Minutes of the Meeting of Hound Parish Council Held on 5 November 2007 at Hound Parish Hall

Minutes of the Meeting of Hound Parish Council held on 5 November 2007 at Hound Parish Hall

Present: Cllr Mrs Queen in the Chair, Cllrs Airey, Cllr Mrs Crotty, Cllr Jackson, Cllr James, Cllr McNulty, Cllr Palframan, and Cllr West.

Also present Mrs Jackie Cunningham, Deputy Parish Clerk, Cllr Pepper and Cllr Cross.

PUBLIC QUESTION TIME

There were no public questions.

Cllr Pepper stated that he had sent a formal objection to the Post Office closures and urged fellow Councillors to do the same.

Cllr Pepper informed Council that he had attended a Road Safety meeting that morning and asked if a poster could be displayed in the Parish Office for the Driving retest scheme for older drivers.

RECEIVE BOROUGH COUNCILLOR’S WRITTEN REPORT

Cllr Airey-

An additional LAC meeting is to be held on Tuesday 27 November 2007 at Hamble Primary School at 18.00. There will only be one agenda item- Hamble Village parking.

Officers have been asked to set up a further LAC meeting to enable a wider residential input into consultation by HCC on gravel extraction. Date; time and location are to be confirmed.

Hampshire Minerals Plan - Reg. 26 Consultation.

HCC letters of neighbour notification have been sent out, they were sent to all address points within 100m(rural) or 50m (urban) locations. This is inline with HCC’s Statement of Community Involvement. Hamble Airfield and Pickwell Farm sites were both classed as rural. This resulted in 120 Pickwell Farm and 217 Hamble Airfield neighbour notifications. Adverts have also been placed in 13 local newspapers and ‘Hampshire Now’ magazine.

Netley Library was not included on the list of libraries holding consultation documents. Following Cllr Airey’s intervention, it does now hold copies.

It was suggested to HCC that they should directly mail all residents & businesses within the BHH LAC area, HCC have decided not to do this because of cost (£32,000) and the precedent it would set for other areas.

Night Bus Changes

From Friday (09.11.07) the service is to have a changed route and number. Times will also change. The service continues to operate on Friday and Saturday nights. The flat fare remains £3 and the operator continues to be First. The new service number will be N16 to reflect the route change making it closer to that of the daytime 16.

A new start point will be ‘The Edge’ club near (Jury’s Inn Hotel) timed at 00.11, 01.11, 02.11 & 03.11. The route then takes in the usual night spots- Yates, Leisure World etc and will serve Weston Lane and Weston Estate before, Netley, Ingleside and Hamble. This also gives a slightly quicker and more direct trip back to Netley.

Butlocks Heath PO Closure Plan

There are four Post Offices in the EBC area under threat. Official letters of objection are being coordinated by Andy Milner Area, LAC coordinator for Chandlers Ford & Hiltingbury. Members have been asked to provide local information and reasons for retention etc to be included as part of the official response. Cllr Airey has written bullet points for Andy Milner to add with respect of Butlocks Heath PO. I have also written directly to Post Watch and the Consultation Team.

Planning Appeal- ‘Fletchwood’ High Street Bursledon.

The inspectors report where he upheld an appeal regarding a controversial application could have wider implications for use of policy guidance in respect of Conservation Area Policies. This will be an agenda item, after the Development Control applications at the December LAC. It would be helpful to have a Parish Council representative. Eg. Chair of Planning Committee present.

Cllr McNulty – The Borough Councillor reported on the meeting of the resources scrutiny panel he had recently attended.

QUESTIONS TO BOROUGH COUNCILLOR ARISING FROM BOROUGH REPORT

There were no questions for Cllr McNulty

Referring to Hampshire Minerals Plan, Cllr James stated that previous documentation had said there would be no compulsory purchase, but that recent paperwork states there will be, he asked the Borough Councillor to confirm this.

Cllr Airey clarified that it is the Act of Parliament that applies that allows compulsory purchase, but that HCC will not necessarily implement it.

