CALL to ORDER - 7:00 Pmglen Ridge High School LGI Room

Agenda - June 3, 2013

Page 1

GLEN RIDGE PUBLIC SCHOOLS
GLEN RIDGE BOARD OF EDUCATION

June 3, 2013

CALL TO ORDER - 7:00 pmGlen Ridge High School LGI Room

PLEDGE OF ALLEGIANCE

MOMENT OF SILENCE

ROLL CALL

Mr. Campbell

Mr. de Leeuw

Ms. Eisen

Ms. Hilberth

Mr. Keppel

Mr. Kobernick

Mr. Moran

Mr. Romano

Ms. Ginsburg

STATEMENT OF PUBLIC MEETING NOTICE

This is a regular meeting of the Glen Ridge Board of Education. Adequate notice of thismeetinghas been provided in that this Board notified the Glen Ridge Paper and the Star Ledger on March 19, 2013. Said notice was published in the Star Ledger onMarch 25, 2013 and the Glen Ridge Paper on March 28, 2013. The date, time, and location of this meeting were also emailed to all recipients of the annual schedule of the Board's meetings.

John M. Mucciolo, Ph.D., Superintendent

Peter Caprio, Business Administrator/Board Secretary

7:00 pmExecutive Session- Room 108

WHEREAS, a matter to be considered by the Board of Education deals with personnel, negotiations and/or possible litigation, and

WHEREAS, public disclosure of this matter may be prejudicial to the public good,

NOW, THEREFORE, BE IT RESOLVED, that this matter be considered in a meeting closed to the public; and

BE IT FURTHER RESOLVED, that the minutes of this meeting be sealed until the matter is resolved.

Adjourn to closed session

8:00 pm PUBLIC SESSION

WRITTEN COMMUNICATION

PRESIDENT'S REPORT

SUPERINTENDENT'S REPORT

PUBLIC COMMENTS (Agenda Items)

COMMITTEE REPORTS (First meeting of the month only)
Curriculum Committee

Personnel and Policy Committee

Negotiations Committee

Finance and Facilities Committee

Ad Hoc Committee for Communications

Ad Hoc Committee for Alternative Funding

LIAISON REPORTS (First meeting of the month only)
Home & School Associations
Glen Ridge Association for Special Education (GRASE)
Glen Ridge Educational Foundation (GREF)
Glen Ridge Athletic Association (GRAA)
Glen Ridge Arts Patrons Association (GRAPA)
Glen Ridge Municipal Alliance Committee (MAC)
Gas Lamp Players

ADMINISTRATION

A-1Approve Treasurer of School Monies

Approve the appointment of John Calavano as Treasurer of School Monies at a rate of $5,247 for the 2013-2014 school year. This position is required as set forth in NJSA 18A:17-31.

A-2 Appointment of Auditor

WHEREAS,the Glen Ridge Board of Education requires the professional services of an Auditor, and

WHEREAS,the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, and

WHEREAS,funds are available to obtain such professional services, and

WHEREAS,the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contacts for professional services by resolution of the Board of Education without publicly advertised competitive bids;

ACCORDINGLY,the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:

That the firm of Nisivoccia LLP, Mt. Arlington, NJ, be appointed Board of Education Auditor for the period July 1, 2013 to June 30, 2014 to conduct the 2012-2013 audit of the Glen Ridge Public School District for an estimated fee of $36,250 and the 2012-2013 audit and tax filings for the Glen Ridge Home and School Associations and Executive Council for an estimated fee of $21,000.

This professional services contract is made and awarded without competitive bidding as the services will be rendered by persons experienced in the practice of a process requiring specialized knowledge and resources.

A-3 Appointment of General Board Counsel

WHEREAS,the Glen Ridge Board of Education requires the professional services of Board Counsel, and

WHEREAS,the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, and

WHEREAS, funds are available to obtain such professional services, and

WHEREAS,the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contracts for professional services by resolution of the Board of Education without publicly advertised competitive bids;

ACCORDINGLY,the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:

That, Anthony Sciarrillo, Esq., of Lindabury, McCormick, Estabrook & Cooper, P.C., Westfield, NJ, be appointed Board Counsel for the period July 1, 2013 to June 30, 2014 at the rate of $160 per hour not to exceed $65,000.

