Office of the Superitending Engineer (Materials), Central Stores, Uttaranchal Jal Sansthan

1

ATTACHMENT OF TENDER ENQUIRY

Letter No. 1504/Sansodit Nivida Suchna/12-13Date: 21.02.13

Letter No. 1480/ Nivida Suchna/12-13 Date: 18.02.13

Index-Page No. 2 to 4

Details of Contents-Page No. 5 to 35

UTTARAKHAND JAL SANSTHAN

ORIGINAL

Tender Document

With

General Guidelines and Instructions

OFFICE OF THE EXECUTIVE ENGINEER, CENTRAL STORE,

UTTARAKHAND JAL SANSTHAN, JAL BHAWAN, 'B' BLOCK,

NEHRU COLONY, DEHRADUN-248001

TURNKEY TENDER DOCUMENT

1.Description: Tender Document forSITC of Horizontal Foot Mounted Centrifugal RawWater Pump, Mather & Platt make, Model – 100/150 IGME MK1having discharge 2200 LPM, head 125 Meters, speed 1500 RPM, with suitable rating TEFC induction motor, coupling, coupling guard, valves, gauges,cable, base frame etc. for replacement including related works on turnkey basis at Intake Well ofKoteshwar-SilkakhalPumping Water Supply Scheme, Devprayag Division, District Tehri Garhwal (Uttarakhand).

2.Qty/Unit:02 Set.

3.Estimated cost:Rs, 31.89 Lacs.

4.Earnest Money:Rs. 64,000.00

(in the shape of FDR/CDR//NSC/BG)

5.Cost of Tender Document:Rs. 300.00 + 41.00

6.Last Date of Sale/Downloading of Tender:16.03.2013

7.Date of Opening of Technical Bid:18.03.2013, 4:00 p.m.

8.Completion Period:02 Months

Tender document issued to :

M/s......

......

Dated:

Executive Engineer

Note: - 1. Tender document can be purchased on cash payment mentioned above, from office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun.

2. If, the tender document is required by post in India, cost of tender document mentioned above and additional sum of `100/- (` One Hundred Only), postal charges, in the shape of demand draft issued by Nationalized Bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun shall be enclosed with the request. Uttarakhand Jal Sansthan will not be responsible for postal delay.

3.This tender document (in original) issued by the Executive Engineer, Central Store, Dehradun duly filled in and signed by tenderer should be submitted with earnest money in due date and time positively, in the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun with the technical bid otherwise opening of the commercial bid shall not be considered.

4. Downloaded tender document from website , duly filled in and signed by tenderer should be submitted along with cost of tender document mentioned above has to be enclosed with the tender document at the time of submission, in the form of demand draft issued by nationalized bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun and with earnest money in due date and time positively, in the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun with the technical bid otherwise opening of the commercial bid shall not be considered.

5. Cost of tender document is not refundable and tender is not transferrable.

CONTENTS

Definitions

Deposit

Security Clause

Encash of a Bank Guarantee

Mode of Submitting Tender

Submission of Documents

Signing of Tender

Important Notes

Vague Offer

Import License

Period for which Offer shall be Valid

Expiry of Validity of Documents

Validity

PAN

Papers Relating to Sales/Trade Tax

Cancellation of Tender

Withdraw of Tender

Rejection of Defective Material

Materials

Date of Completion ofWork

Rates

Price Variation

Mode of Transportation

Insurance

Octroi Charges

Bank Charges

Completion Period

Force Majeure

Orders

Cancellation of Order

Transfer of Agreement

Payment

Arbitration Clause

Applicable Law

Specification General

Marking

Third Party Inspection

Warranty/Guarantee

Address of the Tenderer firm

Declaration Part-I

Declaration Part-II

Memorandum

Form of Experience

Performa for B.G. Bond

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TERMS & CONDITIONS FOR TENDERERS

For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two bid system i.e. Technical BidCommercial Bid for execution of work detailed below.

1. Only pump manufacturer or agency authorised by pump manufacturer are allowed to take part in the tender. No joint ventures or dealers are allowed.In case tender submitted by authorised agency, an authorization letter, not older than one month,shall be submitted along with tender. Without authorization letter, the tender will not be issued/considered by the department in any case. Preference will be given to the pump manufacturers.

1. The tenderer should visit the site of work before submitting the tender in order to familiarize with the scope of work & site conditions.

1. The tender should be submitted on the basis of two bid system, subscribed envelope 'A' "Technical Bid" and envelope 'B' "Commercial Bid" and envelope ‘C’ “Earnest Money”, all these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of Opening and Name of Work” with all relevant documents, certificates duly certified and attached firmly with the tender document, duly sealed.

1. The last date for the submission of the “Tender"18.03.13, in the official Tender document (in original) issued by the Executive Engineer, Central Store, Dehradun or downloaded through website shall be duly filled in and signed by a duly authorized person and to be submitted to the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun. The cost of downloaded tender document to be paid in the form of demand draft issued from nationalized bank payable at Dehradun in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun at the time of submission shall be attached with the tender document.

1. The tenders without earnest money and concurrence to deposit security amount in the event of acceptance will not be entertained.

