SUPPLEMENTAL POLICIES*Safety Policies For

SUPPLEMENTAL POLICIES*Safety Policies For

SUPPLEMENTAL POLICIES*Safety Policies for

Student Athletics

*This PolicySupplementsthe MySchool Student Safety Policies, which outlinescore safety policies.

MySchool Student Safety Policies manual is available to MinistrySafe and Abuse Prevention Systems members at or.

To access policy forms, click the ‘Resources’ link from your MinistrySafe and Abuse Prevention Systems Control Panel.

This sample form contains color-coded prompts and instructions for best school function. Because there is no ‘one size fits all’ policy form, the authors have attempted to provide guidance on as many matters as possible. It is expected that school administrators and Athletic Directors will modify these policy documents to fit the programs, positions, facilities and other factors that makes each school unique.

Red type is instructional and should be removed from a final draft of your policy document.

Yellow highlights relate to positions or titles assigned to a person or persons with supervisory responsibility (i.e. Headmaster or Administrator). Modify this document to include the correct title associated with the responsibility described for YOUR school. Remove the highlights from your final policy document.

Blue highlights relate to specific state reporting requirements. The reporting requirement for the state of Texas is listed in this form. Remove the highlights from your final policy document.

Athletics Volunteer:

Welcome to MySchool!

At MySchool, we take our responsibility to keepstudent athletes safe very seriously. These guidelines are intended to facilitate a safe and nurturing environment in which students may receive the benefits unique to sports participation, preparation and competition.

This handbook is a Supplemental Policy. MySchool relies first and foremost on the policy statements and guidelines set forth in MySchool’s Student Safety Manual. This handbook is meant to refine those principles to better fit the activities and risks unique to sports and athletics.

Together with the policy statements and guidelines in the Student Safety Manual, this Supplemental Policy is intended to facilitate the mission of MySchool and the creation of a safe environment for students, employees andvolunteers. The following policieshave been adopted and will be strictly enforced.

After you have carefully read this supplemental policy manual, please sign and return the agreement form located on the last page.

Sincerely,

MySchool

MySchool

Supplemental Policies for Athletics

Contents:

  • Child Safety Policy...... 4
  • Overview of Safety System...... 4
  • Online Training and Education...... 5
  • Physical Contact with Student Athletes...... 6
  • Misconduct...... 8
  • Bullying...... 8
  • Harassment...... 8
  • Hazing...... 9
  • Peer-to-Peer Sexual Abuse...... 9
  • Locker Rooms and Changing Areas...... 11
  • Use of Mobile Recording Devices in Locker Rooms...... 12
  • Local and Team Travel...... 13
  • Electronic Communications & Social Media...... 17
  • Parental Contact and Involvement...... 18

Child Safety Policy

ABUSE TOLERANCE

MySchool has zero tolerance for abuse in all MySchool activities – including athletic programs and activities.

REPORTING RESPONSIBILITIES

Given MySchool’s zero tolerance for abuse, MySchool encourages a culture of communication regarding matters that place students and student athletes at risk. For information about MySchool’s reporting requirements, see MySchool’s Student Safety Manual. MySchool does not investigate suspicions or allegations of child physical or sexual abuse, or attempt to evaluate the credibility or validity of such allegations, as a condition of reporting suspicions or allegations to appropriate law enforcement authorities.

Overview of the MySchool Safety System

Because we care for students and desire to protect them, MySchool requires all faculty, coaches and staff members to complete FOUR SAFETY STEPS before employmentcommences, and before interacting with student athletes.

STEP ONE: Sexual Abuse Awareness Training

MySchoolrequires that all faculty, coaches and staff members avoid abusive behavior of any kind. Faculty, coaches and staff members are required to report any policy violation to his or her direct supervisor, administratoror a member of the MySchool Safety Committee. All such reports received by supervisors or administrators are to be subsequently reported to the MySchool Safety Committee.

Faculty, coaches and staff members should have a basic understanding of the characteristics of sexual abusers and their behaviors in ‘grooming’ a child for sexual abuse. The ‘grooming process’ is used by an abuser to select a child, win the child’s trust (and the trust of the child’s parent or ‘gatekeeper’), manipulate the child into sexual activity and keep the child from disclosing the abuse.

