The Event Will Be Saturday, October 7Th from 11Am - 3Pm on the 200 Block of Main Street

The Event Will Be Saturday, October 7Th from 11Am - 3Pm on the 200 Block of Main Street

Please complete all parts of this form to apply for a booth at HarvestFest so that we may assist you as much as possible.

The event will beSaturday, October 7th from 11am - 3pm on the 200 block of Main Street.

Terms and Conditions:

  • Retail Vendors: 10’ x 10’ spacewith no electricity is FREE for Chamber members, $25 for non-members. If electricity is available you must supply your own drop cords. You are required to bring your own trash cans and bags and haul your own garbage to the dumpsters.
  • Food Vendors: 10’ x 10’ space with no electricity is FREE for Chamber members, $25 for non-members. Food vendors will have exclusivity on one item and the item must be named on your application. (Popcorn, pulled pork, burritos, pizza, etc.) Since we are giving exclusivity, attendance is required for the event.You are required to bring your own trash cans and bags and haul your own garbage to the dumpsters.
  • Other Vendors: 10’ x 10’ space with no electricity unless otherwise specified is FREE for Chamber members, $25 for non-members. Please let the HarvestFest Committee know in advance if you will need a larger space, and any other special accommodations that may need to be made. You will be responsible for defining your own boundaries if your both so requires.
  • No Rain Dates
  • We reserve the right to limit the number of Vendors and also reserve the right to limit duplication of the number of vendors in a particular category. The HarvestFest Committee may choose to deny a vendor based on appropriateness of products.
  • Setup begins at 9:00amandtables, chairs and tents are NOT provided. Tables are available to rent from the Chadron Chamber of Commerce for $10 per table. The event will be advertised from 11 am -3 pm.
  • Electricity is not provided. Vendor may bring a generator or work out an arrangement with a business on Main Street to utilize their electrical outlets. YOU MUST INFORM THE CHAMBER OF ANY SUCH ARRANGEMENT NO LATER THAN OCTOBER 1, 2017 SO THAT WE CAN PUT YOU IN AN APPROPRIATE SPACE ON OUR VENDOR LAYOUT. If we are not notified on or before October 1st we cannot guarantee specific placement of your vendor space.
  • Bringing your vehicle in for early tear down is NOT ALLOWED. Bring enough of your product and be able to stay for the entire event. Booth tear down may begin at 3pm. If you do need to leave early, you must hand-carry your items out of the event area. Vehicles will not be allowed into the barricaded area until after 3pm. The safety of our patrons should be the concern of vendors and organizers alike, so your cooperation is mandatory.
  • If your booth IS a vehicle, you will be put on the outer edge of the vendor area.
  • Vendors are responsible for the set-up and clean-up of their space. Vendors cannot impair other booths (i.e. sign or display blockage). Vendors will not be allowed to move booth locations once a space has been assigned without permission of the coordinators. This is an event held in the street and we have no control over the weather. Please plan accordingly as you will NOT be able to move to sidewalks or against buildings and impede walking traffic.
  • Vendors will be placed at the discretion of the Chamber and WILL NOT be allowed to pick their own spot. If you would like to make a request on where you will be placed you must make arrangements with Chamber Staff prior to October 1st. We will honor requests to the best of our ability and on a first come first serve basis. Requests for specific placement on the day of the event will most likely not be able to be fulfilled. Please make your arrangements in advance so that the day of the event can be smooth for all vendors and staff.
  • Vendors will keep all profits from their booths. No other royalty or percentage fees are charged other than booth rental.
  • No pets allowed inside the event area.
  • For questions or more information, please contact the Chadron Chamber of Commerce at 432-4401.

Vendor Application

Business Name ______

Contact Name ______

Mailing Address______

City / State / Zip ______

Phone Number ______Mobile Phone

Email ______

Chamber Member (FREE)______Non-member ($25) ______

What type of vendor are you?______Retail______Food______Other

Tables ($10 fee per table)______Yes______No______If yes, how many tables?

What are you selling? Please describe your product(s):

______

One item of exclusivity:(An item you are selling that you would prefer no one else sell. We will accommodate when possible.)

______

Disclaimer: Electricity will NOT be provided. You must make arrangements to bring a generator or make arrangements with a business owner on Main Street. Placement of vendors will be outlined by Chamber staff ahead of time so if you need to be in front of a specific store front you must contact us ASAP. Placement will be on a first come, first serve basis.

Additional Booth requests/accommodation needs? (Near another vendor, etc?)

______

______

I have read and agree to follow the guidelines set forth by the Harvest Fest committee.

______

SignedDate

Please Return this Form to

The Chadron Chamber of Commerce

PO Box 646 – 706 West 3rd Street

Chadron, NE 69337

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