Minutes for Executive Committee September 20, 2006 Meeting

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Executive Committee

Meeting Minutes1 of 13

September 20, 2006, sv, ak

EXECUTIVE COMMITTEE MINUTES

Wednesday, September 20, 2006

MEMBERS: / PRESENT:
S.Mandel, Chair
R.Hayter, Vice-Chair
K.Krushell / K.Krushell
J.Melnychuk / J.Melnychuk
D. Thiele / D. Thiele

ALSO IN ATTENDANCE:

Councillor J. Batty
Councillor K. Leibovici
Councillor M.Nickel
CouncillorM.Phair
A.B.Maurer, City Manager
A.Sinclair, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

A.Sinclair, Office of the City Clerk,called the meeting to order at 9:30 a.m.

Mayor S.Mandel and Councillor R.Hayter were absent.

MOVED J.Melnychuk:

That Councillor K.Krushellchair the September 20, 2006, Executive Committee meeting.

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

A.2.ADOPTION OF AGENDA

MOVED D. Thiele:

That the September 20, 2006, Executive Committee meeting agenda be adopted and that the afternoon portion of the meeting be held in Council Chamber.

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

A.3.ADOPTION OF MINUTES

MOVED D. Thiele:

That the August 23, 2006, Executive Committee meeting minutes be adopted.

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

The Committee exempted the following items for debate: D.2.a., D.2.b., D.2.c., E.1.a. C,
E.1.b. C, E.2.a., E.2.c., E.4.b., E.4.c. C, E.4.d. C, E.6.a. and E.6.b.

MOVED J.Melnychuk:

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.3.STATUS OF REPORTS 

D.3.a.Bench Marks and Expenditures for the Awareness Campaign and Upgrading of the Website

That the revised due date of To be Determined in 2007, be approved. / Corporate Svcs.
Due: To Be Determined in 2007

D.3.b.Historic Resource Management

That the revised due date of October 11, 2006, be approved. / Planning & Dev.
Due: Oct. 11, 2006

D.3.c.Update on the Residential Parking Perception Assessment Report

That the revised due date of October 11, 2006, be approved. / Planning & Dev.
Due: Oct. 11, 2006

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.c.CCandidate Issues for the 2007 General Municipal Election 

That Executive Committee recommend to City Council:

That the August 2, 2006, Office of the City Manager report 2006CMC058 be received for information.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.Change Order Increase to Parkland Crane Services Ltd., Northern Crane Services and Sterling Crane for City of Edmonton Crane Services Requirements

That an increase of a combined value not to exceed $4,000,000, including GST, for Control Agreements D902018, D902018A, D902018B for City of Edmonton Crane Services Requirements, be approved. / Corporate Svcs.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CIntervenor Status in the Calgary 2006 Linear Appeal and the Calgary Action Against the Minister of Municipal Affairs 

That Executive Committee recommend to City Council:

1.That Edmonton apply to intervene in the Court of Queen’s Bench Action No. 0601-08908 initiated by Calgary against the Minister of Alberta Municipal Affairs; and

2.That The City of Edmonton intervene in the Calgary 2006 Linear Appeal before the Municipal Government Board.

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

B.2.TIME SPECIFICS AND DECISION TO HEAR

MOVED J.Melnychuk:

1.That item D.2.c. bedealt with as the third item of business.

2.That Executive Committee hear from the following delegations and that the delegations for item E.4.c. C be heard in a panel:

D.2.c.AnthonyHendayFreeway Construction – Resident Concerns (D. Thiele)

1.B.Kelso

E.4.c. CCreating a Vision for Downtown East

1.J.Opgenorth

2.M.Farris

3.M. Parker, Member, Edmonton East Advisory Committee

4.A.Chmielewski

5.A.Dean

6.K.Granzow

7.J.MacKinlay, President, McCauley Community League

8.D. Parada-Derow

9.H.Hunter, Executive Director, Boyle Street Community Services

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.ClareviewTown Centre Plan (J.Melnychuk)

