Receive and Welcome Visitors to the Office and Direct Them Accordingly

Receive and Welcome Visitors to the Office and Direct Them Accordingly


AdminIntern – Kenya Country office
TEAM/PROGRAMME:Signature Programme / LOCATION: Bungoma
GRADE: Internship / POST TYPE: National
Child Safeguarding:
Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role:
SCI Kenya is in the process of implementing a signature maternal and newborn health (UNH) that is expected to significantly contribute to achievement of Kenya’s MDG 4 and 5 targets. The programmatic model will actualize continuum of care approach mixed with an integrated package of quick wins, a minimum community health care package and a strengthened health system approach to maternal and newborn health programming across Save the Children’s Theory of Change. Save the Children will work with the government of Kenya both national County communities to address the maternal and neonatal health challenges in the country in a way that would deliver significant impacts for Children and Women by the end of the 5 year period.
Scope of the role;
To support in the administration function office the office and ensure delivery of quality administrative support services to Bungoma area office.
Dimensions:
Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. We employ nearly 300 staff and will have an operating annual budget in 2015 of approximately US$20-25 million.
Staff reporting directly to this post: None
KEY AREAS OF ACCOUNTABILITY:
  • Receive and welcome visitors to the office and direct them accordingly
  • Support in organising for meetings, trainings and workshops
  • Receiving, sorting and distributing incoming and mails to the respective staff members
  • Making photocopies, scanning documents
  • Ensure proper filing of documents.
  • Maintain an adequate level of stock for office supplies
  • Maintaining up to update stock records for office supplies
  • Undertake any other duties assigned
  • Organize travel arrangements for staff

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE
  • A first degree in business administration/equivalent
  • Minimum 2 year’s experience in a similar role
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Ability to manage multiple requests and to liaise with several different departments.
  • Assertive and pro-active, with the ability to work on own initiative with little supervision.
  • Ability to cope with varying workloads and interruptions and to organize activities to provide efficient services
  • Comply with the requirements of Save the Children’s Child Safeguarding Policy and other Global Policies
  • Fluent in English and Swahili
Commitment to Save the Children Values
Competencies:
 Good organizational, planning and interpersonal skills
 Ability to manage workload and prioritize activities
 Excellent written and verbal communication skills
Ability to solve problems
Date of issue: 21/8/2015 Author:Lucy Ntongai

How to Apply

Please send your application by email to:

Please indicate “Admin Intern-Bungoma” as the subject heading

Application deadline: …….. 2015

Any canvassing will lead to automatic disqualification.

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