PCC Meeting Call Notes

January 7, 2013

IH/PCC Chapter Engagement Update– Karen S, Carol

  • Carol has created a confidential PPT of information about member engagement at a local level.
  • This will be a long-term project going into next year.
  • Would like to eventually do qualitative research of chapters that have a history of engagement with IH.

Next Steps (Karen, Megan)

  • Karen to send the slide deck out to the PCC by January 18.
  • Megan to schedule a February conference call to discuss the slide deck by January 31.

Membership Team– Amy, Katherine, Kim, Colleen, Tim

Chapter Health Update

  • Northeast Wisconsin is now a developing chapter and sending 2 people to the Regional Retreats.
  • Stacy attended a New Orleans Chapter meeting to provide strategic planning facilitation.

Intervention Chapters

  • These chapters all have one thing in common – a lack of leadership and sustainability. It has been difficult for the PCC develop these chapters inthese particular areas.
  • These few chapters require a big investment of PCC and IH time. Should the PCC’s role continue on the same path? And what stance does want to take on these chapters? The engagement research provide us with more informed answers to these questions.
  • Specific chapter updates:
  • Louisville and Central Illinois has been given much additional support for 2 years, but they are still not a stainable chapter. Kevin has made a recommendation, and they havebeen informed ofspecific requirementswith hard deadlines they must complete to avoid closure.
  • Louisville has been given much additional support for over a year. They need to be informed of specific requirements with hard deadlines they must complete to avoid closure. Pat is working on a recommendation.
  • We have offered to help South Florida with strategic planning many times, but received no response. Amy is working on a recommendation.
  • Guam has struggled to build their membership and meet standards. Colleen has made a recommendation. With only 14 members, they are close to closure and additional support won’t be given.
  • Colleen has made a recommendation. We haven’t engaged in the full intervention process with Dayton yet, so they need to be given more notice and mentorship before closure.

Next Step (Megan, Kevin, Amy, Pat, Colleen)

  • Meganand Kevin to track Central Illinois progress against their hard requirements/deadlines and begin the closure process if these are not met.
  • Amy and Pat to send recommendations for South Florida and Louisville respectively to PCC by January 18.
  • Megan to reach out to Guam with hard requirements/deadlines to avoid closure by January 31.
  • Megan and Colleen to develop support offer for Dayton and reach out with hard requirements/deadlines to avoid closure by February 8.

LS13 Update/Discussion– Karen A, Brian

  • Presenters prep will not only involve creating PPT but also identifying spotlight chapters for some sessions.
  • Presentation timetable:
  • Assignments given week of February 21
  • First call week of March 18
  • First draft of presentation due April 1
  • Second call week of April 8
  • Final presentation due April 15
  • Katherine will coordinate the CEA Presentations portion of the program.
  • Megan will coordinate the Round(LOUD)tables portion of the program.
  • Both IH staff and a chapter leader will take photos this year to cover both perspectives.
  • Have secured about half-a-dozen sponsors so far. Probably won’t have many booths – most sponsors are not interested in this. Would like to find a sponsor for embroidered hats for all attendees and for jackets for the presenting team.
  • PCC can choose to stay Sunday night to unwind together, but hotel and food expenses are out-of-pocket.

Next Steps (All)

  • PCC to let Karen A know if they know any potential sponsors for promo products by January 31.
  • PCC to let Karen A know if you are interested in helping with pre-conference speakers or keynote by March 18.

Regional Retreats Update – Tim, Katherine

  • 56 chapters have confirmed they are attending Regional Retreats – 2 more than actually attending last year. There are 13 who we are unsure of. Megan is tracking this and reaching out to those who we’re unsure about.
  • All grant recipients have confirmed they are attending the Retreat.
  • The Southeast Region is the only Retreatthat might have fairly low on attendance numbers.
  • PCC Reps need to make sure that their Regional Retreat either haswi-fi available for Prezi or bring a downloaded version with them.

Next Steps (Megan, Tim)

  • Megan to send PCC Membership Team chapter attendance tracking list by Jan 8.
  • Tim to send PCC reps downloaded version of Networking 101 Prezi by Jan 9.

Special Projects

BIB Survey - Amy

  • Had a good response rate over a good cross-section of leaders.
  • 80+ percent are using BIB, and many said they want to start using it more.
  • Received some great suggestions for new content.
  • They want a hard copy and more of them.
  • Wanted more alignment with CEA, which we are delivering on in the 2012-13 Entry Form.

Next Steps (Brian, Megan)

  • Brian to send printing cost assessment to Leadership Team and Megan by Jan 15.
  • Megan will send flipbook cost and timeframe to Leadership Team by Jan 17.

BIB Tool Audit on CR Update - Katherine

  • Katherine and Jennifer are finalizing a plan proposal to take this to the next step using national volunteers.
  • Can probably announce this and other special projects a LS13, but we won’t be ready to have a session on it yet. Could do a Webcast or Call on this once it is done.

Next Steps (Katherine)

  • Katherine to send out a doodle poll for a 1-hour January conference call by Jan 11.

SIG Tutorial - Amy

  • Tom Dennis has a proposal and has been reaching out to chapters for input, but he hasn’t received as much feedback as he would like.
  • Not sure what this will look like yet, but it will most likely bea roadmap document on CR that can roll up under the BIB Tools Audit.

Next Steps (Amy)

  • Amy to share deliverable from Tom with PCC by April 1.

Awards in a Box – Karen S

  • Jennifer Beach of Atlanta has successfully recruited 2 national volunteers from the Lincoln and the British Columbia Chapter. She is still trying to recruit someone from Cincinnati and Houston.
  • Not sure what this will look like yet, but it will most likely be a roadmap document on CR that can roll up under the BIB Tools Audit.

Next Steps (Karen S)

  • Karen a share deliverable from Jennifer with PCC by April 24.

Social Media Plan – Karen A

  • Karen is working through this with her team at Capstratthis month.
  • It would be helpful to have more input from the Membership Team on how they believe social media can best help chapters.

Next Steps (Karen A, Membership Team)

  • Karen’s Capstratteam to connect with the Membership Team by Februarys 28.

PCM Boot Camp - Carol

  • AMA-IH is currently working with an outside provider to create curriculum for this. The finished product is probably 6-9 months out.
  • Currently planning to facilitate this similar to other Boot Camps, but we’re open to alternatives that may be more useful to the chapters.

Next Step (Carol)

  • Carol to share update with the PCC at the summer meeting.

VOY Update –Lori

  • No nominations have been yet, but this is typical.
  • The lead article in the Jan 8 e-newsletter is about this and there is a slide at Regional Retreats. Regional Retreats garnered several of our nominations last year.

Next Step (Membership Team)

  • Membership team to promote to chapters by Jan 15.

PCC Announcement – Lori

  • 2013-14 Line-up:
  • President – Lori Janson
  • President-Elect – Karen Albritton
  • Immediate Past President – Karen Stone
  • Regional Retreats Chair – Brian Woods
  • Leadership Summit Co-Chairs – Colleen Chappell and Kim Verros
  • Membership Team Chair – Katherine Brockman
  • Membership Team Members – 3 TBD

Next Step (Membership Team)

  • PCC to observe potential PCC members closely while at LS13.

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