This professional services contract is made and awarded without competitive bidding as the services will be rendered by persons experienced in the practice of a process requiring specialized knowledge and resources.

A-4 Appointment of Architect

WHEREAS, the Glen Ridge Board of Education requires the professional services of an Architect, and

WHEREAS,the nature of the services to be performed meet the definition of "professional services" set forth in the Public School Contract Law, and

WHEREAS,funds are available to obtain such professional services, and

WHEREAS,the Public School Contract Law NJSA 18A:18A-5 authorizes the awarding of contracts for professional services by resolution of the Board of Education without publicly advertised competitive bids;

ACCORDINGLY, the Glen Ridge Board of Education authorizes the award of the following professional services appointment and contract:

That the firm of Design Resources Group, Piscataway, NJ, be appointed Board of Education Architect for the period July 1, 2013 to June 30, 2014.

This professional services contract is made and awarded without competitive bidding as the services will be rendered by persons experienced in the practice of a process requiring specialized knowledge and resources.

A-5 Appointment of Insurance Brokers of Record

Approve the appointment of the following insurance brokers of record for the 2013-2014 school year:

1. Brown & Brown Benefit Advisors for medical, dental, prescription and vision insurance.

2. W.H. Roddy, Inc. for property and casualty and other organizational insurance.

A-6 Participation in the Morris Essex Insurance Group (MEIG)

Approve the participation in the Morris Essex Insurance Group (MEIG) for Worker's Compensation Insurance for the 2013-2014 school year. MEIG is a shared services cooperative purchasing arrangement whereby member school districts acquire lower rates for insurance through joint purchasing.

A-7 Renewal of School Alliance Insurance Fund (SAIF)

Approve the renewal with the School Alliance Insurance Fund (SAIF) to provide property-casualty, school leaders professional liability, excess liability, and student accident insurance coverage for the 2013-2014 school year for the Glen Ridge Board of Education and liability insurance coverage only for the following organizations:

A-8 School and Team Physicians

Approve Mountainside Family Practice Associates (MFPA) as the school and team physicians for the 2013-2014 school year.

A-9 Open Public Meetings Act and Board of Education Meetings Schedule

Approve the Open Public Meetings Act as follows:

Section 1.Except as provided in Section 7b of the Act, all meetings of the Board shall be open to the public at all times.

Section 2. At every regular public meeting, the public may actively participate during the time or times designated for that purpose in Order of Business and the Board might take formal action.

Section 3. At every meeting, the public may participate or be heard subject to the rules outlined in Bylaw #0167 of the Board. (Exhibit A-9.3)

Section 4. All public meetings, as set forth in the annual meeting schedule attached shall be held in the designated location as indicated. The Board will meet in Executive Session at 7:00 pm, except where noted by an asterisk, immediately following the call to order at each meeting. The public session of the meeting will begin at 8:00 pm. (Exhibit A-9.4)

Section 5. Within 7 days following the adoption of this resolution and any revising or modifying resolution,

a) A copy shall be filed with the Glen Ridge Library,

b) A copy shall be emailed to the Glen Ridge Paper and The Star Ledger,

c) A copy shall be filed with the Borough Clerk of the Borough of Glen Ridge.

Section 6. Upon receipt by the Board of a written request setting forth the name and address of the person making the request, the Board shall send to such person by regular mail or email, a copy of the regular meeting schedule referred to in Section 4, all revisions thereof, and all other advance notices of regular, special, and rescheduled meeting dates.

