesbeensubmittedtotheEAAChapter Office? Isthequalityconsistent?Aretheirregularnewslettercolumncontributors?
ANNOUNCEMENTOF THETOPWINNERS
PriortoAirVenture eachyear,thetopeditorswillbenotifiedbytheChapter Officethattheywereselectedasan awardrecipient.TheactualawardplacingwillbeannouncedduringEAAAirVentureOshkosh.If thepersoncan- notattendAirVenture,heorshecanarrangetohaveanotherChaptermemberorafriendtoaccept theawardin theirplace.Ifnot,theawardwillbemailedtotheeditor.
6withany questionsyoumay haveconcerningtheEAANewsletterEditorAward.
ReturnNominationFormandNewslettersto:
EAAChapterOffice
POBox3086
Oshkosh,WI54903-3086
DeadlineforNominationsisJune 13, 2014
2014 NewsletterEditorAwardEntryForm
Pleasetypeorprintallinformation:
NominatingChapter Information
Division: EAAIAC WAR VIN ULChapter#: (Please circle one.)
Newsletter Editor’sContactInformation
FirstName:
LastName:
EAA #:
MailingAddress:
City:
State:
Zip:
Phone #:
E-MailAddress:
President’sContactInformation
FirstName:
LastName:
EAA #:
MailingAddress:
City:
State:
Zip:
Phone #:
E-MailAddress:
Reasonfor Nomination:
NOTE:AllentriesMUSTbereceivedintheEAA ChapterOfficenolaterthanJune 13, 2014tobeeligible.
March,AprilandMayNewslettersmustbesubmittedalongwiththenominationform.
MailEntriesTo:EAAChapterOffice,POBox3086,Oshkosh,WI54903-3086 Fax: 920-426-6579