Exhibition Department
Installation
Guide
Updated 07/25/2014
CONTENTS
Staff Directory – 2
Introduction – 3
Exhibition Deadlines – 4
General Installation Guidelines - 5
Gallery Maintenance – 6
Lighting - 6
Walls - 6
Floors - 7
De-installation Guidelines – 7
Exhibition Office Policies – 8
Vinyl - 8
Equipment Checkout – 8
Checkout Form – 9
Pedestals – 10
Labels - 10
LCD and Plasma Screens - 10
Sound Installation Policies - 10
Opening Receptions - 10
Truck Policy - 11
Publicity - 11
Photography - 11
Brown Center/Other Spaces Exhibition Policies – 12
List of Vendors – 13
Floor Plans – End of booklet
The policies in this guide may change at anytime without notice
Maryland Institute College of Art
Exhibitions Department
Fox Building, Room 100
The Exhibitions Department Office hours are 9:00 am – 5:00 pm Monday – Friday
Closed on major holidays
Staff Directory
Office Telephone…………………………410.225.2399
Office Fax…………………………………410.225.2396
§ Director
Gerald Ross……………………..….410.225.2280
§ Assistant Director
Andrea Dixon……………………….410.225.2249
§ Office Manager
Carla Brown…………….…………..410.225.2259
Shop Telephone………………………….410.225.2524
§ Gallery Installation Manager
James Williams
§ Preparators
Andrew Liang.
Jeffery Mcgrath
Introduction
The following guidelines were created to help ensure that MICA’s galleries are properly cared for during the academic year and that exhibitors leave the spaces in a quality state for the next exhibitors. With cooperation, every exhibitor can have the opportunity for a successful exhibition.
The following galleries are under the direct supervision and scheduling of the Exhibitions Department and are maintained under the policies in this handbook:
Fox Building Decker – First floor
Meyerhoff – First floor front
Fox 2 – Second floor
Fox 3 MFA Thesis Gallery – Third floor
Brown Center Rosenberg – Second floor
Bunting Center Pinkard – First floor
Main Building Main 0 Gallery – Lower level
Mt. Royal Station Middendorf - First floor
Fred Lazarus IV Center - Riggs/Leidy Gallery
Please see the footprints of each of these galleries at the end of this handbook. Art installations and exhibitions in the Brown Center’s Falvey Hall Lower Lobby, and Leidy Atrium are also scheduled through the Exhibitions Department in conjunction with the Office of Events. Exhibitors must fill out appropriate proposals for these spaces, available from the Exhibitions Department.
The Exhibitions Department does not schedule the following gallery spaces on MICA’s campus, yet all rules and regulations found in this handbook apply to these spaces as well:
· Pinkard Student Space Gallery – First floor of the Bunting Center
· The Piano Gallery – First floor on the Meyerhoff House Residential Center
· Gateway Student Space Galleries – First floor Gateway
· Brown Center – Brown 3 & 4 galleries
For more information about these student run and organized galleries, please contact Student Activities at: 410.225.2284.
Artists who would like to display or install performance, installation, or sound art on public spaces on the MICA campus must obtain prior written authorization from the MICA Office of Events. This is necessary to ensure that desired space is available and property damage and safety hazards will not result. Installations or performances in classrooms during class time do not need authorization; however, they must comply with the policies established in this manual.
All forms are available for download on the Exhibitions page, located on the MICA website:
http://www.mica.edu/Events_and_Exhibitions/Exhibitions/Forms.html
You may also visit the Exhibitions Department located on the first level of the Fox Building, room F120 to discuss your individual needs with our staff and to pick up any forms that you may be required for your exhibition.
Exhibition/Administration Deadlines
• All pedestal and technical Request forms must be submitted two weeks in advance of installation of exhibition
Pedestals are not stored on campus, so it is imperative that the Exhibitions Department receives all pedestal requests two weeks in advance to arrange delivery. Requests not received in that time period may not be honored at the discretion of the department.
• Individual requests or proposals for use of exhibition space are ONLY accepted by delivering them to the exhibitions office or by submitting them to:
General Installation Guidelines
Students, faculty, and staff installing and de-installing in any of the galleries on MICA’s campus are held accountable for all the information, policies and instructions within. The artist is solely responsible for installation of his or her own artworks. If there are special installation needs not covered in this manual, the artist is required to consult with the Exhibitions Staff in advance.