“Through plan amendments, the Clareview Town Centre Plan has been transformed from a Transit Oriented Development Node to a TODCommunity, supporting the living needs of a greater number of people.
1.I would like a report on the plan and whether the objectives of the plan are still achievable with the changes that have been made?
2.What are the elements still missing in creating a complete community, like Smart Choices envisions for a TODCommunity?
3.Are there short term things that the City could do to help the housing to be more integrated into the transit station area?
4.What planning would Administration need to undertake to address the gaps in services and amenities that might be missing from this area?
5.Please include any other relevant information to consider.” / Planning & Dev.
Due:Nov. 22, 2006

E.6.OTHER REPORTS

E.6.a.2005 Annual Report and Financial Statements – Old Strathcona Business Association 

S.Lowe, Old Strathcona Business Association, made a presentation and answered the Committee’s questions.

MOVED J.Melnychuk:

That the 2005 Annual Report and Financial Statements of the Old Strathcona Business Association as attached to the August 31, 2006, Old Strathcona Business Association report 2006CBZO01, be received for information. / City Manager

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

E.6.b.2005 Annual Report and Financial Statements–NorthWest Industrial Business Association 

A. Marshall, NorthWest Industrial Business Association, made a presentation and answered the Committee’s questions.

MOVED J.Melnychuk:

That the 2005 Annual Report and Financial Statements of the NorthWest Industrial Business Association as attached to the August 31, 2006, NorthWest Industrial Business Association report 2006CBZN01, be received for information. / City Manager

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.c.AnthonyHendayFreeway Construction – Resident Concerns
(D. Thiele) 

S.Dilworth, Planning and Development Department, made a presentation and answered the Committee’s questions.

Councillor K.Krushell vacated the Chair and Councillor J.Melnychuk presided.

Councillor K.Krushell left the meeting.

Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor K.Leibovici was named a Member of Executive Committee in order to maintain quorum.

A. B.Maurer, City Manger, answered the Committee’s questions.

Councillor K.Krushell re-entered the meeting. There being a quorum from Members of the Committee, Councillor K.Leibovici’s appointment ceased.

Councillor J.Melnychuk vacated the Chair and Councillor K.Krushell presided.

MOVED D. Thiele:

That Administration prepare a report for Executive Committee outlining a proposed draft policy for deferring taxes on those properties that have experienced a lack of enjoyment of their properties due to extraordinary events.

A. B.Maurer, City Manger; and S.Dilworth, Planning and Development Department, answered the Committee’s questions.

Councillor J.Melnychuk left the meeting.

Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor K.Leibovici was named a Member of Executive Committee in order to maintain quorum.

A. B.Maurer, City Manager, answered the Committee’ questions.

Councillor J.Melnychuk re-entered the meeting. There being a quorum from Members of the Committee, Councillor K.Leibovici’s appointment ceased.

LOST

FOR THE MOTION:D.Thiele.

OPPOSED:K.Krushell, J.Melnychuk.

ABSENTS.Mandel; R.Hayter.

D.2.a.CityWide WiFi Service (M. Nickel) 

K.Rozmahel,Corporate Services Department,made a presentation.

K.Rozmaheland J.Tustian, General Manager, Corporate Services Department; and
A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED D. Thiele:

That Administrationbring back the following information toExecutive Committee:
1.CityWide WiFi Service – Pilot Project Internal Evaluation
an internal evaluation report on the pilot project, by the end of March 2007; and
2. CityWide WiFi Service – Business Case on Public and Public Private Model Options
abusiness case on public and public/private model options, to come back at the same time as Next Generation recommendations,at a due date in 2007, to be determined. / Corporate Svcs.
Part 1
Due: March 2007
Part 2
Due: 2007 – To Be Determined

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

D.2.b.Edmonton Design Committee (M.Phair) 

P.Butler, Edmonton Design Committee, answered the Committee’s questions.

Councillor K.Krushell vacated the Chair and Councillor J.Melnychuk presided.

Councillor K.Krushell left the meeting.

Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor M.Phair was named a Member of Executive Committee in order to maintain quorum.

P.Butler, Edmonton Design Committee, answered the Committee’s questions.

Councillor K.Krushell re-entered the meeting. There being a quorum from Members of the Committee, Councillor M.Phair’s appointment ceased.