To equip MySchool faculty, coaches and staff members with information necessary to protect students from sexual abuse,MySchool requires Sexual Abuse Awareness Trainingfor all employees, provided live or online through Abuse Prevention Systems ( or MinistrySafe (

This training will be renewed every __ year(s).

*Best practice: Require/provide training ANNUALLY tostaff members, coaches, faculty and volunteers working or volunteeringin school athletic programs.

STEP TWO: Screening Process

Faculty, coaches and staff members are required to complete the MySchool Screening Process, which requires:

-Acompleted Employment Application (including signed authorization for criminal background check);

-A completed Safety Application;

-A face-to-face interview;

-References provided by the applicant.

* Additional steps may be required, based on applicant’s level of responsibility and access to children.

(Example: An Athletic Director requires a deeper ‘screen’ than a volunteer whose access tostudents is structured and limited.)

*Best Practice: screen all volunteers (Safety Application, signed authorization for criminal background check, interview and references).

STEP THREE: Policies & Procedures

Faculty, coaches and staff members are required to review the policies contained in this manual and sign the last page indicating he or she has read and understood the material, and agrees to comply with policy requirements.

STEP FOUR: Criminal Background Check

MySchool requires that all faculty, coaches and staff members undergo a criminal background check. Depending upon position, differing levels or intensity of criminal background check may be required.

*This policy segment is intended to clearly communicate to an inappropriate applicant that protective barriers are in place at MySchool, providing an‘opt-out opportunity’ for would-be abusers.

In addition, this segment describes reporting and training requirements meant to equip volunteers and employees to recognize abuser characteristics and behaviors, and report.

Other Training and Education

In addition to Sexual Abuse Awareness Training, employees and volunteers participating in MySchool athletics programs will receive periodic training relating to other forms of misconduct, including:

  • Bullying
  • Harassment
  • Hazing
  • Emotional misconduct
  • Physical misconduct, and
  • Sexual misconduct.

Physical Contact with Student Athletes

Appropriate physical contact between student athletes and coaches, staff members or volunteers is a productive and inevitable part of sport. Student athletes are more likely to acquire advanced physical skills and enjoy their sport participation through appropriate physical contact. However, guidelines for appropriate physical contact reduce the potential for abuse and misconduct in athletics.

APPROPRIATE PHYSICAL CONTACT

MySchool adheres to the following principles and guidelines in regarding physical contact with student athletes:

Common Criteria for Appropriate Physical Contact

Physical contact with athletes – for safety, consolation and celebration – has multiple criteria that make it both safe and appropriate. These include:

  1. The physical contact takes place in public;
  2. There is no potential for, or actual, physical or sexual intimacies during the physical contact;
  3. The physical contact is for the benefit of the student athlete, not to meet an emotional or other need of an adult.

Safety

The safety of our student athletes is paramount, and in many instances we make the student athletic space safer through appropriate physical contact. Examples include:

  1. Spotting an athlete so that he or she will not be injured by a fall or piece of equipment;
  2. Positioning an athlete’s body so that he or she more quickly acquires an athletic skill, gets a better sense of where his or her body is in space, or improves balance and coordination;
  3. Makingstudent athletes aware that he or she may be in harm’s way due to other practicing athletes, or equipment use;
  4. Releasing muscle cramps.

Sports are physical by definition. We recognize participants often express a joy of participation, competition, achievement and victory through physical acts. We encourage these public expressions of celebration, which include:

  1. Greeting gestures such as high-fives, fist bumps, and brief hugs;
  2. Congratulatory gestures such as celebratory hugs, “jump-arounds” and pats on the back for any form of athletic or personal accomplishment.

Consolation

It may be appropriate to console an emotionally distressed student athlete (e.g., an athlete who has been injured or has just lost a competition). Appropriate consolation includes publicly:

  1. Embracing a crying athlete;
  2. Putting an arm around an athlete while verbally engaging them in an effort to calm them down (“side hugs”);
  3. Lifting a fallen athlete off the playing surface and “dusting them off” to encourage them to continue competition.

