Job Description Creative Team Assistant

Job Description – Creative Team Assistant

JOB TITLE: / Creative Team Assistant
GRADE: / 1
DEPT/TEAM: / Creative
REPORTS TO: / Creative & Copywriting Manager and Art Director

Purpose of the Job

To provide a high level of administrative and research support to The Creative Team and undertake the project management of core elements of the administrative based projects as needed by the team. This post will be under the direction of the Head of Creative, the Creative & Copywriting Manager and the Art Director.

In an incredibly busy working environment, the ability to juggle a heavy workload and to meet tight deadlines whilst keeping a cool head is a must.

Specific Responsibilities

Core Administration

To provide the Creative Team with a high level of administrative support, including:

Co-ordinate team meetings, team away days and team activities
Set up and coordinate internal and external meetings and produce agendas and minutes as needed
Manage any core filing for the Creative Team
Manage and update a Creative Team contact list.
Collate briefs that come into the department from Creative Services, log them if needed, print and disseminate them to the relevant managers.
Organise transport, accommodation and finance for the Head of Creative, the Creative and Copywriting Manager and the Art Director if requested.
On occasion, proof read copy generated from within the team.
Process invoices if and when needed.
Process all expense claims for the Creative Team

Research

To provide the Creative Team with high quality and accurate research, including:

Desk based research for a variety of issues that may influence, or be needed to inform, the team’s creative response to any given brief.
Research online image catalogues for example images, as requested by the Art Director.

Creative

To assist the Head of Creative, the Creative & Copywriting Manager and the Art Director in all aspects of the team’s creative output, including:

Drafting strong explanations of the team’s creative ideas, ready to be presented to the client.
Draft newsworthy articles for the campaign website
Draft content for our social media portals and monitor activity on these sites (namely Facebook and Twitter)
Desirable – to be able to draw and sketch illustrations to support creative ideas that are generated by the team.

General

Participate fully as a member of the Creative Team and Comic Relief as a whole.
Ensure costs for any project are reduced by obtaining gifts in kind and volunteered time, in line with Comic Relief’s philosophy.
Support initiatives across the whole organisation, where appropriate.

PERSON SPECIFICATION FOR: CREATIVE TEAM ASSISTANT

Grade: 1

EXPERIENCE / WHY / IMP. / App / Int / Test / Test Format
Solid experience of working in an administrative role / To carry out all admin tasks such as minute taking, typing, filing, organising meetings, maintain budget spreadsheets and utilising computerised office systems. Must feel comfortable in an office environment, working in a team. / Ess. / 
Some experience of working within a creative environment / To understand the way creative teams operate and their specific needs which can often differ to other types of team – and to be able to contribute to the team’s creative output when necessary. / Ess. / 
Experience of researching various topics and presenting findings in a clear and concise report. / To provide research support to the team.
JOB SKILLS / WHY / IMP. / App / Int / Test / Test Format
Time management / Must be able to prioritise work in order to get important tasks completed by the appropriate deadline, allow sufficient time to prepare for important events or meetings and seek support when demands outweigh the available time. / Ess /  / Prioritisation exercise
Risk awareness / Before acting, must consider the consequences of what they do on their work, their colleagues and on Comic Relief as a whole. / Ess. / 
Attention to detail / Must be able to produce work which is consistently accurate, which makes sense and which fits the purpose for which it was intended. / Ess. /  / Written test
IT literacy (MS Windows and MS Office) / Must be able to use Microsoft Office effectively. Must be able to use e-mail, an electronic calendar and the Internet effectively. / Ess. /  / Written test
Communications skills / Must be able to write clearly with accurate spelling and grammar, and must speak clearly, confidently and politely on the telephone or at meetings. / Ess. /  /  / Written test
Customer care / Must answer phone calls courteously and promptly, listen to customers (both internal and external) and provide an efficient and helpful service. / Ess. / 
Motivating contacts / Must understand Comic Relief’s mission and values and can use them to persuade others to actively support the organisation. / Ess. / 
Research / Must be able to understand the objectives of a research brief, identify and access appropriate information sources, and collate an appropriate amount of information within a given time frame. / Ess. /  /  / Practical Research Test
Managing day to day relationships / Identifies key business partners, understands their needs and motives, and can maintain a positive relationship balancing their aims with those of Comic Relief. / Ess. / 
Project Management / Useful to have understanding of how projects are run including scheduling, timelines and budgets / Des. / 
Drawing or sketching skills / To illustrate key thoughts and ideas generated within the team.
Copy writing for different audiences and media / Useful to be able to draft copy for materials in print and online / Des. / 
KNOWLEDGE / WHY / IMP. / App / Int / Test / Test Format
Aims and objectives of Comic Relief / Shows commitment and interest in CR / Ess. / 
An understanding of Diversity / In order to promote a diversity throughout the organisation / Des. / 
QUALIFICATION/OTHER REQUIREMENTS / WHY / IMP. / App / Int / Test / Test Format
Willingness to work long hours on occasions. / To meet campaign deadlines. / Ess. / 