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Member Needs Assistance - Budget Breakdown
October 16, 2014
TheBrantford BIAis looking for the following information:
Please provide an approximate breakdown of your budget and/or levy in percentages?
  • Beautification & Maintenance
  • Marketing - Events & Promotions
  • Administration
  • Other, please explain ______
Please direct your response toM. Annette Wawzonek, DBBIA Executive Director |Brantford BIA
by replying
NOTE:There is no right or wrong answer for this one. It is recommended that your BIA budget should be derived from your Strategic Planning Priorities and the investment required.
RESPONSES
The following is out budget breakdown for 2015.
  • Administration 31%
  • Promotion 31%
  • Events 16%
  • Physical Improvements 22%
Here is what is included in our administration:
Salaries and benefits
Stationery/supplies/photocopies
Postage
Telephone/internet
Miscellaneous
Rent and occupancy costs
Office/computer equipment
Professional fees
Insurance
Training/education/travel
Memberships
Chairman's expense account
Board meeting expense
Angela Mittoni, Downtown Oshawa BIA |
  • Beautification: 15%
  • Marketing: 10%
  • Administration: 50%
  • Events: 25%
Thomas Coke, Office Manager | Napanee BIA |
We are, roughly speaking (in the order that you have listed) 25%, 35%, 40%
It's hard to get very precise with those categories, but if you are trying to make the case for something or another I am sure that many BIA would be able to send you the budget details -- they are public documents anyway. I have attached our 2014 version (with 2013 for comparison) in case it's more helpful.
  • Beautification & Maintenance – 25%
  • Marketing - Events & Promotions – 35%
  • Administration – 40%
  • Other, please explain ______
Marty Williams, Executive Director | Downtown Guelph Business Association |
It just so happens that my budgets are all laid out on my desk when your Member needs Assistance came in so I was able to quickly do the calculations for you.
  • Special Events and Promotions is 38% of our entire budget
  • Beautification is 14% of entire budget
  • Admin is 48% of entire budget
Levy is 71% of entire budget. We are able to raise 29% from other sources such as grants, wage subsidies, revenues from advertising programs.
Hope this helps
It would be interesting to see your spreadsheet once you get a few responses if you’d care to share.
Kathy G. Drewitt, Executive Director, Downtown Hamilton Business Improvement Area |
Sue from Collingwood provided her budget and the percentages are calculated as attached.
  • Beautification & Maintenance – 18%
  • Marketing - Events & Promotions – 34%
  • Administration – 30%
  • Other, please explain – 3% Future Planning
  • Other, please explain – 4% Reserve
Sue Nicholson, General Manager | Collingwood BIA |
The Beach BIA budget breakdown for 2015 is approximately:
  • Admin including salaries 32% (of course salaries are largely in support of events and marketing initiatives, but the budget form includes it all as admin)
  • Marketing and events 34%
  • Maintenance, flowers 19%
  • Capital fund reserve 15%
Bob Gore (Beach Village BIA Treasurer), The Beach BIA |
Our budget breaks down as follows:
  • Administration: 21%
  • Parking: 31%
  • Streetscape: 13%
  • Events: 17%
  • Marketing: 18%
I would be interested to hear how other BIA's are divvying up the funds.
Alison Scheel, Downtown Orangeville BIA |
Our budget is broken down as follows:
  • Administration - 44% - includes salaries, rent, insurance, financial charges, general office supplies
  • Development - 11% - includes all meetings, staff development, streetscaping improvements, website & communications
  • Events -14%
  • Media & Visual Marketing/Tourism - 31% - includes all marketing, holiday décor, graffiti clean up
TishaPolocko, Executive Director | St. Catharines Downtown Association

Our budget breaks down to:
  • 18% - admin
  • 25% - Marketing/Events
  • Balance – streetscape, landscape, clean up, lamppost, maintenance etc. – basically the things that are most visible
Briar de Lange, Executive Director | Bloor-Yorkville BIA |
  • Communications – 12%
  • Advertising and Marketing – 5%
  • Events – 72%
Debi Croucher, Downtown Windsor BIA |
FYI 95% of our budget comes from a tax levy. We receive a small amount annually from the City towards maintenance staff costs, and a very small amount ($2,500) from them towards our annual Buskerfest. We also do some sponsorship for Buskerfest and charge a modest booth fee for commercial, non-DIA vendor booths.
Breakdown:
  • Parking - 10% - Payable to City of Owen Sound for lost revenue when parking meters were removed in two blocks per OSDIA’s request
  • Marketing - 12% - Includes events, promotion, print and radio ads, various non-OSDIA event programs
  • Beautification - 11% - Includes streetscape, street maintenance supplies, hydro for Christmas lights
  • Membership - 3% - Includes website maintenance, new business welcome packages, newsletter printing
  • Administration - 60% - Includes salaries, office expenses, rent, telephone, payroll expenses, audit expenses, staff health benefits, office equipment purchases, staff development
  • Security - 1% - We pay for hydro for a small alley connecting two of the streets that would otherwise be dark and we contribute a small stipend to a citizens’ group that patrol Downtown after dark
  • Board of Mgmt - 3% - AGM, board meeting meals, board development, attendance at conferences and networking events, Community Service Fund – “good will” parking ticket payments
Carolyn Bigley, Manager, Owen Sound Downtown Improvement Area

For Downtown Milton BIA, our breakdown is:
  • Beautification & Maintenance – 18%
  • Marketing - Events & Promotions – 27%
  • Administration – 54%
I would love to see the report including other responses as well.
Katrina Lemire, Executive Director | Milton Downtown Business Improvement Association
Email:
The PBIA budget (in percentages) has the following breakdown:
  • Beautification and Maintenance: 31 per cent
  • Marketing – Events and Promotion: 27 per cent
  • Administration (including overhead costs such as rent, insurance, etc.): 36 per cent
  • Tax Adjustments (I didn’t feel this really fell into the other categories): six per cent
Heather Sutherland, Pembroke Business Improvement Area Manager |