Intermediate Word
Inserting a Header or Footer
These are areas of text that appear on every page at the top {header} or bottom {footer}
1. Click VIEW
2. Select HEADER and FOOTER
3. Enter text to be used as the header or footer
4. Add any additional information using the Header and Footer toolbar (such as page numbers, time, date, or number of pages)
5. Click CLOSE
Exercise 1: Create a header creating a title for your document. Then, create a footer and insert a page number
Using the Thesaurus
1. Click TOOLS
2. Scroll to LANGUAGE
3. Select THESAURUS
4. In search box, type word for which you would like to see synonyms and click arrow
5. Hover mouse pointer over word you would like to add as your synonym
6. Click the corresponding gray arrow, slide mouse to INSERT and left click
Exercise 2: Access the thesaurus, and look up synonyms for the word ‘automobile’. Then, type the word automobile in your document, highlight it, and access the thesaurus to find a synonym this way.
Create Columns
1. Click FORMAT
2. Select COLUMNS
3. Select the settings you would like for your columns
4. Click OK
Exercise 3: Reformat your page so that is has two columns and enter a line or two of text to see what happens
Selecting a Template
Templates are useful when you would like to create a specific type of document (such as a resume or business letter) but would like to have much of the formatting already done for you. Templates save time for those documents for which a lot of formatting might be used.
1. Click FILE
2. Select NEW
3. From the right menu, select one of the following links
a. Templates on Office Online (to search for templates from Microsoft’s website)
b. On my computer (to search for templates saved in your version of Word
4. Browse and select the template you would like to use
5. Click OK (for computer templates) or DOWNLOAD (for Office Online templates)
Exercise 4: Find a resume template using the ‘On my computer’ template option and open it up to see what it looks like.
Insert a Table
1. Click TABLE
2. Scroll to INSERT
3. Select and click TABLE
4. Choose the parameters for your table and click OK
Exercise 5: Create a 2 column, 3 row table for your document. Try doing it with the toolbar shortcut button
Insert a Hyperlink
A hyperlink is a link to a website or an email address. Most times when you type a web address or email address word will do this automatically. However, if you would like to turn a regular word into a link, or word does not do it automatically, you can perform this function manually.
Select the text to be hyperlinked
1. Click INSERT
2. Select HYPERLINK
3. Choose the type of link (email, webpage) from the left side menu.
4. Depending on the type of link you choose, enter the appropriate information (for a weblink, enter a URL in the address box located at the bottom, for an email type the email address into the email address box)
5. Click OK
Note: You can also click CTRL + K to get the hyperlink editing box
Exercise 6: Type the following , http://www.nypl.org and then hit the space bar (see what happens?). Now, type the word “homepage”, highlight it, then use the hyperlink menu and enter the following address in the address bar http://www.nypl.org and click OK.
Insert an Image Saved on your Computer (or on a storage medium)
1. Click INSERT
2. Scroll to PICTURES
3. Select FROM FILE
4. Navigate to the folder or storage area/medium where your picture is located
5. Click on the picture file name or thumbnail
6. Click INSERT
Exercise 7: Using this feature, find a picture somewhere on your computer and insert it into your document
Insert an Image from a Webpage
1. Find a picture on the web (using your web browser)
2. Right click on the picture
3. From the mini-menu select COPY IMAGE
4. Go back to your Word document, click the area where your would like the picture to go, and use the PASTE shortcut (CTRL + V) or Click EDIT and select PASTE
Note: Be really careful with images you copy and paste from the Web. Most are copyrighted and cannot be used for any material for which you seek to gain a profit. There are websites which provide copyright-free images. I have placed some links to these at the end of this handout
Exercise 8: Using Google’s Image Search (http://images.google.com), enter this address into your browser and search for an image. Then, once you’ve found an image, use the steps above to insert it into your document.
Resize an Image in Word
Many times when you insert that image you need it bigger or smaller. Here is how you can resize the image to suit your needs:
1. Click on the image
2. Hover over one of the white bubbles (or sometimes small black squares) that outline the image
3. Holding down the left mouse button, click on the bubble and drag your mouse away from the image to resize. (Its takes practice to get used to it!)
Exercise 9: Click on one of the images you have inserted into your document and resize it anyway you’d like. Try it a couple ways.
