Display Graphical Attendance / Absence Overview
Functional Area: Reporting / Display Graphical Attendance / Absence Overview
PurposeDisplay and Reporting for Central HR Users - Time Maintenance
Use this procedure to display a graphical overview of absences for one or more exempt employees.
Trigger
Perform this procedure when you need to display a graphical overview of absences.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
- Select Human ResourcesTime ManagementAdministrationInformation SystemReport SelectionAbsenceAbsence Overview Graphicto go to theOverview Graphic of Attendances/Absencesscreen.
PT65
Business Process Information
None
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
Work Instruction
Functional Area: Reporting / Display Graphical Attendance / Absence Overview
Procedure
1. / Start the transaction using the menu path or transaction code.
Overview Graphic of Attendances/Absences
2. / Select to the left of Other period.
3. / As required, complete/review the following fields:
Field / R/O/C / Description
Data Selection Period / Required / Valid date range to be used when selecting profile data
Example:
11/20/2005
To (field to the right of the Data Selection Period field) / Required / End value when specifying a range of values, dates and/or times
Example:
11/26/2005
Personnel Number / Optional / Unique employee identification number
Example:
10000133
Employment status / Optional / Indicates employee's employment status; It describes the employee status with regard to payroll, in terms of active, inactive, retired, withdrawn. It is assigned in infotype 0000.
Example:
0 (Withdrawn/Terminated) 1 (Inactive) 2 (Retired) 3 (Active employees)
Payroll area / Optional / Payroll area groups employees with the same pay frequency, pay period dates and pay check dates
Example:
UM (Exempt employees)
Cost center / Optional / Organizational unit for capturing costs
Example:
1600000000 (Admin/Bus Serv VP)
Organizational unit / Optional / Various units in the institution that are usually structured according to task and function (e.g. Department, College)
Example:
Human Resources
Absence types / Optional / Type of absence indicated by a 3 or 4 digit acronym
Example:
ABS (Paid Leave) AWO (AWOL - No Pay) BSCK (Bereavement – Sick) CONF (Conference w/Pay) FSCK (FMLA – Sick) FSNP (FMLA - Sick No Pay) FVAC (FMLA – Vacation) JURY (Jury Duty) LAD (Labor Dispute - No Pay) MIL (Military Leave) MNP (MIL no balance – unpaid) NPP (Authorized Leave - No Pay) SCK (Sick Leave) SKBK (Faculty Sick Bank) SNP (SCK no balance – unpaid) TRNG (Training w/Pay) VAC (Vacation) VNP (VAC no balance – unpaid) WSCK (Worker's Comp – Sick) WSNP (Worker's Comp – SNP) WVAC (Worker's Comp – Vacation)
Time unit / Required / Time unit for scheduling
Example:
H (Hour) D (Day) W (Week)
Enter “H” to view absences for a week and “D” for a month.
4. / Click .
Attendance/absence overview
5. / Review the displayed information.
6. / Perform one of the following:
If You Want To / Then / Go To
Display the absences in detail for a specific day / Double-click on the appropriate colored absence. / Step 7
Change the view to display a week of absences / Select Time UnitHour. / Step 10
Print the overview / Select GraphicPrint. / Step 12
Exit this transaction / - - / Step 13
Display Absences (XXXX)
7. / Review the displayed information.
8. / Click .
9. / Return to Step 6.
Attendance/absence overview (2)
10. / Review the displayed information.
11. / Return to Step 6.
Printer Setup
12. / Click .
13. / Click until you return to the SAP Easy Access screen.
14. / You have completed this transaction.
11/15/2017
Ver: / 11_HR_PT65_Disp Grap Abs Over_HR3_0.udc
© University of Cincinnati / 1/8
Work Instruction
Functional Area: Reporting / Display Graphical Attendance / Absence Overview
Result
You have displayed a graphical absence overview for exempt employees.
Comments
None
11/15/2017
Ver: / 11_HR_PT65_Disp Grap Abs Over_HR3_0.udc
© University of Cincinnati / 1/8