Pakistan Telecommunication Company Limited

Tender No. RFQ/Networks-Ops LHR/Frame Contract/01/2015-2016

Bid Document/Request for Proposal

For

Unit Rate for Repair & Maintenance of Transformers of Different Capacities in N/W Ops Region Lahore

Tender Notice

Tender No.RFQ/N-OPS/Lhr/Frame Contract/01/2015-2016

Unit Rate for Repair & Maintenance of Transformers of Different Capacities in Nw Ops Region Lahore

  1. Sealed bids are required from contractors of repute to sign unit rate based Frame Contract for Repair and Maintenance of Transformers having different capacities in Technical Region Lahore for Year 2015-2016 in accordance with PTCL requirements. The tender documents are available in the office of the SE Coordination Network Ops, Lahore and can be obtained on payment of Rs.500/- (non-refundable).
  2. Bids with Bid Security of PKR 10,000/- in shape of Pay Order/Demand Draft/Bank Guarantee shall be submitted to office of SE Coordination Ops, Lahore as per instructions to the bidders contained in the Bid Documents by 1100 hours on 15-05-2015. Bid security of the un-successful bidders shall be returned and released after completion of the Tender.
  3. Bid received after the above deadline shall not be accepted.
  4. PTCL reserves the right to reject any or all bids and to annul the bidding process at any time, without thereby incurring any liability to the affected bidder(s) or any obligations to inform the affected bidders(s) of the grounds for PTCL action.
  5. Bidder must mention their Vendor Registration code on quotation. In case vendor is not registered, then registration must be done before the issuance of Letter of Intent (LOI). Vendor Registration form can be downloaded from PTCL website ww.ptcl.com.pk/Media.
  6. All correspondence on the subject may be addressed to the undersigned.

(SE Coordination Network Ops Lahore)

CTH Building,

T-3 Floor,1Mcleod Road, Lahore

Tel:+92-42-37321929

E-mail:

Pakistan Telecommunication Company Limited

General Instructions to Bidders

  1. Scope of Work

Transformer Units

  • The contractor shall execute the entire works as per attached BOQ and shall hand-over the system ready for service with all allied works completed in all respects according to the PTCL/ International functional and technical specifications.
  • Vendor shall arrange Testing of the Transformer (In case of Overhauling & Major Repair) from LESCO.
  • Vendor shall be responsible to provide 2-Years warranty of the Transformer subsequent to Major Overhaul & Repair of Transformer.
  • In case of rental transformer, Payment for the rental charges will be made on per day rental basis or up to maximum of 7 days(whichever is lowest).
  1. Submission of Tender

Bidders must submit the detailed proposal in accordance with above “Scope of Work” clause. Tenders shall only be submitted on the Form of Tender which shall comprise the following documents:

2.1.Volume-I Commercial Proposal

2.1.1The Commercial Proposal of the bid shall comprise the following documents.

a)Bid Form

The Bidder shall complete the Bid Form furnished in the Bidding Document.

b)Bid Security

The bidders shall furnish Bid Security Rs.10,000/- in shape of DD/Pay Order/Bank Guarantee in the name of PTCL accordance with respective Clauses of this RFP. Bid security of the un-successful shall be released upon completion of tender process.

c)Commercial Compliance Sheet

The bidder shall complete the Commercial Compliance Sheet furnished in the Bid Documents strictly in accordance with the instructions given in the RFQ.

2.2. Volume-II Technical Proposal

2.2.1The Technical Proposal shall comprise the following documents as well:

a)Sign all the Pages of Un-priced BOQ.

b)Compliance with all clauses of the tender document;

c)Details of Past Experience of Similar expertise as follows:

d)Company’s Profile and Technical expertise as follows:

  • Company history, background
  • Contact Details
  • Locality of workshop
  • Documents of affiliation with LESCO or other power companies (if any) for carrying out similar tasks and arranging settlements

2.3.Format & Signing of Bid

2.3.1The bidder shall prepare on e Technical Bid and one Commercial bid. All pages submitted by bidders in each bid must be clearly signed and stamped by contractor. If the Bidder failed to submit or not provide any of the Bids it will be treated as non-responsive and will be rejected.

2.4Modification and Withdrawal

2.4.1The Bidder may modify or withdraw its bid after the bids’ submission, provided that written notice of the modification or with drawls is received by PTCL prior to the deadline prescribed for submission of bids.

2.4.2The bidder shall not modify this tender document subsequent to the deadline for submission of bids.

  1. Acceptance or Rejection of Tenders

PTCL reserves the right to accept or reject any or all bids and to annul the bidding process at any time prior to award of contract without thereby incurring any liability to the affected bidders(s) or any obligation to inform the affected Bidder(s) of the grounds for PTCL action.

