Development and Communications Assistant - Further Particulars

St Anne’s College, Oxford

Development and Communications Assistant - Further Particulars

The College

St Anne’s is a modern, informal, academically ambitious College and is one of the largest in the University. It is known for its domestic setting and the diversity of its student body. It is an energetic and friendly co-educational community of some 700 students, tutors and staff.

St Anne’s has a radical tradition. It can trace its origins back to 1878, and the formation of the Association for the Education of Women in Oxford. It became a College in 1953 and first admitted men in 1979. The College has always set its face outwards towards the world, driven by its commitment to making accessible the opportunities of an Oxford education to those of academic potential who otherwise might not encounter them. The College has over 418 undergraduate students and, in recent years, has built up its graduate community to around 354. It has a small endowment, and relies on its successful vacation conference business and the generosity of its large and committed alumnae base to secure its financial stability. For further information about the College, please visit

Development at St Anne’s College

The College’s Development Office is responsible for all development activity within St Anne’s College, including fundraising, annual fund and alumnae relations with associated support activity such as the maintenance of the development database and the alumnae section of the College website. Currently the Development Office has five and a half staff: the Director of Development; a Deputy Director, a Senior Development Officer; an Alumnae Relations Officer; Database and Research Officer and a Development and Communications Assistant shared with the Academic Office. The College has a Development Committee, which meets three times a year.

Overview of Role

Based in the Development Team, the role covers the work of the Development and Academic Office. As outlined the support for the Development Office is predominately database work particularly processing donations and supporting the everyday work in the Office such as events and the Telethon. The role also encompasses internal communications including weekly updates from the Principal during term time, updating the website, social media and internal marketing of event. The candidates need to be flexible in thanking and approach.

Job Description

Job TitleDevelopment and CommunicationsAssistant

LocationOxford

Reports toThe Alumnae Relations Officer

Hours per week:36.25 hours.

Development Assistant Responsibilities (2.5 days per week)

Ensure the alumnae database is as accurate and up to date as possible at all times.
Accurately record gifts liaise with the Principal’s Office to ensure the prompt thanking of donors.
Respond to Alumnae enquiries in a professional and timely manner via email, phone call, letter and social networks.
Provide support for the annual telethon, working closely with the Senior Development Officer.
Train temporary assistants, as needed, to support the Development office with handling mailings, data entry and event work.
Manage the College’s range of merchandise for current students and Senior Members. Commission new merchandise, market merchandise, arrange for the sale of merchandise at events, record stock.
Assist office in designing and printing of fundraising and alumnaerelations materials.
Be responsible for timely and efficient organisation and administration of events as required by the Alumnae Relations Officer.
Provide administrative support to the Director of Development and the DevelopmentOffice, including mailings, stationary, filling, event booking and update forms.
Occasionally assist at events, if required.
Undertake ad hoc projects as required.

Communications Assistant Responsibilities (2.5 days per week)

A:Communication Media

1)Ensure all Fellows, Emeritus Fellows, Senior Research Fellows and students are informed about events in an appropriate and timely manner.

2)Design and distribute posters (based on a standard template).

3)Update the College’s LCD Screens (Lodge, Hall, STACS).

4)Compile and send out the Principal’s Weekly Email (via liaison with the

Principal’s PA).

5)Maintain an oversight of the College website and ensure it is kept up to date (including updating fellows’ profile pages, news stories, events listings and general updates). Each department is responsible for updating its own pages. Help with modernisation of the website.

6)MCR and JCR Website (offering advice on content and communication strategy)

7)Update and manage the College’s use of online platforms such as Facebook, Twitter, Flickr and blogging platforms such as Wordpress. Actively recruit followers and encourage participation. Keep content up to date, interesting and useful.

B:College Internal Events (organisation and publicity)

1)Working with Departments across the College, promote internal events and internships and other opportunities for students including music recitals, academic scholarships and dinners.

2)Assist in the efficient organisation and administration of the Domus Seminar.

C:College Branding

1)Work with the Alumnae Relations officer to oversee all College branding and forms of communication used by Fellows and staff.

Person Specification

Essential

Very good IT skills (MS Office:Word, Excel, Access, Outlook)
Excellent standard of written English
Previous administrative experience
Excellent organisational skills and very good attention to detail
Flexibility and initiative

The following are desirable:

Experience using programs like QuarkXPress, InDesign.
Proficient in updating websites (though training will be provided)
Database experience (though training will be provided)

Terms and Conditions

Appointment: / The appointment will be conditional on confirmation of eligibility to work in the UK. Further information is available at:
Probation: / The initial period of appointments is probationary, for 3 months.
Notice: / The notice period is 1 month.
Hours of work: / 36.25 hours per week, Monday to Friday. Normally 9.00 am – 5.15 pm, unless required at events. Lunch breaks are unpaid. Overtime is not usually paid.
Salary: / £24,132pa
Annual Leave: / 35 days per year, this includes 8 public holidays. Some holiday must be taken during winter closure. All other holidays will be agreed with the manager.
Pension: / The College offers optional membership of the Oxford Staff Pension Scheme.
Meals: / Free lunch is provided on working days, when the post holder works either side of lunch.
Parking: / You may be eligible to apply for a parking permit for which an annual fee applies.
Other: / The Development and Communications Assistant’s employment is subject the policies and procedures outlined in the Staff Handbook.

Application process

Prospective candidates should download and return an application form with a CV and a covering letter stating why you are interested in, and suitable for, this role. The closing date is Tuesday 14th April at 12.00. Applications should be sent to

We anticipate holding interviews on Thursday 23rdApril.

St Anne’s College is an equal opportunities employer.

The policy and practice of St Anne’s College require that all staff are afforded equal opportunities within employment. Entry into employment with the College and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. Subject to statutory provisions, no applicant or member of staff will be treated less favourably than another because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Applicants are encouraged to complete the equal opportunities monitoring form.