Northfield Park District

Northfield Park District

NORTHFIELD PARK DISTRICT

REGULAR BOARD MEETING

MONDAY, NOVEMBER 18, 2013

NORTHFIELD COMMUNITY CENTER
BOARD ROOM6:30 P.M.

President Trimble called the meeting to order at 6:30 p.m. and a roll call was taken.

Present: Commissioners –Trimble, Coyle, Spaan, O’Grady,Head, Zaban, Bickford

Also present staff member: Alexoff, Sweeney, Guillen, Byron

Absent: Commissioners –Treasurer Morrell

APPROVAL/ADDITIONS TO AGENDA

None

AUDIENCE COMMENTS

Ron Amen, auditor and Joan Hoholik, school board representative

CORRESPONDENCE

Village of Northbrook-Wal-Mart has chosen not to proceed with the plans to open a store in Northbrook.

DIRECTOR’S REPORT

Ron Amen, from Lauterbach & Amen gave a brief summary of the audit report for 2012-2013.

  • He commended the staff for being prepared and cooperating with the auditors during field work.
  • He reported that the agency ended the year financially strong
  • In preparing the audit, internal controls were tested
  • Unit components will be analyzed next year to determine whether some of the partner agencies i.e. KWBA, AYSO fall under this category or not; the determination will be based on their dependency on our agency.
  • In 2015 the IMRF pension unfunded liability will be reported on the Balance Sheet

Ron left at 6:50p.m.

  1. Year ending June 30, 2013 Audit Report

Commissioner Spaan made a motion to approve the 2012-2013 Audit Report. The motion was seconded by Commissioner Trimble.A roll vote call was taken

Voting Aye: Commissioners: Trimble, Coyle, Spaan, O’Grady, Head, Zaban, Bickford

Voting Nay: Commissioners: None

Absent: Commissioners: None

Abstain: Commissioners: None

Motion passed.

  1. 2013 Tax Levy Ordinance 11-18-13-01

Commissioner Head made a motion to approve the 2013 Tax Levy Ordinance 11-18-13-01 as presented. Commissioner Zaban seconded the motion. A roll vote call was taken

Voting Aye: Commissioners: Trimble, Coyle, Spaan, O’Grady, Head, Zaban, Bickford

Voting Nay: Commissioners: None

Absent: Commissioners: None

Abstain: Commissioners: None

Motion passed.

  1. Finance Meeting Update

The finance committee reported ontheir meeting, which was held prior to tonight’s board meeting.

The committee believed that the District should look at a 10 year loan.

After discussing the long range financial plan there was no real conclusion other than to look into the revenue side.

Fundraising was also discussed and the suggested project title was “Fitness Center Renovation and Community Center Expansion” .

The board asked staff to bring back more information to the December board meeting on the following topics:

  1. What additional revenue could the expansion generate
  2. Research 10 year rates and terms from various banks
  3. Invite the Architects who have provided the pro-bono drawings to discuss the plan.
  1. Informational Items
  • The next board meeting is on December 9, 2013
  • School Board Meeting – Staff and Commissioners met with School District 29 staff and board member. The following topics were discussed:

Before and After Care Programs

Middlefork Gymnasium Usage

School District 29-Summer Educational Program

The next meeting is scheduled for November 20th.

  • Foundation-The NPF is looking to restructure its membership. Some current members want to stay on. Board will identify new possible members. The caucus might be helpful in identifying people who are voices of the community and good leaders.

CONSENT AGENDA

a.Approval of Board Meeting Minutes 10/28/13

b.Approval of Cash Expenditures for month of October 2013

Commissioner Bickford madea motion to approve the Consent Agenda. CommissionerO’Grady seconded the motion. A roll call vote was taken.

Voting Aye: Commissioners: Trimble, Coyle, Spaan, O’Grady, Head, Zaban, Bickford

Voting Nay: Commissioners: None

Absent: Commissioners: None

Abstain: Commissioners: None

Motion passed.

AGENCY REPORTS

  1. Finance
  1. Recreation, Park Grounds and Facilities
  • The winter brochure has been mailed.
  • Winter Fest is coming up. We are still looking for sponsors. New this year is raffle entry with food or cash donation.
  • Before School Care numbers remain low.
  • 3v3 soccer tournament for 2014 was approved by New Trier High School

ADJOURNMENT

Commissioner Coyle made a motion to adjourn the meeting at7:43p.m. Commissioner Bickford seconded the motion. A roll call vote was taken.

Voting Aye: Commissioners: Trimble, Coyle, Spaan, O’Grady, Head, Zaban, Bickford

Voting Nay: Commissioners: None

Absent: Commissioners: None

Abstain: Commissioners: None

Motion passed.

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