  1. Interpretation of Tender Documents and Addenda

At any time prior to the deadline for submission of bids, PTCL may, for any reason, whether on its own initiative or in response to a clarification requested by a prospective Bidder, modify the provisions of Bidding Documents by circulation of formal letter of amendment.

  1. Contract Price

The contract prices of all item rates shall be firm and final and shall remain valid for one year from the signing of the contract by both parties. No variation whatsoever shall be acceptable to PTCL. PTCL may also extend the timelines of the contract with the occurrence of the bidders.

  1. License and Registration

a)Vendor registration is mandatory for all the vendors interested to supply material/services to PTCL.

b)It is essential to mention the Vendor Registration Code (VR Code) on Quotation/Bids submitted.

c)UN-registered vendors are not eligible to apply.

"Frame Contract for Repair & Maintenance of Transformer in Network Operations Region Lhr"

(RFQ/NW-OPSLHR/Frame Contract/01/2015-16)

Sr. # / Item Description / Unit / 15 KVA / 18 KVA / 25 KVA / 50 KVA / 100 KVA / 200 KVA / 300 KVA / 400 KVA / 500 KVA / 630 KVA / 750 KVA
1 / Dismantling/ Re-installationof Transformer with disconnecting/ reconnecting of HT/LT cables before & after Repair / Job
2 / Loading/ Unloading of Transformer by Cranefor repair that include transportation & Carriage from site to vendor Workshop and return back / Job
3 / Rental Charges for Transformer including Loading/Unloading & commissioning
(Max 7 days, after which at the cost of vendor) / Per Day
4 / Replacement/ Rewinding of PAD mounted Transformer HT-Windings / Each
5 / Replacement/ Rewinding of the POLE mounted Transformer HT-Windings / Each
6 / Replacement/ Rewinding of PAD mounted Transformer LT-Windings / Each
7 / Replacement/ Rewinding of the POLE mounted Transformer LT-Windings / Each
8 / Repair/ rectification of HT winding Break with HT connector / Per Job
9 / Repair/ rectification of LT winding Break with LT connector / Per Job
10 / Replacement of HT bushes / Per Bush
11 / Replacement of LT bushes / Per Bush
12 / Replacement of oil seal (HT+LT bushes) / Per Seal
13 / Anti-bird Protection Insulation (Top up transformer) / Job
14 / HT Cable of 120 mm, Single Core / Per meter
15 / HT Cable of 120 mm, Three Core / Per meter
16 / LT connectors / Per Set
17 / HT connectors / Per Set
18 / Termination kits (Raychem) for HT cable with stands (indoor) / Job
19 / Termination kits (Raychem) for HT cable with stands (Outdoor) / Job
20 / Repair of HT panels / Job
21 / Repair of LT panels / Job
22 / New/Replacement of Oil Gauge / Job
23 / Repair of Oil Gauge / Job
24 / Complete Single D-fuse set 11KV (FICO) Double insulator / Per Set
25 / D-fuse Rod Link / Each
26 / Provision of New CTs for (Metering and Protection) in case of Load increase / Each
27 / Replacement of Faulty Energy Meter along with CT box / Per Job
28 / Fixing of Security Bondsafter due process. / per bond
29 / Silica gel new / Per Kg
30 / Filling of Transformer Oil New class I (Dehydrated), / Per Liter
31 / Paint of Transformer Body / Job
32 / Dehydration of Oil / Per Liter
33 / Oven the Transformer Machine/ Windings at the spot / Per Job
34 / Oven the Transformer Machine/ Windings at the workshop / Per Job
35 / Jain Gas Kit / Per Job
36 / VCB, HT Panel of PEL/FICO of 630 Amp Protection/ Metering for Billing Check / Per Job
37 / Repair of VCB, HT Panel of PEL/FICO of 630 Amp Protection/Metering for Billing Check / Per Job
38 / OCB, HT Panel of PEL/FICO of 630 Amp Protection/ Metering for Billing Check / Per Job
39 / Repair of OCB, HT Panel of PEL/FICO of 630 Amp Protection/Metering for Billing Check / Per Job
40 / VCB/ OCB, HT Panel of 630 Amp Protection testing against Over current+Earth fault). / Job
41 / Providing and Fixing P.F improvement Plant / Each
42 / Repair/ Maintenance of P.F improvement Plant / Per Job
43 / Provision of Transformer Trolley/Cart for making Portable Transformer including fixing of transformer / Each
44 / Supply of Tyres for Transformer Trolley/Cart / Each
45 / Repair of mechanical excel of Transformer's Trolley/Cart / Job
46 / Transformer Earthing / Per ft
47 / Installationof coated earth rod. / Per ft
48 / Repair of existing PAD/ platform of transformer with dismantling. / per Sqft.
49 / Repair of existing PAD/ platform of transformer without dismantling. / per Sqft.
50 / Enhancement of Sanctioned Load with upgradation of Transformer Capacity / Per Job