PROHIBITED PHYSICAL CONTACT

Prohibited forms of physical contact, which shall be reported immediately under MySchool’sReporting Policy include, without limitation:

  1. Asking or having an athlete sit in the lap of a coach, administrator, staff member or volunteer;
  2. Lingering or repeated embraces of athletes that go beyond the criteria set forth for acceptable physical contact;
  3. Slapping, hitting, punching, kicking or any other physical contact meant to discipline, punish or achieve compliance from an athlete;
  4. “Cuddling” or maintaining prolonged physical contact during any aspect of training, travel or overnight stay;
  5. Playful, yet inappropriate contact that is not a part of regular training, (e.g., butt-pats, tickling or “horseplay” wrestling);
  6. Continued physical contact that makes a student athlete obviously uncomfortable, whether expressed or not;
  7. Any contact that is contrary to a previously expressed personal desire for decreased or no physical contact, where such decreased contact is feasible in a competitive training environment.

The above physical contact is prohibited between adult and athlete AND athlete and athlete.

VIOLATIONS

Violations of this policy must be reported to a supervisor, MySchool administrator, the Athletic Director or member of the Participant Safety Committee. Violations will be addressed under MySchool’s Disciplinary Rules and Procedure. Some forms of physical contact may constitute child physical or sexual abuse thatmust be reported to appropriate law enforcement authorities.

Misconduct

BULLYING

Bullying of any kind is unacceptable at MySchool andwill not be tolerated. Bullying is counterproductive to team spirit and can be devastating to the victim. MySchool is committed to providing a safe, caring and friendly environment for all of our members. If bullying does occur, incidents will be dealt with promptly and effectively. Any student athlete who is aware of bullying behavior is expected to tell a faculty member, coach, staff member or the Athletic Director.

Objectives of the MySchool’s Bullying Policy and Action Plan:

  1. To clearly communicate that MySchool will not tolerate bullying in any form.
  2. To define bullying and give students, faculty, coaches and parents a suitable understanding of those behaviors that constitute ‘bullying’.
  3. To make it known to students, faculty,coaches and parents that a policy and protocol exist should bullying issues arise.
  4. To clearly communicate how to report bullying behavior.
  5. To communicate to students, faculty, coaches and parents that MySchool takes bullying seriously, and will immediately investigate and address all reports of bullying.

HARASSMENT

Harassment is the repeated pattern of physical and/or non-physical behaviors that

  1. Are intended to cause fear, humiliation or annoyance;
  2. Offend or degrade;
  3. Create a hostile environment;
  4. Reflect discriminatory bias in an attempt to establish dominance, superiority or power over an individual athlete or group based on gender, race, ethnicity, culture, religion or mental or physical disability; or
  5. Any act or conduct described as harassment under federal or state law.

Examples of harassment prohibited by this Supplemental Policy include, without limitation:

Physical offenses. Behaviors that include

  1. Hitting, pushing, punching, beating, biting, striking, kicking, choking or slapping an athlete or participant;
  2. Throwing at or hitting an athlete with objects including sporting equipment.

Non-physical offenses. Behaviors that include

  1. Making negative or disparaging comments about a student athlete’s disability, religion, skin color, or ethnic traits;
  2. Displaying offensive materials, gestures, or symbols; and
  3. Withholding or reducing playing time to a student athlete based on his or her disability, religion, skin color, or ethnic traits.

HAZING

Hazing is defined ascoercing, requiring, forcing or willfully tolerating any humiliating, unwelcome or dangerous activity that serves as a condition for

  1. A student athlete joining a group or
  2. A student athlete being socially accepted by a group’s members; or
  3. Any act or conduct described as hazing under federal or state law.

Hazing does not include group or team activities that are meant to establish normative team behaviors or promote team cohesion.