1. Earnest money in the following forms should invariably be put in a separate envelope along with separate envelopes of technical bid and commercial bid. All these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of opening and Name of Work”.It should be valid for 06 months from the date of opening of the tender. A photocopy of EMD can be retained by the tenderer for claiming the refund of the EMD after the entire procedure is completed. EMD of Rs. 64,000.00 in the form of F.D.R/ C.D.R/ N.S.C/B.G., issued from any Nationalised/ Scheduled Bank/ Post Office in India, duly pledged in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun shall be attached.

1. The tenderer shall ensure that the tender is positively received in the office of the Executive Engineer, Central Store, Dehradun before or on the date and upto the time of receipt or tenders as per schedule given in the tender notice. However, if any tender is received by post upto the scheduled date and time of opening of tender, the same shall also be considered. Uttarakhand Jal Sansthan will not be responsible for late receipt of tender in the office of Executive Engineer, Central Store, Dehradun on account of postal delay etc. and such tender(s) shall not be entertained. Document what-so-ever submitted after the schedule time of receipt of tender on the date of opening of the tender shall not be considered. All papers must invariably be submitted with the tender.

1. The firm whose offer is accepted shall have to deposit security of 10% of the total cost of work, in the shape of FDR/CDR/NSC/Bank Guarantee Bond issued from any Nationalized/Scheduled Bank in India. The Bank Guarantee Bond should be on non-judicial stamp paper of Rs. 100.00 and it should be valid for 12 months within 15 days of receipt of rate acceptance, failing which earnest money will be forfeited.

1. Tenderers must note it carefully that the such forms, DeclarationPart-I, DeclarationPart-II, Memorandums, Form of experience, Schedule 'G' etc. attached with this tender document must invariably be filled up completely and duly signed by a person(s) authorized to do so. Other blank spaces, meant to be filled by tenderers, must also be filled up otherwise the offer will be treated incomplete and will be liable for rejection.

1. The tender document should be signed only by a person to whom the power is delegated by the competent authority and who is authorized in the name and on behalf of company/ firm to do so and become a party.

1. In case, the date of opening of tender is declared a public holiday, the tenders shall be opened on the next working day. If the last date for the sale of tenders is declared a public holiday, the tenders would be sold up to the next working day and the tenders would then be opened on the next working day thereto.

1. The tender document should be clear and without over-writing or corrections but in case if corrections are necessary they must be made by drawing a line over the wrong entry and writing the correct rate and the correction must be initialed by the tenderer. Rates shall be given clearly in figure as well as in words.

1. Rates shall be quoted in prescribed tender documents purchased from the department or downloaded from the website by the manufacturer or their authorized representative. If rate quoted in any other paper or a letter pad shall be in the format of schedule 'G' as per tender document.

1. Stamp duty will be borne by the tenderer according to Govt. rules and regulations.

1. Sales/Trade tax shall be payable as per Govt. rules and Form-‘16’ shall be issued by the department on written request of the manufacturer or their authorized representative.

1. The envelope "A" Technical Bid shall be first opened and if it is found in order as per terms and conditions of the tender document, then the envelope 'B' containing the bids shall be opened and rates announced otherwise the bid will be rejected.

1. The entire work shall be carried out on turnkey basis, which included supply, carting, installation, testing & commissioning of all equipments incorporated in the scope of work.

1. The work shall be evaluated on the basis of the total tendered cost and not on the basis of individual items of the tender.

1. Payment will be made as per Clause-32 of the tender document, page no. 27.

1. Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun reserves the right to reject all or any offer without assigning any reasons.

1. No price variation clause shall be accepted.

1. Make of each and every item of supply should be classified in the tender.

1. All the supplies shall be strictly as per IS specification.

1. Test Certificate/Warranty Certificate of each and every item shall be submitted along with the bill at the time of payment.

1. The complete responsibility of safe cartage of material up-to the pumping station shall rest with the firm executing the work.

1. Any Agency in general, can not obtain this particular turnkey basis tender without the written permission of manufacturer.

1. Any Disputes are subjected to Dehradun Jurisdiction.

1. The pumps may be tested for their performance at the specified duty parameters, at the works of the manufacturer prior to their dispatch, by the authorisedofficer of Uttarakhand Jal Sansthan.

1. Penalty Clause:If the tenderer fails to complete the work within stipulated time for reasons beyond his control or unforeseen reasons considered just by the department then extension of time can be allowed by the department. However if extension of time is not allowed by the department, penalty for delay in installation, testing and commissioningof all the equipments/materials, the department reserves the right to imposea penalty @ 0.5% per week of the total value of work, subjected to a maximum of 10% of the total value of workand also to get the balance work completed at the cost of tenderer.

1. Defect Liabilities: All equipments such as pumps, motors, coupling, coupling guard, gauges,valves, cables, base frame etc. shall be warranted against any manufacturing defect, bad workmanship or faulty design, for a period of one year from the date of commencing and testing. In case of any manufacturing defect arises during this period, equipment shall be replaced by the manufacturer/tenderer free of cost at the ultimate destination. In case of defects arising out of normal wear and tear the same shall be rectified/repaired by the manufacturer/tenderer free of cost.

1. The tenderer shall ensure that all the items to be incorporated in the work shall write the name of manufacturer in Schedule 'G’ for every item rate quoted by tenderer.

1. Conditional/Telegraphic/ Telephonic/Fax/E-mail offer shall not be entertained.

Signature and Seal of the Tenderer