The Departmentacademic Services Provides Central Support for the University S Academic

Appointment of a Change Manager

The departmentAcademic Services provides central support for the university’s academic administration.

Briefly, the department’s responsibilities include the recruitment and admissions of students, academic quality assurance and the management of student and course records and related work.

Academic Services works closely with:

• potential applicants, their advisers and families, as well as current students and graduates;
• the university’s academiccolleges, schools and other central administrative departments;
• a wide variety of external organisations, including the university's partner institutions
• other educational establishments and local and central government agencies.

Broadly, the department is organised into five main divisions, incorporating a number of teams and reflecting its wide range of activities.

1. Recruitment and Outreach

• organises recruitment events for prospective students, including university open days and undertakes outreach work with schools and colleges;

• provides an enquiries service for information about the university's courses, application procedures and university life, including prospectuses

2. Student Administration & Systems

• manages student enrolment
• manages tuition fee processes including confirmation for student loans
• administers university bursaries and scholarships
• manages the student record and course information systems including user training and support;

• coordinates organisation of students’ formal examinations, progression and graduation, including the annual awards ceremonies;
• provides data for management information purposes and for statutory and other returns.

3. Academic Standards & Partnership

• manages academic development, quality assurance and enhancement procedures, including collaborative arrangements with partner institutions;
• develops and advises on academic regulations and policies;
• administers European exchange programmes;

• provides the secretariat for the university's Academic Board and its reporting committees.

4. Academic Services Offices

These four offices are based at the Grand Parade, Mouslecoomb and Falmer campuses. Each office is responsible for directly supporting the administration of specific academic schools.

5. The fifth division consists of three sections that report directly to the Director of Academic Services:

Admissions

• develops and advises on university admissions policies
• delivers admissions processes across the university

International Office

• international recruitment and development, including representing the university overseas through exhibitions and visits.

Doctoral College support

• ensures quality assurance and administrative support for postgraduate researchers and their supervisors;
• administers research degree and research training programmes for students and staff.

The department also includes the Legal Services and Equality & Diversity section that reports directly to Carol Burns, Registrar & Secretary.

Job sharing The University of Brighton welcomes job sharers. Job sharing is a way of working where two people share one full-time job, dividing the work, responsibilities, pay, holidays and other benefits between them proportionate to the hours each works, thereby increasing access to a wide range of jobs on a part-time basis.

This post forms part of an existing job-share arrangement. Please see the “working week” section for further information.

The university's policy, procedure and guidelines for job sharing are available from Human Resources. Alternatively staff in Human Resources will be happy to answer any queries you may have.

The jobDetails of the job are described in the attached job description.

The salaryThe salary will be in accordance with grade 8, which ranges from £40,847 to £47,328 per annum.

Salaries are paid monthly in arrears through the BACS System directly into the bank or building society account of each member of staff. The university must pay salaries through the BACS system. They cannot be paid by cheque. It will therefore be important to supply account details in order to ensure prompt payment.

Working week The hours of work for this post are 37 hours per week, excluding meal breaks (these are unpaid), 52 weeks per year. However, senior/managerial staff are expected to work such hours and at such times as are reasonably necessary in order to fulfil their duties and responsibilities. It would therefore be inappropriate to define the total hours to be worked in any week. A reasonable norm, having regard to the contractual position of other senior staff in the institution, would be 37 in a full week, although this should not be regarded as a minimum or maximum.

Duration of the jobThe appointment is for a fixed term of two years because it relates to a planned programme of reorganisation/restructuring.

Holiday For each full-year worked you are entitled to annual leavedependent on your grade of pay (see table below). The entitlement increases after five years’ continuous service, pro rata for part-time staff. Annual leave entitlement for part-time staff and staff on shift patterns will be calculated in hours. New members of staff are entitled to annual leave proportionate to their completed calendar months of service. In addition to the eight Bank and Public Holidays each year, discretionary days are granted in late December to allow the university to remain closed between Christmas and the New Year.

Terms & conditionsIn determining terms and conditions of employment, the university has regard to recommendations made through the appropriate national negotiating framework. These terms and conditions of service can be varied by local agreements reached through the university’s local negotiating framework which comprises a Joint Negotiating Committee supported by two Common Interest Groups. These groups bring together representatives of the university and its recognised trade unions, which are:

•UCUUniversity and Colleges Union

•UNISON

Strategic planDetails of our Strategic Plan can be found at: