Standard Coding for Confidential Positions

Organizational Management Alert2015-01

Issued 05.21.2015

Please distribute this alert to any users within your agency who are responsible for organizational management.

Standard Coding for Confidential Positions

Information regardingthe standard coding of data fields on IT9105 (Detail Position Attribute) for confidential positions.

Confidential employees are prohibited from representation by an employee labor organization. For that reason, confidential employees are not subject to dues deduction and do not accrue seniority or retain contractual promotion and furlough rights.Confidential employees are treated similar to management (non-union) and non-represented employees.

Therefore, positions designatedas confidential should not contain attributesor indicators relevant to union representation. IT9105 (Detail Position Attribute) should not reflect values associated with union covered employees in the following data fields:

Union Code
Local Code
Promotion Unit
Furlough Unit

In all cases the above data fields should be left blank with the exception of the furlough unit. For the purposes of furlough, confidential employees within the classified service are covered by Manual 580.2, Furlough of Classified Service Employees Not Covered by Labor Agreements. Positionsin a civil service and confidential statusshould reflect an appropriate management furlough unit. However, confidential employees in a non-civil service status,like non-civil service management employees, do not hold furlough rights as neither are covered by civil service or labor agreement provisions. The furlough unit is not applicable and should remain blank for those confidential positions.

In an effort to cleanup and standardize coding, the HR Service Center has identified theconfidential positions that containederroneous data. Effective 05/01/2015, a mass process was completed to remove values pertaining to union representation.

The HR Service Center will provide agency transaction chiefs with a list of their agency’s confidential positions by close of business Friday, May 22. Those positions should be reviewed and action taken to apply a management furlough unit to applicable positions. Vacant positions may be updated at the agency level. For filled positions, anePARmust be submitted to the HR Service Center forprocessing. If there is a need for a management furlough unit to be created in order to complete the assignment for a confidential position, a help desk ticket should be submitted in the Organizational Management category.

For further information regarding the application and maintenance of confidential positions and employees, please refer to Management Directives590.2, Confidential Positions and Employees, and 515.12, Confidential Employees.

Questions?
If you have any questions regarding Standard Coding for Confidential Positions, please submit an HR help desk ticket in the organizational management category. You may also call the HR Service Center, Agency Services & Operations Division at 877.242.6007.