NOVEMBER 12, 2014

REGIONAL PASTORAL LIVELIHOODS RESILIENCE PROJECT (P129408)

18 Months Procurement Plan

I.GENERAL

  1. Project information:

Country / Borrower / Republic of Kenya
Project: / Regional Pastoral Livelihoods Resilience Program
Project ID No: / P129408
Project Implementing Agency: / Ministry of Agriculture, Livestock and Fisheries
  1. Bank’s approvalDate of the Procurement Plan 12th November 2014
  2. Date of GPN15th July 2014
  3. Period covered by this revised procurement plan: April 2014 to August 2015
II.GOODS , WORKS AND NON-CONSULTING SERVICES
  1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement:

No. / Procurement Method / Threshold (USD) / Prior/ Post/ Review of all contracts / Comments
ICB
Goods
Works / ≥ 3,000,000
≥ 15,000,000 / Prior
Prior
LIB (Goods) / ≥ 3,000,000
NCB
Goods
Works / < 3,000,000
<15,000,000 / Above 1.0 million
Prior Review
Above 10 million Prior Review
Shopping
Goods
Works / < 100,000
< 200,000 / Post
Post

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  1. PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULE (SUMMARY)
  1. PROCUREMENT OF GOODS

Ref. No. / Contract description / Estimated Cost USD 000's / Procurement method / Review by Bank (prior/Post) / Expected bid opening / Comments
1 / Cameras / 14 / Shopping / Post / 28-Nov-14 / To be procured centrally and distributed in each of 14 the project counties
2 / Fodder tree seedlings and seeds / 14 / Shopping / Post / 28-Nov-14
3 / Animal Feeds and other farm equipment / 42 / Shopping / Post / 29-Nov-14
4 / Drought tolerant Grass Seeds For Multiplication / 37 / Shopping / Post / 6-Jan-14
5 / Fertilizers / 7 / Shopping / Post / 8-Jan-14
6 / Computer hardware including Computer Servers, Printers/scanner/photocopier for office use; Assorted computer software including for GIS, Accounting digital pen, Networking and ICT equipment etc. / 906 / NCB / Prior / 28-Dec 15 / To be procured centrally and distributed in each of 14 the project counties
7 / Farm tools & equipment for use in holding grounds / 142 / NCB / Prior / 30-Jan-14
8 / Reagents for laboratory use / 250 / NCB / Prior / 29-Dec-14 / Olololua, Lorgum, Lokichogio, Todenyang, Ileret, Moyale, Forole, Mandera,Malkamari labs and regional labs:Embakasi, Karatina, Eldoret, Garissa, Nakuru, Mariakani , Witu VILs & Kabete Central Veterinary investigation laboratory.
9 / 4WD passenger cars , Mini bus ,Van and other types, Purchase of Motor cycles / 2053 / ICB / Prior / 10-Jan-15
10 / Hay harvesting equipment (including , balers, briquetting machines etc.) / 1412 / ICB / Prior / 10-Jan-15
11 / Breeding (pure bred ) animals for multiplication centers / 248 / NCB / Prior / 9-Jan-15
12 / Printers/scanner/photocopier for office use / 46 / Shopping / Post / 15-Dec-14 / To be procured centrally and distributed in each of 14 the project counties
13 / Vector and pest control Chemicals and drugs / 14 / Shopping / Post / 17-Jan-15 / To be procured centrally and distributed in each of 14 the project counties
14 / Early warning tools (including GIS and GPS handsets) / 40 / Shopping / Post / 17-Jan-15
15 / Assorted Stationery (printing papers, writing pens, writing pads, printing tonners and Cartridges) / 24 / Shopping / Post / 15-Nov-14
16 / Laboratory equipment / 310 / NCB / Post / 24-Jan-15
17 / Vaccine (CBPP, CCPP, PPR & FMD) / 2,888 / ICB / Prior / 27-Dec-14
18 / Assorted office equipment &furniture ( including office chairs, tables, cupboards, cabinets) / 118 / NCB / Post / 21-Dec-14
19 / Purchase of 2100 printed project manuals / 5 / NCB / Post / 23-Dec-14 / 400 copies each of the ESMF, RPF, SA, IPMF,SIA and PIM manuals.
  1. PROCUREMENT OF CIVIL WORKS