Cllr Palframan stated that the strategy talks about waste coming from London to infill the sites.

Cllr Airey replied that he understood HCC have refused to take it.

162. APOLOGIES FOR ABSENCE

Apologies were received from Cllr Mrs Draper, who was due to give birth to her baby.

Power used: Local Government Act 1972 s85)

163. RECEIVE RESIGNATION LETTER FROM CLLR WILLIAMS

The Chair read from Cllr Williams letter of resignation. It was proposed and unanimously agreed that a letter of thanks should be sent to Mr Williams for his many years of service to the Council and people of Hound. The vacancy is to be advertised to be filled by Bye Election.

RESOLVED: That Cllr Williams has resigned from Council, a letter of thanks should be sent. Also that the vacancy is advertised to be filled by a Bye-Election.

Power used: Local Government Act 1972 s87

164. DECLARATION OF INTEREST ON ITEMS ON THE AGENDA

Cllr Parker: item 177

Cllr Mrs Crotty, Cllr Mrs Queen items 167 and 181iii

Cllr James item 169 and 177

(Power used: Local Government Act 1972 s94)

165. MINUTES OF PREVIOUS MEETING HELD ON 15 OCTOBER 2007

The Chair itemised the minutes for accuracy.

Cllr Parker stated that minute 158 was incorrect and that ‘possibility of prejudging’ should be removed.

158(ii) Cllr Parker withdrew the resolution.

158(iii) Cllr Parker stated that Cllr Airey was never asked to liase.

It was suggested that that the Planning committee take on the response to the consultation process.

A proposal was received, seconded and voted in favour of accepting the minutes, together with the amendments, as a true record of the meeting.

RESOLVED: That the minutes of the meeting held on 15 October 2007, together with amendments, be accepted.

166. MATTERS ARISING FROM PREVIOUS MEETING HELD ON 15 OCTOBER 2007 (FOR INFORMATION ONLY)

(15 October 2007) (Borough report) Update on spring/stream to the rear of Foreman Homes at Beach Lane; Email from Cllr James received stating he had checked the stream.

(16 July 07) (88) Update on Cllr James report from local LCAS seminar 6 June 2007;

An email reply from Steven Lugg states that other than indemnity insurance , which he had previously mentioned, he has nothing to add except that ‘all volunteers face issues which they accept when taking a position on.’

(23 June 07) (70ii) Update on Cllr Parkers report re: road safety at Hamble Lane and Satchell Lane junction; Am email of reply has been received from Derek Goodchild HCC stated he has forwarded the Clerks email to various offices and that more details will be provided in due course.

Cllr Airey added that the planning application for 4 houses at the rear of Nightingale House has been withdrawn.

167. RECEIVE ACCOUNTS

It was requested that all councillors receive a copy of the Fire Risk Assessments.

It was suggested that as the Reading Rooms is no longer in use that the Trade Waste bin be removed from Old Netley Recreation Ground.

Cllr McNulty suggested that future orders for cleaning materials etc should be staggered throughout the year, rather than large one off orders placed.

A proposal was received, seconded and voted in favour of accepting the accounts as presented.

RESOLVED: That the accounts as presented be paid.

(Power used: Local Government Act 1972 Schedule 12 section 151

168. RECEIVE PLANNING COMMITTEE REPORT FROM MEETING 22 OCTOBER 2007

The report from the meeting held 22 October was received.

169. PLANNING APPLICATIONS

(Cllrs Airey & McNulty abstain from voting on planning applications, as they are both members of the Bursledon, Hamble-le-Rice & Hound Local Area Committee)

(i)Application No. F/07/61223 – Erection of 12no. 2 & 3 bed houses in 3 blocks, 18 no. 1 & 2 bed flats and 30 elderly persons sheltered apartments in 6 blocks ranging up to 3.5 storey, together with new roads, parking courts and landscaping following demolition of existing sheltered housing location: Rotary Court, Netley Abbey, Southampton

Cllr Mrs Queen reviewed the application and outlined her concerns about the proposals:

Parking conflicts with pedestrians

Cramped development can only exacerbate existing problems of anti social behaviour..

