Are You a Small, Veteran Owned, Woman Owned, Minority Owned Business? ______

Janitorial Bid Submission Form/Cover Page
You may add additional pages as you need to.

Bidder :

Please fill in your bid amount in the chart below: Amount must include all janitorial costs including special projects requested in the bid.

Does your bid include meeting all of our needs outlined in the bid request? Yes No (circle one)

If NO, please explain:

Are you a Small, Veteran owned, Woman owned, Minority owned business? ______

Bid Evaluation Criteria:

Kinexus is in the process of obtaining competitive bids for janitorial services at the following locations:

• 499 W. Main Street, Benton Harbor, MI 49022, approximately 30,000 sq feet
• 330 W. Main Street, Benton Harbor, MI 49022, (approximately 7,321 sq feet)
• 601 N. Front Street, Dowagiac, MI, 49047 (approximately 6,750 sq feet)
• 32849 Red Arrow Highway Paw Paw MI 49079 (approximately 9,256 sq feet)

Bids may be awarded separately, so please price them separately.Contract period will be for one year, with the option to extend for two additional years based on price and performance.

Services must include the following cleaning services so that the building is clean at the start of each business day 8:00 a.m. (Monday – Tuesday – Wednesday – Thursday – Friday) at 499 W. Main Street, in Benton Harbor.Following offices should be cleaned 3 days a week so that the building is clean at the start of the following business days (Monday, Wednesday, Friday) at 330 W Main Street (Benton Harbor), Dowagiac, and Paw Paw should be. Weekends may be utilized for your staff to clean. Please note, our offices are open Monday – Friday 8 am – 5 pm. On occasion, meetings and special events are held at our offices after hours. On those occasions, we ask that cleaning services are performed in other areas of the building, and in the area of the event/meeting after the meeting has dispersed.

• Sweeping/vacuuming/mopping uncarpeted floors
• Emptying trash
• Dusting and or wiping down conference room tables and work surfaces
• Cleaning and sanitizing restrooms, employee break area, and other common areas
• Cleaning glass doors
• Filling all dispensers (soap, toilet paper, paper towels, trash bags, urinal traps, etc). Kinexus provides a supplier for these disposable items and will pay the bill for these items. Janitorial service will be responsible for “ordering” these items via online system. The facility manager will approve the order, and the order will be delivered to the 499 Main Street, Benton Harbor location. Janitorial provider will pick up the order from the 499 W Main Street office. Kinexus will pay the invoice directly to the supplier.
• Remove trash to outside dumpster each night (if dumpster has a padlock, we will provide key)

Bids must include performing the following special projects:

• Cleaning /sanitizing the break room and conference room microwave every two weeks
• Wiping/sanitizing telephone handsets and door handles in common areas every week
• Dusting corners and baseboards, air vents and ledges as needed
• Vacuum desk upholstery as needed
• Inside and outside window cleaning two times per year (May, November).
• Cleaning / sanitizing the interior of the break room and conference room refrigerator once per year
• Buffing and waxing of hard surface floors as needed to remove scuffing and restore shine.
• Carpet cleaning twice a year to remove stains, salt, dirt etc.for entry way/lobby and conference rooms (April, October). In addition, individual offices/cubes may request carpet cleaning once a year.Common areas (lobby, conference areas, classrooms), janitorial staff will be responsible for moving chairs, wastebaskets etc in the main areas, Individual cube chairs/wastebaskets/objects on the floor will be moved by Kinexus staff.
• Chair upholstery and cube wall cleaning as requested by facility manager. Plan on 10 chairs per month at each location and factor that into your cost. Janitorial bidders may use subcontractors for carpet cleaning, however janitorial bidder is responsible for management and performance.
• A supervisor walk through a minimum of 12 times a year to review/spot check janitorial performance. This walk through should be scheduled with the Facilities Manager.

On occasion, Kinexus may require “emergency care”: significant spills/stains that could include bodily fluids. Please list separately your cost to respond to such needs.

One pre-bid walkthrough will be available at each location. If you are planning on bidding, please send a representative. Although it is not mandatory, it is highly suggested. Scheduled times are below: We will be traveling from site to site.

Winning bidder must be bonded and insured.

Bidders will be evaluated on the following criteria :

Contract MUST be cancellable by either party with 30 days written notice.

Bids should be submitted to with a subject line: Kinexus RFQ: Janitorial Services not later than 12 Noon EDT July 13, 2017. You may contact me to assure that your bid has arrived.Questions will be accepted via email through 12 Noon EDT July 6, 2017. Questions and answers will be shared with all potential bidders. Identifying information will be omitted.

Please provide your quote using the attached form including:

• MONTHLY COST per location that you are bidding on (this should include general cleaning as well as special projects and supplies that are not provided by Kinexus)
• Cost to respond to “Emergency Care” situations
• Minimum of 3 commercial letters of reference written between the years 2015-2017
• Cost per chair to clean OVER and above the 10 per month
• Are you a small business, Veteran owned business, Woman or Minority owned business?

Stacy M. Neidlinger

Procurement Specialist

Kinexus

330 West Main Street, Suite 110

Benton Harbor, MI 49022

Phone: (269) 927-1064, ext. 1113

Please note that Kinexus encourages participation of Small, Minority, Veteran, and Woman owned businesses. Contact me to be sure you are added to our bidders list at any time.

Kinexus requires ADA compliancy of any vendor.

Kinexus is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request for individuals with disabilities. Michigan Relay Center: 711 Voice and TDD. Kinexus is a partner of American Job Centers.