No / Contract Description / Estimated Cost in (000) USD / Procurement Method / Review by Bank / Bid submission & Opening / Location
(Prior/Post)
Renovation and Refurbishment of Project Offices / 420 / NCB / Post / 18-12-2014 / 14 lots for each of the 14 Counties @ USD 30,000 each
Development and rehabilitation of Holding Grounds And Auction Yard / 1107 / NCB / Prior / 29-01-2015 / Separate lots for each of the 14 counties
Renovation of institution livestock sheds (“Bomas”) / 290 / NCB / Post / 30-1-2015 / separate lots for each of the counties of West Pokot, Baringo, Samburu and Marsabit @ USD 30000 each
Rehabilitation of Water Pans and Earth dams / 141 / NCB / Post / 18-2-2015 / Separate lots for each of the 14 and Wajir
Rehabilitation of Bore Holes / 240 / NCB / Post / 12-8-2014 / Separate lots for each of the 14 and Wajir
Rehabilitation of Shallow wells / 90 / Shopping / Post / 30-3-2015 / Separate lots for each of the 14 and Wajir
Construction of storage facilities for conserved hay and fodder / 560 / NCB / Post / 9-3-215 / W/Pokot, Turkana, Garissa, Baringo, Marsabit, Wajir, Laikipia, Samburu, Narok, Kajiado, Mandera and Isiolo

III. SELECTION OF CONSULTANTS

  1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines on Selection and Employment of Consultants:

Selection Method / Prior Review Threshold / Comments
Competitive Methods (Firms)
(QCBS,QBS, FBS, LCS) / ≥ 500,000
Single Source (Firms) / Prior Review all contracts
CQS
ICS / ≥ 200,000
≥ 100,000 / The Threshold for CQS is USD 300,000 as per the guidelines
Single Source (IC) / Prior Review all contracts
  1. CONSULTANCY ASSIGNMENTS

