PERSONNEL AFFECTEDKEY:
V - volunteer, P - public, S – stallholder, Y - young persons
Completed By: / R. Collings. W. Collings. / Severity / x / Likelihood
Date : / March 2016 / Fatality (e.g. life changing) / 3 / Probable / 3
Review Date: / March 2017 / Major Injury (e.g. broken bones) / 2 / Possible / 2
Authorised By: / L. G. Pearce / Minor Injury (e.g. cuts, bruises) / 1 / Unlikely / 1
Activity / Personnel Affected / Hazards / Harm caused / Risk
Rating / Existing Control Measures / Residual Risk
Rating / Additional Actions
Access and Control of Site
Authorised areas
Unauthorised areas
Pedestrian/
vehicle routes.
First Aid / V P S
V P S
V P S
VPS / Trip, fall, collision,
Damage to cricket pitch
storage of raffle prizes,
Theft of money
Trip, fall, collision,
Participation in activities.
Trip, fall / Injury
theft
injury
Injury
minor Injury / 2x2
2x2
2x2
2x2
2x2 / Village hall buildings and grounds fully maintained to comply with LA licence
Cricket pitch to be roped off to prevent access.
meeting room – locked off
DFC treasurer to frequently collect money from stall holders/gate/bar/refreshments and to keep in a secure locked designated place.
Pedestrians and vehicles separated/taped off and signed.
St Johns Ambulance service to be present whilst the fete is open. / 2x1
2x1
2x1
2x1
2x1 / Committee members to be aware. Room to be locked at all times.
Designated area for the first aid team.
In case of an emergency call for an ambulance. Ensure easy entry and exit to the field.
Parking / V P S / Trips,
Falls,
Collisions / Injury / 2x1 / Visitor parking at Bilton Grange field adjacent to the sports field – to be confirmed
Site and premises kept free of trip hazards.
Stall owners to park their own vehicles either behind the stall space permitting or move to field perimeter before the customers enter the field. / 1x1 / Persons directing traffic wearing PPE.
Notices to direct pedestrians from car park to festival field.
Carnival parade
Preparation of School floats.
Parade en route
Entry to field. / V P, YP
V P, YP
V P, YP
Floats, YP, P / Falls
Falls, collisions
Public vehicle collision with float or parade walker
Public vehicle collision with float or parade walker / Injury
Injury
Injury
injury / 2x2
2x2
2x2
3x2 / Schools and organisations to ensure that the construction of floats complies with their own RA and safety rules areendorsed by the schools/organisations.
Children under adult supervision. Adults walking either side as stated in rules.
Marshals at front and rear of procession
Traffic control along route.
At set times the roads are to be closed to all vehicles except the emergency services and the procession- starting at the Middle school at 12.30 and arriving at the sports field at 1pm.
Prior to the Fete day display intension of road closure signs in noticeable areas along the main roads to pre warn motorists.
Close roads along route with barriers and marshalled
Marshalls to open gate to allow access for the procession and then the public to enter once all vehicles have parked inside the gates. / 2x1
2x1
2x1
3x1 / Inclusion of safety barriers.
RA to be emailed to the schools/ organisations
Two way radio link.
Permission from police.
Constables/marshals controlling traffic
2 way radio link formarshals
Signage
Gate marshal to check that thefloats/lorries/tractors are stationary.
Stall holders, entertainers.
Archery
Strength bell, football, sport, other physical activity stalls
Go carts
Fairground rides/
Inflatable’s
Static vehicle, interest displays
Live animals / V P S
V P S
V P S
V P S
V P S
V P S
V P S / Injury to small childrenfrom sharp corners on
metal display tables
Risk of scalding injury from hot drinks.
Harm to person or persons from bow, arrow
Harm to person or persons
Harm to person or persons
Harm to person or persons
Harm to person or persons
Harm to person, persons animal, insects possessions / Injury
Injury
Injury
Injury
Injury
Injury
Sting, bite,
Fall. / 2x2
3x2
2x2
2x2
2x2
2x2
2x2 / Sharp corners will be covered with sufficient layers of adhesive Duck Tape to protect any children from injury
Hot drinks will be dispensed in cups which will protect persons from scalding injuries.
Any take away drinks should have lid.
All activity within controlled area and supervised at all times by competent person/coach. Safe location of activity
Safe practice supervised by competent person. Safe location of activity
All activity within controlled area and supervised at all times by competent person. Safe location of activity. Correct PPE worn.
All activities within controlled area and supervised at all times by competent person. Safe location of activity.
Movement of vehicles displays restricted, taped off if deemed necessary by owner and owner responsible/insured for equipment, any contact to be supervised by owner.