Councillor J.Melnychuk vacated the Chair and Councillor K.Krushell presided.

CouncillorD.Thiele left the meeting.

Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor M.Phair was named a Member of Executive Committee in order to maintain quorum.

M.Garrett, Planning and Development Department; and P.Butler, Edmonton Design Committee, answered the Committee’s questions.

MOVED J.Melnychuk:

That the August 9, 2006, Planning and Development Department report 2006PDD035 be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, M.Phair.

ABSENTS.Mandel; R.Hayter, D. Thiele.

Councillor M.Phair left the meeting.

Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor M. Nickel was named a Member of Executive Committee in order to maintain quorum.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.CElector Identification and List of Electors 

D. H. Edey, City Clerk, made a presentation and answered the Committee’s questions.

CouncillorD.Thiele re-entered the meeting and Councillor J.Melnychuk left the meeting. Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor M. Nickel remained a Member of Executive Committee in order to maintain quorum.

D. H. Edey, City Clerk; and K.Fung, Corporate Services Department (Law), answered the Committee’s questions.

MOVED D. Thiele:

That Executive Committee recommend to City Council:

That Administration bring forward amendments to Bylaw 13674, Election Bylaw, to require voters to produce identification prior to being issued a ballot commencing with the 2007 general municipal election.

CARRIED

FOR THE MOTION:K.Krushell, M. Nickel, D. Thiele.

ABSENTS.Mandel; R.Hayter, J.Melnychuk.

E.1.b.CSpecial Ballots (Mail-in-Ballots) 

D. H. Edey, City Clerk, answered the Committee’s questions.

Councillor J.Melnychuk re-entered the meeting. There being a quorum from Members of the Committee, Councillor M. Nickel’s appointment ceased.

D. H. Edey, City Clerk, answered the Committee’s questions.

MOVED D. Thiele:

That Executive Committee recommend to City Council:

That Administration bring forward an amendment to Bylaw 13674, Election Bylaw, to implement special ballots for the 2007 General Municipal Election in Edmonton.

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Open Tenders $1,000,000 or Greater (Inclusive of GST) as at August 28, 2006

K.Rozmahel,Corporate Services Department; and A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED D. Thiele:

That Administration award the tender projects, Attachment 1 of the August 28, 2006, Corporate Services Department report 2006COF084, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.Residential Development adjacent to Railway Rights-of-way 

MOVED J.Melnychuk:

That the September 20, 2006, Planning and Development Department report 2006PDP037 be postponed to the November 8, 2006, Executive Committee meeting, as the first item of business. / Planning & Dev.
Due: Nov. 8, 2006
First Item

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

E.4.d.CNotice of Intention to Designate the Otto Reher Cottage located at 11845– 52 Street as a Municipal Historic Resource 

MOVED J.Melnychuk:

That item E.4.d. C be dealt with now.

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

P.Arendt, Planning and Development Department, answered the Committee’s questions.

MOVED D. Thiele:

That Executive Committee recommend to City Council:

1.That the City Clerk serve a Notice of Intention to Designate a Municipal Historic Resource (as outlined in Attachment 1 of the September 20, 2006, Planning and Development Department report 2006PDP129) to the owner of the property occupied by the Otto Reher Cottage located at11845–52Street in accordance with Section 26 of the Historical Resources Act.

2.That the General Manager of Planning and Development Department be appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Otto Reher Cottage.

3.That funding of $25,000 for this project be provided from the Heritage Reserve Fund.

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.c.Training and Development of Managers/Supervisors (Further Information) 

J.Tustian, General Manager, Corporate Services Department; and A.B.Maurer, City Manager, answered the Committee’s questions.

MOVED J.Melnychuk:

That the August 30, 2006, Corporate Services Department report 2006COH033 be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION:K.Krushell, J.Melnychuk, D. Thiele.

ABSENTS.Mandel; R.Hayter.

The Committee recessed at 12 noon.

The Committee reconvened at 1:35 p.m. in Council Chamber.

Mayor S.Mandel and Councillors R. Hayter and J.Melnychuk were absent.

Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor M.Phair was named a Member of Executive Committee in order to maintain quorum.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c.CCreating a Vision for Downtown East 

R.Caldwell, Planning and Development Department; and D. Stastny, StastnyBrun Architects Ltd., made a presentation.

J.Opgenorth; M.Farris; M. Parker, Edmonton East Advisory Committee; A.Chmielewski;
A. Dean; K. Granzow; J. MacKinlay, McCauley Community League, and on behalf of
J. Cloutier, President, Boyle Community League; D. Parada-Derow; and H. Hunter, Boyle Street Community Services, made presentations.

M. Parker, Edmonton East Advisory Committee; A. Dean; M.Farris; J.MacKinlay, McCauley Community League; H.Hunter, Boyle Street Community Services; K.Granzow; and D. Parada-Derow,answered the Committee’s questions.

MOVED M.Phair:

That Executive Committee recommend to City Council:

That the process to create a vision and the next steps for the Downtown East Project (as outlined in the August 29, 2006, Planning and Development Department report 2006PDG005) be approved.
That Administration prepare a report as part of the 2007 Budget, detailing actions and budgets for the Downtown East Project.
That the work of the Community Action Plan Committee be considered as a fundamental element of the revitalization of the Downtown East Project area and be given City Council’s attention and consideration when it is brought forward for implementation in the next stage of the Downtown East Project.

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

D. Stastny, StastnyBrun Architects Ltd., answered the Committee’s questions.

CARRIED

FOR THE MOTION:K.Krushell, M.Phair, D. Thiele.

ABSENTS.Mandel; R.Hayter.

N.NOTICES OF MOTION

Councillor K.Krushell asked whether there were any Notices of Motion. There were none.

O.ADJOURNMENT

The meeting adjourned at 3:32 p.m.

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CHAIRCITY CLERK

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Executive Committee

Meeting Minutes1 of 13

September 20, 2006, sv, ak

INDEX

EXECUTIVE COMMITTEE MEETING

September 20, 2006

A.CALL TO ORDER AND RELATED BUSINESS......

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.PROCEDURAL MATTERS......

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.2.TIME SPECIFICS AND DECISION TO HEAR......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES......

D.1.ADMINISTRATIVE INQUIRIES......

D.1.a.Clareview Town Centre Plan (J. Melnychuk)......

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES......

D.2.a.CityWide WiFi Service (M. Nickel) 

D.2.b.Edmonton Design Committee (M. Phair) 

D.2.c.Anthony Henday Freeway Construction – Resident Concerns (D. Thiele) 

D.3.STATUS OF REPORTS 

D.3.a.Bench Marks and Expenditures for the Awareness Campaign and Upgrading of
the Website......

D.3.b.Historic Resource Management......

D.3.c.Update on the Residential Parking Perception Assessment Report......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS......

E.1.OFFICE OF THE CITY MANAGER......

E.1.a.CElector Identification and List of Electors 

E.1.b.CSpecial Ballots (Mail-in-Ballots) 

E.1.c.CCandidate Issues for the 2007 General Municipal Election 

E.2.CORPORATE SERVICES DEPARTMENT......

E.2.a.Open Tenders $1,000,000 or Greater (Inclusive of GST) as at August 28, 2006 

E.2.b.Change Order Increase to Parkland Crane Services Ltd., Northern Crane Services
and Sterling Crane for City of Edmonton Crane Services Requirements 

E.2.c.Training and Development of Managers/Supervisors (Further Information) 

E.4.PLANNING AND DEVELOPMENT DEPARTMENT......

E.4.a.CIntervenor Status in the Calgary 2006 Linear Appeal and the Calgary Action
Against the Minister of Municipal Affairs 

E.4.b.Residential Development adjacent to Railway Rights-of-way 

E.4.c.CCreating a Vision for Downtown East 

E.4.d.CNotice of Intention to Designate the Otto Reher Cottage located at 11845 – 52
Street as a Municipal Historic Resource 

E.6.OTHER REPORTS......

E.6.a. 2005 Annual Report and Financial Statements – Old Strathcona Business Association 

E.6.b. 2005 Annual Report and Financial Statements–NorthWest Industrial Business Association 

N.NOTICES OF MOTION......

O.ADJOURNMENT......