No / Project Description / Estimated Cost in USD(000) / Method of Procurement / Review By Bank Post/Prior / Proposal submission & Opening date / Comments/
Location
Detailed Baseline survey / 230 / CQS / Prior / 15-1-2015 / On going procurement
Study on available range resources / 7 / ICS / Post / 17-2-2015 / W/pokot, Turkana, Garissa, Baringo, Marsabit, Wajir, Mandera and Isiolo
Training on use of GIS software / 6 / ICS / Post / 30-2-2015
Study on pastoral movements / 59 / ICS / Post / 20-3-2015 / W/pokot, Turkana, Garissa, Baringo, Marsabit, Wajir, Mandera and Isiolo
Feasibility studies on water resource facilities / 38 / ICS / Post / 25-3-2015 / W/pokot, Turkana, Garissa, Baringo, Marsabit, Wajir, Mandera and Isiolo
Development of MIS software including for knowledge management / 247 / QCBS / Prior / 9-12-2014 / PCU and CPCU
Design of storage facilities including hay sheds / 9 / ICS / Post / 2-3-2015 / W/Pokot, Turkana, Garissa, Baringo, Marsabit, Wajir, Laikipia, Samburu, Narok, Kajiado, Mandera and Isiolo
Establishment of tree nurseries for seedling production / 38 / ICS / Post / 2-2-2015 / W/pokot, Turkana, Baringo, Marsabit, Wajir, Mandera and Isiolo
Mapping and gap analysis of major cross border Livestock and livestock products / 59 / ICS / Post / 10-2-2015 / W/Pokot, Turkana, Marsabit. Wajir. and Mandera
Survey and registration of holding ground / 59 / ICS / Post / 10-1-2015 / Marsabit, Wajir, Mandera
Design of holding ground and auction yard / 59 / ICS / Post / 15-1-2015 / Marsabit, Wajir, Mandera
Market structure analysis for major trade routes / 59 / ICS / Post / 8-4-2015 / W/Pokot, Turkana, Marsabit. Wajir. and Mandera
Study on existing financial schemes and products / 59 / ICS / Post / 10-4-15 / All the 14 counties
Study on credit demand by pastoralist / 59 / ICS / Post / 30-3-15 / Relevant past studies are obsolete and reports are not accessible yet the information is required.
Development of field school curriculum / 8 / ICS / Post / 2-2-2015
Design of irrigation schemes / 24 / ICS / Post / 11-2-2015 / Isiolo, Wpokot, Garissa, Turkana, Tana River,
Development and review of Project Procurement manual / 5 / SSS / Post / 11-11-2014 / TOR to be cleared by Bank.
Study on early traditional warning system / 49 / ICS / Post / 25-2-2015
Development of M&E system / 176 / CQS / Prior / 30-1-2015
Design and Development of project website / 2 / SSS / Post / 30-11-2015
Design and operationalize knowledge management system / 47 / ICS / Post / 28-12-2014
Recruitment of Project Procurement Officer / 38 / ICS / Prior / 17-09-2014 / Contract period is 1 years renewable subject to satisfactory performance
Recruitment of Project M&E Specialist / 49 / ICS / Prior / 16-09-2014 / Contract period is 1 years renewable subject to satisfactory performance
Recruitment of 2 Project Assistant Financial Accountants for PIU / 60 / ICS / Post / 18-06-2014 / Contract period is 1 year renewable subject to satisfactory performance
Recruitment of Information & Knowledge Management Specialist / 22 / ICS / Post / 18-09-2014 / Contract period is 1one year renewable subject to/ satisfactory performance
Recruitment of Communication and Governance Officer / 22 / ICS / Post / 20-09-2014 / Contract period is 1years renewable subject to satisfactory performance
Recruitment of Human Resource and Logistics Officer / 22 / ICS / Post / 20-09-2014 / Contract period is 1 years renewable subject to satisfactory performance
Recruitment of Environmental and social safeguards Consultant / 132 / ICS / Prior / 25-09-2014 / Contract period is one (1) years
COUNTY POSITIONS
Hiring of Recruitment firm / 500 / QCBS / Prior / 17-05-2014 / Contract period is for an initial 3 months to conduct recruitment of consultants required for project implementation and thereafter as and when need arises.
Recruitment of six County Project Team Leaders in Turkana, Samburu, Marsabit,Laikipia, Tana River, and Lamu / 180 / ICS / Post 2 counties will be subject to prior review / 15-09-2014 / to be deployed in each of the 6 counties ;
Recruitment of 11 County M&E Officers; in Narok, Kajiado, Lamu, Wajir, Isiolo, Marsabit,Baringo, Turkana, Laikipia, Samburu, Kajiado / 325 / ICS / Post
2 counties will be subject to prior review / 16-09-2014 / Contract period is 1 years renewable subject to satisfactory performance, to be deployed 1 per county in project area in
Recruitment of 14 County Project Assistant Financial accountants in Turkana, West Pokot, Garissa, Baringo,Samburu, Laikipia, Isiolo, Marsabit,Wajir, Mandera,Garissa, Tana River, Lamu, Kajiado and Narok. / 280 / ICS / Post (2 counties will be subject to prior review) / 16-09-2014 / Contract period is 1 years renewable subject to satisfactory performance, to be deployed 1 per county in project area
Recruitment of 14 County Project Procurement Assistants in Turkana, West Pokot, Baringo,Samburu, Laikipia, Isiolo, Marsabit,Wajir, Mandera,Garissa, Tana River, Lamu, Kajiado and Narok. / 280 / ICS / Post
2 counties will be subject to prior review / 16-09-2014 / Contract period is 1 years renewable subject to satisfactory performance, to be deployed 1 per county in project area
Recruitment of 14 Project Secretaries / 158 / ICS / Post / 15-10-2014 / to be deployed in each of the counties ; 1 per county
Recruitment of Natural resource management officers for County (14 No) / 508 / ICS / Post / 15-02-2015 / to be deployed in each of the 14 counties ; 1 officers per county; with range management training)
Recruitment of Project Veterinary officers (14 No) / 508 / ICS / Post / 15-02-2015 / to be deployed in each of the 14 counties ; 1 officers per county
Recruitment of 14 Data collectors and analysts from sentinel sites for risk management / 508 / ICS / Post / 15-02-2015 / to be deployed in each of the 14 counties ; 1 officers per county with Disaster management training

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