Resident PanelQuarterly Meeting
Time : 10.30am
Tuesday 11th October 2016 / Venue Residents Zone
Present: Apologies:
Jan Harris (In the Chair) Toula Pearson
Mark Gibbons Rose Matthews
Edna Lewis
Christopher Byrne
Clive Jenkins
Lyndon May
In Attendance:
Caroline Morgan
Owner / Action
New starters meeting with the Panel:
Roger Price, Lauren Priday, Dylan Edwards and Emma Bernie met with the Panel
Housekeeping:
CM updated everyone on housekeeping / CM / ALL
Minutes of the Last Meeting:
The minutes were discussed; Lyndon proposed and Mark seconded that the minutes were accurate. All were in agreement.
Matters arising:
There were no matters arising not on the agenda
Election of Officers
Jan explained to Panel members that the post of Treasurer was currently covered by her and CM was covering the role of Secretary. She asked if Panel members would like to nominate another member for either role or offer themselves up but Panel members did not take up the opportunity.
CM asked for nominations for Vice Chair of the Panel; Lyndon nominated and Chris seconded Mark which was unanimously agreed.
CM asked for nominations for the post of Chair. Clive nominated and Edna seconded Jan which was unanimously agreed.
Treasurers Report:
Jan went through the Budget spreadsheet, drawing the Panel’s attention to the headings and how much has been spent this year so far. She said that the Panel’s finances were in a healthy position. Christopher asked the position on the RDAG budget. Jan confirmed the amount in the budget, and how much had been spent so far (which was in the RDAG report). She confirmed that the budgets for each spend heading will continued to be monitored throughout the year. / ALL / ALL
Correspondence:
Jan informed the Panel that she had received an email from Mark, thanking the Panel for the leaving gift that they had kindly given him. He also thanked them for the great work that they do on behalf of residents and wished them all the best for the future.
Jan also told the Panel that they had received an email from Alan Hughes about the new Park Run that was being set up in Newport and how Communities Team were supporting it. The Panel agreed that they were supportive of the project and asked for more detail when it gets started.
CM informed the Panel that she had received an application through Paula Skyrme for a resident that she was working with. The resident wanted to attend an electrical course and asked if the Panel could support him in the cost of it. The amount requested was £725; as the resident had previously received grant funding from the Panel for a previous course they confirmed that in this instance they would offer him £300 towards the cost of the course.
The Panel have received no correspondence again this month requesting gardening funding for the sheltered schemes. Jan suggested that part of the reason was the work that Growing Spaces have been doing at Melin’s sheltered schemes which reduced the need for residents to do the work themselves.
Complaints
There were no complaints received.
Chairs Report (a copy of the report was sent to the Panel beforehand)
The report was accepted and approved by the Panel.
Report from the Board(a copy of the report was sent to the Panel beforehand)
The report was accepted and approved by the Panel.
Youth Forum Update (a copy of the report was sent to the Panel beforehand)
The report was accepted and approved by the Panel
RDAG (Disability Group) update (The Panel was sent a copy of the report beforehand)
The report was accepted and approved by the Panel.
CSG Group update and Voids Action Plan(The Panel was sent a copy of the report beforehand)
The update was accepted and approved by the Panel. The Panel also approved the Voids Action Plan which had been prepared by Melin staff.
Any other Business
  • Residents Panel Invitation Christmas Lunch
The Panel discussed the lunch and agreed that if possible the Glen Yr Afon would be booked for Tuesday 13th December following the monthly Panel meeting. A list of invitees were drawn up including the Chair and Vice Chair of the Board, members of CSG, RDAG, the Youth Forum and Melin staff.
  • Christmas Events
The Panel agreed to give £100 to each sheltered scheme to assist with their Christmas festivities.
CM notified the Panel that Communities Team would be organising events leading up to Christmas for Melin residents which the Panel were invited to support. Panel members agreed to this and asked for an events list as soon as it is drawn up.
  • TPAS
The Panel agreed that the cost of 2 drinks per meal would be paid for out of Panel funds; members had to keep the receipt and bring it in when next claiming their expenses.
  • Invitation to Residents Associations
Following on from earlier meetings it was agreed that the event planned for 25th October would be re arranged in the New Year.
  • Art Competition
Following on from previous minutes the Panel agreed that there would be 3 judging categories:
Up to the age of 5
6-10
11-15
The theme for the artwork will be “My Favourite things”
The prize for each category will be £50 of Love to Shop vouchers. The closing date will be 1st December and entries will be judged at the Panel meeting of 13th December. At the meeting Panel members will decide how the prizes will be distributed before Christmas.
  • Jan mentioned the “Bloomin Good Neighbour” award that was launched a little while ago and suggested that this be publicised once more. She also suggested that Panel members think about ways in which the Panel may recognise and support Melin residents who volunteer and support their neighbours and communities.
Date of nextmeeting:
Tuesday 15th November 2016 / CM
CM
CM
CM
ALL
CM
ALL / 17/10
17/10
13/10
13/10
8/11
17/10
January