1. Hanging from pipes or electrical equipment, including lighting track is not allowed.
2. If objects must be hung from the ceiling, make sure it is hung securely and safely. OSHA regulations specify that a five-foot distance from all sprinkler systems is required when hanging from the ceiling. No “false” ceilings can be created in any of the galleries.
3. All artwork must be installed safely on the walls. Hooks and other hanging implements may be available for individual needs from the Exhibitions Department. Please consult – ahead of time – with the exhibitions staff, for any needs you may have.
4. Two-dimensional work may be hung at any height the artist may require for his or her own specific installation. However, the Exhibitions Department, as a general rule, uses a mid-point line (or “sight line”) of 58”. It is a good idea to keep a consistent mid-point line throughout an exhibition.
5. It is strictly prohibited to use MICA property, such as furniture, or other items that have any utilitarian purpose in your installation without the consent of the Director of Exhibitions/Director of Events.
6. Any building of temporary walls must gain approval of the Director of Exhibitions. Wall building is generally not allowed. Any special needs by individual exhibiting artists must be approved by the Department and must strictly align with all federal and local building and safety codes. Please see under “Gallery Maintenance” for more policies on gallery walls.
7. Food, living organic material, animal or human blood or tissue, and soil are prohibited from use for installation in any of the MICA gallery spaces. Any odorous materials such as perfumes, incense, or other material that may affect viewers or other artists’ installations is prohibited.
8. Please note the following requirements for technology installation by the Exhibitions Department:
• All videos must be looped for exhibition display.
• You are required to install your own technology-based work
The Exhibitions staff will not install your technology-based work
Gallery Maintenance
Lighting
The Exhibitions Department is responsible for all gallery lighting. Please do not attempt to adjust the lighting yourself. If you have special lighting needs, please consult with an Exhibitions preparator or the Gallery Installation Manager well ahead of installation time. We will make every attempt to light your exhibition in the most professional and timely manner possible.
Walls
1. Pre-existing gallery walls cannot be manipulated in any way that would compromise the long-term appearance or stability. This includes:
· Any penetration over 1/2 inch in depth
· Any large number of holes in a small area
· Any removal of a section of a wall
Please check with the Exhibitions Department if you have special needs. Once again, all wall manipulation or construction is subject to the approval of the Exhibitions Department. Proposals for wall manipulation are required and should be delivered to the Director no later than two weeks before the installation and should include a legible diagram of the proposed construction.
2. If the installation requires alteration of the color of the walls, the color must be approved by the Exhibitions Department. In addition,
· Paint must be water-based latex only.
· Electrical outlets, light switches and baseboards may not be painted.
· No permanent marker, pens or chalk can be used.
The Exhibitions Department will provide brushes, rollers, sleeves, and drop cloths for gallery painting. Please request these items well before your project begins in order to be accommodated. Drop cloth must be applied to prevent damage to the floor.
· Painted gallery walls must be painted back to the original “white” color.
· Installing artist must provide and use water based latex primer to restore the walls. The Exhibitions Department will provide the topcoat paint.
Floors
1. Painting, removing, cutting, drilling, gluing, nailing, or screwing into existing floors is strictly prohibited. Permission to manipulate the gallery floors must be secured through the Exhibitions Department at least two weeks in advance of the start of installation.
2. Any non-typical substance placed on the floors of the campus galleries must be approved by the Director of Exhibitions and the Director of Facilities.
3. If the installation requires the construction of a temporary floor of some kind, the artist is responsible for the construction of it and all labor and material costs. This type of construction, once again, requires the approval of the director of the department and permission must be secured through a detailed and legible proposal – presented at least two weeks in advance of the start of installation.
De-installation Guidelines
1. Artwork must be de-installed on the days scheduled by the Exhibitions department for de-installation, as stated on the department’s installation calendar. The Exhibitions staff will remove any artwork left in the galleries
2. Artists are responsible for the repair and painting of walls back to their prior condition. The department of Exhibitions will provide spackle, sand paper, topcoat wall paint, brushes, rollers and other tools needed. The Department will not provide primer.