A-10 Official Newspapers

Approve designation of official newspapers as follows:

The Glen Ridge Paper, Union, New Jersey

The Star Ledger, Newark, New Jersey

A-11 Banking Institutions

Approve the following banking institutions as depositories of school funds: PNC Bank, Wells Fargo Bank, New Jersey Cash Management Fund (NJCMF), and Bank of America, and authorizes the Board Secretary to invest idle funds of the Board of Education in said depository and to transfer funds in and out of the following accounts for investment purposes for the 2013-2014 school year. Approve depositories and signatories as follows:

A-12 Custodian of Records

Appoint Peter Caprio, School Business Administrator/Board Secretary, as Custodian of Records for the Glen Ridge School District for the 2013-2014 school year.

A-13 District Integrated Pest Management Coordinators (IPMC)

Appoint Peter Caprio, School Business Administrator/Board Secretary, and John DuBuque, Supervisor of Facilities, as the district's Integrated Pest Management Coordinators (IPMC) for the2013-2014 school year.

A-14 Toxic Hazard Preparedness (THP) Officer

Appoint John DuBuque to serve as Toxic Hazard Preparedness (THP) Officer for the2013-2014 school year.

A-15 AHERA (Asbestos Hazard Emergency Response Act) Program Manager

Appoint John DuBuque as the district's designated person and program manager to carry out the duties required under the AHERA (Asbestos Hazard Emergency Response Act) 40 CER-763 for the 2013-2014 school year.

A-16 Chemical Hygiene Officer

Appoint John DuBuque to serve as Chemical Hygiene Officer for all district schools for the2013-2014 school year.

A-17 Affirmative Action Officer

Appoint Mary Lynn DePierro as the Affirmative Action Officer for the Glen Ridge School District for the 2013-2014 school year.

A-18 Section 504 Coordinator

Appoint Mary Lynn DePierro as the Section 504 Coordinator for the Glen Ridge School District for the 2013-2014 school year.

A-19 Americans with Disabilities Act Coordinator

Appoint Mary Lynn DePierro as the Americans with Disabilities Act Coordinator for the Glen Ridge School District for the 2013-2014 school year.

A-20 District Anti-Bullying Coordinator

Appoint Mary Lynn DePierro as the District Anti-Bullying Coordinator for the Glen Ridge School District for the 2013-2014 school year.

A-21 Readopt Glen Ridge Board of Education Bylaws, Policies and Regulations

Readopt the Glen Ridge Board of Education Bylaws, Policies and Regulations consistent with the NJ Quality Single Accountability Continuum (NJQSAC) guidelines for the2013-2014 school year with all changes and revisions that have been properly adopted at public meetings.

A-22 Public Agency Compliance Officer (P.A.C.O.)

Appoint Peter Caprio, School Business Administrator/Board Secretary, as the Public Agency Compliance Officer (P.A.C.O) for the 2013-2014 school year.

A-23 Petty Cash Funds

Approve the following petty cash funds for the2013-2014 school year:

BE IT FURTHER RESOLVED,that the individual responsible, or his/her designee, shall report to the Board on the amounts disbursed and request reimbursement on a monthly basis, and

BE IT FURTHER RESOLVED,that all unused petty cash funds will be returned to the custodian general account at the end of the school year.

A-24 Summer Resolutions for Superintendent's Authorization

BE IT RESOLVED, that the Superintendent of Schools, with the written approval of the President and Vice President of the Board of Education, is authorized to approve the 2013-2014 non-administrative staff appointments, projects, and take other necessary personnel, routine financial, and curricular actions until approved at the next regularly scheduled meeting of the Board of Education.

A-25 Summer Resolutions for Payment of Bills

BE IT RESOLVED, that the President or Vice President of the Board of Education, together with the Board Secretary, is authorized to draw warrants to pay bills for the 2012-2013 and the 2013-2014 school years that may become due and payable during the summer vacation, the same to be submitted for ratification by the Board at its regularly scheduled meeting.

A-26Summer Resolutions for Transfers

BE IT RESOLVED, that the School Business Administrator/Board Secretary is authorized to execute all necessary transfers in the 2012-2013 budget for year-end close-out with review and approval of the Finance Committee, the same to be submitted for ratification by the Board at its next regularly scheduled meeting.