No play area for smaller children.

Design is not sympathetic with surrounding area and does not make best use of site.

After short discussion, it was proposed, seconded and unanimously agreed to make objections for the above reasons and on planning grounds 59BE Over development of site

RESOLVED : That Hound Parish Council objects to the planning application on condition 59BE over development

170. RECEIVE NOTES OF BURIAL GROUND WORKING PARTY MEETING HELD ON 29 OCTOBER 2007

Cllr Mrs Queen reviewed the notes of the working party meeting and proposed the recommendations:-

Recommendation 1: That Cllr Mrs Queen is elected as Chair of the Burial Ground Working Party. This was seconded and agreed unanimously.

RESOLVED: That Cllr Mrs Queen is elected as Chair of the Burial Ground Working Party.

Recommendation 2: That Cllr James is elected as Vice-Chair of the Burial Ground Working Party. This was seconded and agreed unanimously.

RESOLVED: That Cllr James is elected as Vice-Chair of the Burial Ground Working Party.

Recommendation 3: That the quotation received from John Willis to repair the Burial Ground garage at a cost of £815.00 (no VAT payable) be accepted. This was seconded and agreed unanimously.

RESOLVED:- That the quotation received from John Willis to repair the Burial Ground garage at a cost of £815.00 (no VAT payable) be accepted.

Recommendation 4: That the conservator engaged to clean the War Memorial is contacted as to the best method of maintaining the clean condition on a regular basis. This was seconded and agreed unanimously.

RESOLVED: That the conservator engaged to clean the War Memorial is contacted as to the best method of maintaining the clean condition on a regular basis.

Recommendation 5: That the Grounds staff measure and mark out burial plots with approved spray paint and take a photograph of the same to prove the correct position of the graves, should a query arise in the future. This was seconded and agreed unanimously.

RESOLVED: That the Grounds staff measure and mark out burial plots with approved spray paint and take a photograph of the same to prove the correct position of the graves, should a query arise in the future.

Recommendation 6: That the revised Burial Ground Rules are referred to the next Burial Ground Working Party meeting. This was seconded and agreed unanimously.

RESOLVED: That the revised Burial Ground Rules are referred to the next Burial Ground Working Party meeting.

Recommendation 7: That the revised Burial Ground Rules Guide is referred to the next Burial Ground Working Party meeting. This was seconded and agreed unanimously.

RESOLVED: That the revised Burial Ground Rules Guide is referred to the next Burial Ground Working Party meeting.

Recommendation 8: That the Burial Ground Working Party members visit the grave 2SS regarding the request to install a book-style memorial and vase in addition to the existing headstone and make their recommendation to the Council meeting to be held on 5 November 2007. After short discussion, it was proposed, seconded and agreed that permission be given for the memorial as requested.

RESOLVED: That consent is given for the installation of a book style memorial and vase in addition to the existing headstone.

Recommendation 9: That an article is included in the next ‘Newshound’ newsletter, to ascertain if residents would be interested in woodland burials being permitted at the new Burial Ground land. An amended recommendation was proposed;

‘That subject to the Parish Council having investigated the set up process, potential costs, legal and licensing requirements, Council supports initial consultation, by way of an article in the ‘News Hound’ newsletter to ascertain if residents would be interested in woodland burials being permitted at the new burial ground land. The amended recommendation was proposed, seconded and unanimously agreed

RESOLVED: That subject to the Parish Council having investigated the set up process, potential costs, legal and licensing requirements, Council supports initial consultation, by way of an article in the ‘News Hound’ newsletter to ascertain if residents would be interested in woodland burials being permitted at the new burial ground land.

Recommendation 10: That a standard burial plot cover at a cost of £785.00 plus VAT is purchased from Groundforce Gravshore. This was seconded and agreed unanimously.