3. All tools checked out from the Exhibitions Department must be returned immediately after de-installation and during Check In/Out hours, (Monday - Friday, 10 AM-11 AM; 3 PM-4 PM). All borrowed equipment is the sole responsibility of the borrower. The borrower accepts the financial burden of replacing any lost items.
IMPORTANT: The Exhibitions Department is not responsible for art left in gallery spaces after de-installation. While the department’s policy is to not destroy or discard artworks, work left in exhibition spaces will be removed. Work left for an objectionably long time in the department’s care will be removed and placed in deep storage. Any work left after the end of classes in May, will be discarded.
It is important to remember that others will be using the gallery space after you are finished with your exhibition. Please leave the gallery in exactly the same way in that you found it, if not better. Penalties may be incurred if exhibitor does not adhere to this very important rule.
In some cases, the department may ask for a monetary deposit before allowing painting of any kind in the gallery
Exhibition Office Policies
Vinyl Production and Installation
The Department of Exhibition provides vinyl lettering and text for scheduled installations in the MICA campus galleries. Due to expense and time involved, the Exhibition Department does not provide vinyl, or its installation for the following exhibitions:
1. Any “departmental” exhibition in “departmental” spaces (FOX 2, MAIN 0, BROWN 3, 4, Middendorf Gallery)
2. Student Space Galleries (Bunting 1st floor, Gateway, Meyerhoff house/Piano gallery)
Vinyl production for these exhibitions can be completed at the print/resource studio in the Art Tech Center located at 1206-08 Mount Royal Avenue, or at a local vendor (see listing at the back of this guide).
Checking Out Equipment
1. Equipment (such as tape measures, levels, drills, hammers, etc.) may be checked out for your installation through the Exhibitions Department.
· You are required to secure any borrowed installation equipment. The department will supply you with locks and/or other material to help to secure your equipment.
· Equipment Check-Out/In time is Monday to Friday, 10AM to 11AM; 3PM to 4PM. A valid MICA I.D. is required to check out any of the Departments tools and equipment. Individuals requesting equipment must be present when checking in/out. A late fee of $15.00 per day will be applied to each item that is not returned on the scheduled check-in date. Equipment that is two weeks late is considered purchased and the student will be billed for the full retail price of equipment.
If you must install your exhibition overnight and have obtained permission, you must pick up your equipment and tools before 4:00 p.m. on the day you plan to install. If you need to install over a weekend, you must pick up your tools and equipment before 4:00 p.m. on Friday
3. Ladders may only be used if you fill out a “Ladder Safety” form, available in the Exhibitions office.
4. Scaffolding in MICA galleries is strictly prohibited under MICA Health and Safety policies.
EXHIBITIONS TECHNOLOGY CHECK OUT/RELEASE FORM
MICA EXHIBITIONS DEPARTMENT
FOX Building F011
410.225.2280
I, the undersigned, agree that by using this equipment I am accepting full responsibility for it while in my possession. If it is damaged beyond what is considered to be ‘normal wear and tear,’ I agree to monetarily compensate the MICA Exhibitions Department the costs of repair, or the full value of its replacement as determined by the director of Exhibitions. I authorize Payroll/Student Accounts deductions for this compensation.
EQUIPMENT:
1. ______
2. ______
3. ______
4. ______
5. ______
Signed: Date:
______
Print Name: ______
Exhibitions Representative signed: Date:
______
PLEASE NOTE: You are entirely responsible for this equipment and fully responsible monetarily for any damage. By checking out MICA’s equipment, you are acknowledging your responsibility for its safety and upkeep.
The Exhibition Department offers tutorials on installing.
6. Pedestals are available for use in gallery space only. The department requires a 2-week notice to reserve pedestals.
*Please keep in mind that there are many exhibitions on view simultaneously on campus. Flexibility on your behalf is appreciated.
7. A label form template is available through the Exhibitions Department office and on the department’s web page. All departmental exhibitions are responsible for producing their own labels.
8. The Exhibitions Department has LCD flat-screen monitors available in 22” and 40” (diagonal) sizes for use strictly by authorization and oversight by the Exhibitions Department. Exhibition gallery needs supersede other requests/needs. These monitors may not be used for “departmental” exhibitions unless approved by the director of the department.