Examples of hazing prohibited by this Supplemental Policy include, without limitation:

  1. Requiring, forcing or otherwise requiring a student athlete to consume alcohol or illegal drugs;
  2. Tying, taping or otherwise physically restraining a student athlete;
  3. Sexual simulations or sexual acts of any nature;
  4. Sleep deprivation, otherwise unnecessary schedule disruption or the withholding of water and/or food;
  5. Social actions (e.g. grossly inappropriate or provocative clothing) or public displays (e.g. public nudity) that are illegal or meant to draw ridicule;
  6. Beating, paddling or other forms of physical assault; and
  7. Excessive training requirements directed at a particular student athlete or a group of student athletes.

Activities that fit the definition of hazing are considered to be hazing regardless of astudent athlete’s willingness to cooperate or participate.

WILLFULLY TOLERATING MISCONDUCT

It is a violation of this Supplemental Policy if a coach, staff member and/or volunteer knows of misconduct, but takes no action to intervene on behalf of the student athlete(s).

REPORTING

Although these policies are designed to reduce child sexual abuse and other misconduct, it can still occur. MySchool’s coaches, staff members and volunteers will follow the reporting procedures set forth in MySchool’s Reporting Policy.

PEER-TO-PEER SEXUAL ABUSE

Approximately 1/3 of all reported child sexual abuse occurs at the hands of other children or students. Staff members and volunteer have an obligation to reportpeer-to-peer child sexual abuse, in accord with state mandatory reporting requirements. Whether sexual interaction between children constitutes‘sexual abuse’ depends on the existence of an aggressor, the age difference between the children, and whether there is an imbalance of power between the parties, including physical or intellectual disabilities.If you have concern that an interaction between children or students may constitute sexual abuse, report the interaction to appropriate law enforcement authorities and a school supervisor, administrator or a member of MySchool’s Participant Safety Committee immediately. All such reports received by supervisors or administrators are to be subsequently reported to the MySchool Safety Committee.

Peer-to peer sexual abuse risk is highest:

  1. Anywhere less easily seen.
  2. Any time students are unclothed or changing clothes, for any reason.

Due to this risk, coaches, staff members and volunteers will be aware of locations in MySchool facilities, as well as practice and competition locations, where this risk is higher, including restrooms, changing areas, locker rooms and areas less easily seen or supervised. These areas will be patrolled or supervised regularly by MySchool personnel, where possible.

Locker Rooms and Changing Areas

The following guidelines are designed to maintain personal privacy as well as to reduce the risk of inappropriate touch or talk in locker rooms and changing areas.

FACILITIES

The following is a description of our practice and competition facilities to allow athletes and their families to plan their use:

We practice at: [address]

This location has: [describe locker room situation]

Sample locker room descriptions:

  1. No locker room or changing facilities. Athletes will be expected to come dressed for practice and to change and shower at home.
  2. A changing area that is shared with the general public. As such, there are likely to be people who are not associated with MySchool in the changing area at the time of practice.
  3. A changing area and locker room dedicated to our athletes and teams.

Our home competitions will be held at: [location address(es)]

The location has: [describe locker room situation]

MONITORING

MySchool has predictable and limited use of locker rooms and changing areas (e.g., immediately before and following practices and competitions). This allows for direct and regular monitoring of locker room areas. While constant monitoring inside of locker rooms and changing areas might be the most effective way to prevent problems, we understand that this would likely make athletes uncomfortable and may even place our staff members at risk for unwarranted suspicion.

We conduct a sweep of the locker rooms and changing areas before athletes arrive, post staff members directly outside of the locker rooms and changing areas during periods of use, and leave the doors open only when adequate privacy is still possible. Staff members conduct regular sweeps inside these areas as well, with women checking on female-designated areas, and men checking on male-designated areas.

-OR-

MySchool has staggered practices, with different groups arriving and departing throughout the day. It is therefore not practical to constantly monitor locker rooms and changing areas over this extended course of time. While we do not post staff members inside or at the doors of the locker rooms and changing areas, we do make occasional sweeps of these areas. Staff members conduct these sweeps, with women checking on female-designated areas, and men checking on male-designated areas.

Coaches and staff make every effort to recognize when an athlete goes to the locker room or changing area during practice and competition and, if they do not return in a timely fashion, we will check on the athlete’s whereabouts.

Top View