To Move an Image
1. Hover over the image, where your cursor should change into a arrow cross (try to be in the middle of the image)
2. Click on and keep the left mouse button held down
3. Drag the image to the desired location and release the left button
Exercise 10: Click on one of the images you inserted and try to move it now
Edit an Image in Word
1. Not only can you insert images, but you can do some editing to these images as well. Here are the steps to access the PICTURE toolbar (if it is not already present on your screen – it usually located in the bottom right hand corner).
2. Click VIEW
3. Scroll to TOOLBARS
4. Find PICTURE
5. If it is checked off, this means its already active (look for it on your screen). If it is not checked off, click on PICTURE
6. The toolbar will appear and you can move it anywhere within your screen that is convenient for you
7. Click on an image you have inserted to access the toolbar features
Note: The remove the toolbar from site, just click the ‘X’ in the top right corner of the toolbar
Exercise 11: Use the editing toolbar and perform some edit function on your picture.
Insert Clip Art
Clip art are images that you did not create yourself, but that has been made available for use. The work functionally the same as photos images. Word has a pre-installed gallery of these clips for your use (without worry of copyright infringement). There is also a free gallery maintained on Microsoft’s website
1. Click INSERT
2. Scroll to PICTURES
3. Click CLIP ART
You have several options for choosing clip art:
a. You can use keywords to search for appropriate clip art by typing them into the search box provided (this will search both on your computer and on the web) To insert clip art with this option:
i. From the list of images retrieved, click on the one you would like to insert
b. You can also click the link CLIP ART ON OFFICE ONLINE located at the bottom of the clip art menu box to browse and select clip art from Microsoft’s website.
i. From their website, navigate to a selection of clip art images using their provided categories
ii. Click on image to see a larger view
iii. If you would like to get the image, select the box for ADD TO SELECTION BASKET
iv. Continue to search for images and select them for download (you can download several images in one shot)
v. Once you are finished selecting images, click the link DOWNLOAD located above the thumbnail images
Note: This second way of obtaining images is a little more cumbersome a process, and usually unnecessary. More than likely you will find a suitable enough image using the first way shown.
Exercise 12: Insert a piece of clip art into your document (you choose which option you’d like to use).
Insert a Text Box
Beside actually entering text into a word document, you can also create more flexible text boxes to place within your document which can used to place emphasis on something, or to draw attention to a particular piece of information, or to add context to an image.
1. Click INSERT
2. Click TEXT BOX
3. You cursor has now become a cross. This is used to draw your textbox
4. Holding down your left mouse button, drag your cursor down and then to the right to customize the size of your box. Then, let go of the left button when done
5. Click inside the box until your get your blinking cursor
6. Type your text, then click outside the box
Exercise 13: Insert a text box into your document and enter some text into the text box.
To Move a Text Box
1. Move your mouse near the edge of the box until your cursor turned into a cross with arrow points
2. Click on the box
3. The edges of the box will now be shaded, click on this area with your mouse and holding the left button down drag the box to the new area
4. Release the left mouse button
Exercise 14: Move that text box!
To Resize a Text Box
1. Follow steps one and two above
2. Hover your mouse over one of the white bubbles that located around the box
3. Hold down the left button and drag up, down, left, left, right or diagonal to reshape the box (depending on the bubble, you may be limited in the directions you can move)
4. Release the left mouse button
Exercise 15: Resize that text box!
Insert WordArt
1. WordArt is a fun feature that lets you get really creative with entering text into your document. Not so great for professional use, but really fun for such things as birthday invitations, flyers for events, or something to give your document a little extra flare.
2. Click INSERT
3. Scroll to PICTURE
4. Click WORDART
5. Select style of Wordart from the menu, click on it and click OK
6. Select parameters for size, and color, then click inside the text box and enter your text
7. When completed, Click OK
Note: Wordart can be moved and resized just like images and text boxes, play around and get a feel for it
Exercise 16: Access the Word Art feature and create a piece of Wordart for your document
PS: This kind of work with text boxes and images take A LOT to feel comfortable. Cut yourself some slack and keep at it.
Appendix:
The following links can be used to obtain images that are copyright free or can be used under the Creative Commons license (which means you can use it as long as it not for something for which you are seeking or can create gain profit):
http://www.picfindr.com/ - This is a search engine which searches multiple sites containing copyright free images
http://openclipart.org/ - The Open Clip Art Project provides access to hundreds of images which are organized by tags
http://mashable.com/2007/10/27/creative-commons/ - This is a list of 25 sites providing copyright free clip art