PERSONNEL

P-1 Appointments

Upon the recommendation of the Superintendent, approve the appointment of the following staff for the 2013-2014 school year:

a. Genna Pollara as a part-time (.5) replacement 1st grade teacher at Forest Avenue School on MA step 2 ($28,194*) effective July 1, 2013 through June 30, 2014.

b. Beth Jinks as a kindergarten teacher at Linden Avenue School on BA Step 2 ($50,926*) effective July 1, 2013 through June 30, 2014).

c. Carla Kaminski as a pre-kindergarten teacher at Linden Avenue School on BA Step 1 ($50,926*) effective July 1, 2013 through June 30, 2014.

(*Salary adjustment will be made upon completion of negotiations.)

P-2 Leave of Absence

Approve a maternity leave of absence to Lisa Schrager, part-time math teacher at Glen Ridge High School, effective September 3, 2013. Ms. Schrager will utilize her unused sick days as per the master agreement. Her anticipated return is on or about January 30, 2014.

P-3Substitutes

a. Approve the addition of Edith Bernstein and Ellen Grzymkowski to the substitute list for the remainder of the 2012-2013 school year and the 2013-2014 school year.

b. Approve the addition of Kyle Sellers as a substitute custodian for the remainder of the 2012-2013 school year and the 2013-2014 school year.

c. Approve the addition of Heather Shaw and Kristin DeJong to the substitute list for the 2013-2014 school year.

CURRICULUM

C-1 Field Trips

Approve the following field trips for students for the 2012-2013 and/or 2013-2014 school year:

a. Forest Avenue pre-kindergarten students to participate in an addresses tour of Glen Ridge culminating at Brookdale Park on June 6, 2013 as per the attached. (Exhibit C-1.a)

b. High School Peer Leadership to attend an overnight retreat at Crystal Springs Resort in Hamburg, NJ on September 8 & 9, 2013 as per the attached. (Exhibit C-1.b)

c. Ridgewood Avenue 6th grade students to attend the 2013 NJ Stock Market Game Program Awards Ceremony at Pershing Headquarters in Jersey City, NJ on June 4, 2013 as per the attached. (Exhibit C-1.c)

d. Ridgewood Avenue students to attend a school-wide field trip to the Bronx Zoo on June 7, 2013 as per the attached. (Exhibit C-1.d)

e. High School softball team to attend spring training in Orlando, FL from March 21-26, 2014 as per the attached. (Exhibit C-1.e)

f. High School students (grades 7-12) to attend an Effective School Solutions Team Building/Reward (Behavior Modification Program) being held at the Funplex in East Hanover, NJ on June 5, 2013 as per the attached. (Exhibit C-1.f)

C-2 School Bus Evacuation Drill Report

Approve the State mandated School Bus Emergency Evacuation Drill Report as per the attached. (Exhibit C-2)

BUSINESS

B-1 Financial Reports

Approve the following financial reports as recommended by the Finance Committee:

a. Certification of Fund Balance

Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as ofApril 30, 2013after review of the Secretary's monthly financial reports and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds were available to meet the district's financialobligations for the fiscal year.

b. Secretary's report throughApril 30, 2013as follows:

c. Bills list through May 31, 2013 in the amount of $2,531,534.98

d. Treasurer of School Monies report forApril 2013as presented.

e.Approve the budget transfer for the month ofApril 2013presented. (Exhibit B-1.e)

B-2 Workshops/Conferences

Approve Heather Kobylinski to attend the 11th Annual Youth Mental Health Conference “Understanding and Treating the Complex Puzzle of Non-Suicidal Self Injury” being held at Bergen Community College on June 10, 2013 for a total cost of $69.10 ($60 registration plus $9.10 travel).

B-3 Donations

a. Accept, with thanks, the generous cash donation of $100 cash from James Marr and Elaine Bayless to be used toward the Glen Ridge High School Wellness Day Program. (Exhibit B-3.a)

b. Accept, with thanks, the generous cash donation of $1,350 from Squeaky Clean Carpet Cleaning to be used for the district schools. (Exhibit B-3.b)

B-4 Glen Ridge Educational Foundation Spring 2013 Innovation Grants