Movement of animals/insects displays restricted, taped off/in secure environment if deemed necessary by owner and owner responsible for equipment, any contact to be supervised by owner. / 2x1
3x1
2x1
2x1
2x1
2x1
2x1 / Email stall holders to check that they have RA’s and to read the DFC RA and agree to comply. Attach form to sign.
Site visited and approved by archery club officials.
St John’s on site
Maintained and monitored by own organisers.
St John’s on site
As above
As above
As above
Live music, entertainers, power supply / V P S / Electrocution
Electrical contact / shock, trip / shock
shock burns / 3x3
2x3 / Nominated qualified person to install equipment, all equipment PAT tested. Power cables to be laid/sealed/insulated in correct/safe manner as per regulations and monitored at regular intervals by installer. / 3x1 / Power cables, sockets etc to be water proof and protected.
Where possible cables to be underground or covered by matting.
Refreshments
Bar
Provision of meals/ refreshments, drinks
Nut allergy
Use of water boiler / V P S
V, P
V P S
P, YP, V
V / Breaking glasses,
Intoxication
Blocked inflator valve
Burns, cuts, scalds, Food spoilage
Anaphylactic shock
miss pouring, spilling the water
Electrocution / Injury
deflation of the bar
Food Poisoning / illness, injury
refer to the attached list**
scalds
burns, death / 2x2
2x2
2x2
3x2
2x2
3x2 / Plastic glasses to be provided and used.
Bar person to monitor consumption and age of customers. No sale of alcohol to underage persons.
Bar volunteers to check
Food and refreshment prepared in accordance with Food Safety requirements
BBQ- hot surfaces guarded.
Area cordoned off.
Food handlers not to handle money.
Food handlers to wear PPE
Meat to be stored in chilled boxes.
Bread to be covered to protect from insects.
All foods within expiry date.
Foods cannot be guaranteed as free from nut ingredients.
Only authorised volunteers to use the boiler
Boiler to have up to date electrical safety test / 2x1
2x1
2x1
3x1
2x1
3x1 / Ask for ID if required.
Display a sign stating this fact.
Instantly call for the designated First Aider and call for emergency services. Inform RC.
Instruction, follow safety guidance
Instruction, follow safety guidance.
Dry hands.
Welfare
Sanitary facilities
Individual Issues e.g. Disability/
Mobility
Personal illness/injury/
First Aid
Fire / V P S
V P S
V P S
V P S / Slip, fall
Fall, trip, collision
Personal illness / Injury
Injury
various
Burns, smoke inhalation / 2x2
2x2
3x2
3x2 / Village hall toilets used – cleaned and maintained. Disabled toilet available
Disabled access is available across all areas
Ensure safe access to areas to be visited.
Disabled toilet available
Level of First Aid equipment and trained staff provision checked. First Aider (St Johns ambulance service) will assess action required
Village hall fire precautions/arrangements apply.
Provide fire extinguishers to appropriate areas – e.g. BBQ. / 2x1
2x1
3x1
3x1 / To be inspected at regular intervals.
Identify any mobility /access requirements for visitors.
First Aid Post on site
Handouts for fire / emergencies to be given to volunteers
Communications / To cover all arrangements, emergencies two way hand held radio’s to be held by priority marshals.
PA system used to inform all in emergency. / Briefing to all marshals prior to event
RISK ASSESSMENT - ACTION PLAN
ACTION / ACTION BY / TARGET DATE / DATE COMPLETEDSignage.
Barriers/taping off areas.
Briefing to all helpers/marshals
Safety rules/notices issued to Schools.
Informing Rugby Police of request to police event/close road/direct traffic.
St Johns Ambulance contacted to cover first aid.
Fire extinguishers obtained/distributed.
P/A Installation
Electrical system instillation
Pre Fete Committee meeting/brief
Check high risk exhibitors of their own RA / M. Judge
P. Freeman
M. Judge
P. Freeman
M. Judge
P. Freeman
N. Jones
P. Freeman
N.Jones
N. Jones
P. Freeman
N. Jones
N. Jones
R. Collings
R. Collings. / 18/6/16
18/6/16
18/6/16
18/4/16
1/4/16
01/04/2016
TBC
TBC
TBC
TBC / Posted up on fete day
** Anaphylactic shock is primarily an allergic reaction. To identify anaphylactic shock, first look for symptoms of allergy:
- Itching, Red, raised, blotchy skin (hives), wheezing
Anaphylactic shock happens when the victim shows signs of low blood pressure:
- Confusion, Weakness, Pale colour, Unconsciousness
Anaphylaxis or anaphylactic shock often has symptoms of shortness of breath:
- Unable to speak more than one or two words, Sitting straight up or with hands on knees, Gasping for breath, Pursing lips to breathe, Using neck muscles to take breaths