Section 1: School Details

/ Tender Report Certificate
new 01/04/15
For Official Use Only
Voluntary Aided SchoolBuilding Projects:
Tender Report Certificate
Note: / •Where tick boxes appear, please tick those that apply.

Section 1: School details

Local Authority
name / Local Authority
number
School name / School number
Project number
(as notified on Approval toProceed letter) / /
Original project title

Section 2: Tender details

Tender date / Tender expiry
Date work due to start / Contract period / Months/ Weeks
Was tender obtained by competition following the code of procedure or single stage selective tendering?
Yes / No
Please give details
Contractor / Tender £
Three lowest tenders
Please attach a tender report, 3 competitive tenders and a priced schedule of work (or Bill of Quantities if building work is over £150,000), giving full details of any modifications made and the cost implications.
Are there any modifications to the tender? / Yes / No

Section 2: Tender details (continued)

£
AAgreed tender after modifications (Should match item O in Section 3.)
BSeparate contracts/supplies (Loose furniture/fixtures and fittings should match item P in Section 3: not part of the agreed tender at A above.)
CTotal building costs (A + B)
DProvisional sums /
/ (D, E and F are contained within the agreed tender amount at A.)
EContingencies/dayworks
FContract guarantee bond

Section 3: Costings

Base date of costingsMonth / Year
New accommodation / £
ASubstructure
BSuperstructure
CBuilt in fixtures/fittings/furniture / £ m2
DTOTAL (A + B + C)
Existing building
EAdaptations
FRefurbishment
External works
GMains Services
HHard and soft landscaping
IPlaying fields
JDemolition
KTemporary accommodation
LOther
MWork off site
NTOTAL (G + H + I + J + K + L + M)
OTOTAL cost of building (D + E + F + N)
PLoose furniture, fixtures and fittings
QAbnormal factors included in overall costs
Please explain abnormal factors:

Section 4: Financial Liabilities

1
LCVAP
£ / 2
Governors’ Non-Aided
£ / 3
DFC Direct
£ / 4
LA
£ / 5
Total Project Costs
(1 to 4)
£
ABuilding work
BFluctuations
CSub-total (A + B)
DVAT on C *
EProfessional fees
FVAT on Professional fees
GFurniture, fixtures and fittings (including VAT)
HTOTAL (C to G)
Please show all figures in 100% terms (include the 10% governors contribution in the LCVAP column)
*VAT should always be charged at 20% and shown at section D above, if no VAT is shown or is less than 20% please give details below:
DFC Direct will be shown as ‘Non-Aided’ on VASIS

Section 4: Financial Liabilities (continued)

VA Grant - spend profile
Indicate below the expected spend profile of governors’ aided expenditure (give the month the claim is expected to be paid, not the month the work is carried out).
The total amount shown for each financial year should agree with the approved project phasing.
2015-16
£ / 2016-17
£ / 2017-18
£
April
May
June
July
August
September
October
November
December
January
February
March
Total phasing of governor’s aided expenditure in each financial year
2015-16
£ / 2016-17
£ / 2017-18
£ / Total governors’ aided expenditure £
=
(To agree with H, column 1 on page 3)
If you have input in Section 4, page 3 of the form VA/Approval, that your governors’ expenditure is made up of a number of funding streams, please indicate your preferred order of spend. If you do not enter anything, the VA Capital Team will use internal priorities.
1 / 2 / 3 / 4 / 5 / 6

Section 5: Certificate

The Governing body are reminded of their responsibility to appoint, where appropriate, a consultant who holds Professional Indemnity Insurance.
Icertify that:
•the lowest tender is within the specified range of criteria set out in the Department’s Approval to Proceed;
•copies of the 3 competitive tenders obtained are enclosed;
•the cost and content of the work being undertaken is strictly in accordance with the project details approved by the Department.
Governing body/Governors’ consultant/Diocese
Name (CAPITALS please) / Signed / Date
Position / Telephone number / Fax number
Name of firm / Email address
Please email this form to:
(please ensure that the form is signed before emailing it to us)
Alternatively you can send the form to:
VA Capital Team
Education Funding Agency
Bishopsgate House
Level 1
Feethams
Darlington
DL15QE

Tender Report Certificate / Page of 5