RESOLVED: That a standard burial plot cover at a cost of £785.00 plus VAT is purchased from Groundforce Gravshore.

Recommendation 11: That no objection is raised to the Ministry of Justice to the proposed exhumation of ashes for interment in a burial plot at Hound Burial Ground. This was seconded and agreed unanimously.

RESOLVED: That no objection is raised to the Ministry of Justice to the proposed exhumation of ashes for interment in a burial plot at Hound Burial Ground.

Recommendation 12: That the Letter of Agreement with the Parochial Church Council (PCC) and fee payable is reviewed in October 2008. This was seconded and agreed unanimously.

RESOLVED: That the Letter of Agreement with the Parochial Church Council (PCC) and fee payable is reviewed in October 2008.

Cllr James suggested that EBC be contacted with regard provision of grave space for other religions within Hound Burial Ground. After short discussion, it was proposed that this be an item for the Burial ground working party to discuss after advice has been sought.

171. RECEIVE RESULTS OF THIRD READING ROOMS CONSULTATION LETTER

The results of the consultation letter were received.

172. RECEIVE RESULTS OF STATION ROAD CHANGING ROOMS PROJECT TENDER PROCESS FROM MEETING HELD ON FRIDAY 2 NOVEMBER 2007

It was proposed that this item be moved to Confidential session, this was seconded and unanimously agreed.

RESOLVED: That item 172 be moved to confidential session.

173. RECEIVE EMAIL FROM EBC RE: TOWN & PARISH PRECEPT INFORMATION LEAFLET 2008/09 (RESPONSE REQUIRED BY 6 NOVEMBER 2007)

The Chair read the email from EBC regarding the precept leaflet. It was proposed, seconded and agreed that Hound Parish Council would like a precept information leaflet to be produced at a cost of £64.

RESOLVED: That Hound Parish Council would like a precept information leaflet to be produced by EBC at a cost of £64

174. RECEIVE NALC CHIEF EXECUTIVE BRIEFING TO THE NATIONAL COUNCIL ‘DEVELOPMENT OF THE SECTOR’ SEPTEMBER 2007 (REFERRED FROM COUNCIL MEETING 15 OCTOBER 2007)

This item was referred to Council on 26 November 2007, due to lack of time and because some Councillors had misplaced their copies of the paperwork. The Clerk was asked to send out new copies of paperwork to those Councillors requiring it.

175. RECEIVE LETTER FROM HOUND PARISH COUNCIL’S SOLICITORS REGARDING BUTLOCKS HEATH VILLAGE GREEN APPLICATION

The Chair read from the solicitor’s letter regarding the Butlocks Heath Village Green application, which states “ Hampshire County Council have asked whether Hound Parish Council wish to make any further representations otherwise Hampshire County Council will proceed to consider the application on its merits.

Cllr Cross stated that parishioners are concerned that the Green remains an open space and he urged Hound Parish Council to enter into negotiations with EBC to discuss the transfer of land to Hound. Cllr Cross stated he had discussed the matter with the leader of EBC and he had suggested that this was the way forward.

Cllr Pepper suggested that HALC may also be able to help and encouraged Hound Parish Council to pursue the matter.

Both Borough Councillors asked to be kept informed and promised to give further support if required.

After further discussion Cllr West proposed that Hound Parish Council await a decision from HCC on the application, then if the decision is not favourable HPC should start negotiations with EBC with a view to the land being transferred to HPC. This was seconded by Cllr McNulty and agreed.

RESOLVED: That Hound Parish Council await a decision from HCC on the application, then if the decision is not favourable HPC should start negotiations with EBC with a view to the land being transferred to HPC.

176. RECEIVE NETWORK CHANGE PROGRAMME FOR PROPOSED POST OFFICE CLOSURES

The programme for proposed Post Office closures was received. It was proposed, seconded and agreed that the Clerk draft a letter of protest.

RESOLVED: That the Clerk draft a letter of protest against proposed Post Office closures.