SLIS 5200: Organizaiton Draft 2Checklist
Draft 2 Checklist / Draft Author
Reviewer
Proj
Sec. / Item / Item
no. / y/n
FORMAT – Check your formatting of document
---- / Name on submitted file name follows filenaming convention: LastnameDraft2[Preliminary or Final]. (i.e. DoeDraft2[Preliminary or Final].doc) / 1
---- / p. 1 top right: full name, semester and year, course number and course identifier, and Draft 2 typed in 4 lines / 2
---- / p. 2 to end: floating header includes last name, course identifier, page number / 3
---- / p. 1 contains the title of the report / 4
1&2 / Sections 1 & 2 headings and subheadings are exactly as in assignment / 5
CONTENT -- Check content by section!
1&2 / Draft is complete and in order assigned; responds to every part of instructions / 6
2.1 / Includes definition of entity level / 7
2.2 / Includes total number of elements / 8
Matches Appendix A in number of elements and in element names(capitalization, spelling, etc) / 9
Refers to Appendix A / 10
2.3 / Includes total number of fields, including explanation of RecordID and RecordDate fields / 11
Matches Appendix B in number of fields and in field names (capitalization, spelling, etc) / 12
Refers to Appendix B at end of section only / 13
2.4 / Includes purpose of input rules and definition of chief source of information / 14
Refers to Appendix C and G / 15
---- / Narrative summarizes and explains; does not list details that are in appendixes / 16
APPENDIXES – Check contents by appendix!
A / Includes the elements Subject (usually) and Classification as placeholders / 17Element names are simple but descriptive / 18
B / Contains both assigned subheadings (Part 1 and Part 2) / 19
Table includes fields for RecordID, RecordDate, Subject (usually), and Classification / 20
Field names and order parallel those of elements in Appendix A / 21
All cells in table are filled with specifications or dashes except content validation specifications and Subject and Classification fields, which may be left blank in this draft / 22
Inmagic textbase structure matches data in table: field names, order, specifications / 23
C / Subheadings are exactly as assigned, repeated for each field / 24
Field names exactly match Appendix B in spelling and order (Subject, name and Classification field rules may be left blank after field name in this draft) / 25
Semantics match Appendix A semantics except where elements map into multiple fields / 26
Chief source of information is specific (e.g., says exactly where in/on object) / 27
Chief source of information is complete (if collection has multiple formats, covers them all) / 28
Rules are written clearly, concisely with active verbs, and lead to consistent data entry / 29
Rules are complete (e.g., include rules when no data are available, when multiple entries are allowed) / 30
Examples for RecordID and RecordDate are same style as in Appendix G sample records / 31
Examples for other fields exactly match data in at least one of the Appendix G records / 32
G / Contains 3 records / 33
Field names and order exactly match Appendix B / 34
Each field contains data in at least one record (Subject and Classification may be blank in this draft) / 35
EDITING – Check quality of writing!
---- / Writing is clear and concise. / 36
---- / Uses present-tense verbs. / 37
---- / Uses third-person pronouns (he/she/it/they), not first or second person (I/we/you). / 38
---- / Nouns and pronouns agree in number (not user . . . they). / 39
---- / Copy is spell-checked and edited for grammar and punctuation. / 40
COMMENTS (by checklist item number)
[Document last updated 05/24/10 - LME]