PRE BID Meeting CHECKLIST
ITB # 201601070-P
Date: 12/21/16
PROJECT: Alumni Visit Center NOTE: The budget does not need to be divulged during the
meeting.
LOCATION TIME OF PRE PROPOSAL F&S Projects Conf. Room
Requisition: R0178013 Budget Amount: $365,000.00______ADVERTISED: 12/16/16
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SIGN IN SHEET Done Fed. Funds: NO Note: If Federal, preferences will not apply,
INTRODUCTIONS: Project Manager: Nivia Franco
Architect/Engineering Firm: WDG Architects
DOCUMENTS AVAILABLE FROM: NMSU’s On Line Bidding System
Link - https://nmsu.ionwave.net
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DEADLINE FOR PRE-APPROVED EQUALS: 01/10/17 @ 1:30 PM
NOTE:
DEADLINE FOR QUESTIONS: 01/10/17 BY 5:00 pm
NOTE: 1. Any questions arising from this meeting or the site visit must be submitted to the buyer
in writing.
2. It is the intent to have only one site visit.
3. Any requests for additional site visits are to be coordinated with buyer and may or may not
be granted.
4. Site visits will NOT be granted after the deadline for questions.
(This is to avoid any perception of an unfair advantage)
DEADLINE FOR ADDENDUMS: 01/12/17 by 5:00
(PLEASE MAKE SURE TO ACKNOWLEDGE ALL ADDENDUMS ON PROPOSAL FORM)
No addendum will be issued later than five (5) days prior to the date for receipt of proposals, except an addendum withdrawing the Request for Proposal or one which includes postponement of the date for receipt of proposals.
BID OPENING DATE: 01/19/17 @ 2:00 PM
LOCATION WHERE PROPOSALS ARE DUE: Procurement Services Office Located in Hadley Hall
OR
via the On Line Bidding System
Note: If submitting via the On Line Bidding System, a hard copy of the 5% bid bond must be received in the Procurement Services Office no later than 2:00 PM on the due date.
· Please allow enough time for proposals to download.
· Attachments cannot be more than 25MB
· Bidders are encouraged to submit On Line but if not, CPO will download bids on to our On Line bidding System and you will receive an email from the system advising you that your bid was downloaded.
· Once award has been made the System will send you an email notifying you of the award or non-award.
· Bidders wishing to see award information can log onto the On Line Bidding System and go the Awards Tab to see Tabulation Sheet.
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BIDS TO BE VALID FOR: 60 DAYS (re: 1.6.1 of Bid - deadline – 03/13/17)
THRESHOLD FOR LISTING SUBS: $5,000.00
Minimum Wage Rates Apply at: $60,000
THRESHOLD FOR SUBS TO PROVIDE GC PERFORMANCE AND PAYMENT BONDS: $125,000.00
DESCRIPTION OF WORK: As shown in Summary section 01 11 00
# OF CALENDAR DAYS TO COMPLETE: 130 days
LIQUIDATED DAMAGES: $500 / day
# OF ADDENDUMS @ this time: Zero
# of ADD. ALT’S. 3
# of DED. ALT’S: 3
STAGING AREA: TO BE DISCUSSED
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1. RESIDENT CONTRACTOR PREFERENCE POINTS (5 %)
(Please submit the actual certificate with proposals)
2. RESIDENT VETERAN CONTRACTOR PREFERENCE POINTS (7, 8 or 10 %)
(Please submit the actual certificate with proposal)
NOTE: Both preferences cannot be awarded
BID BONDS REQUIRED IF PROJECT IS OVER $25,000 (5% OF PROPOSAL)
Supplemental Conditions:
SPECIAL CONDITIONS:
EX:
· Resident Preference o Resident Veteran Preference WILL APPLY / WILL NOT APPLY (Whichever is applicable)
· If submitting proposals via the On Line Bidding System, Hard copy of the 5% Bid Bond is required in the CPO no later than 2:00 PM on the due date.
· Wage Rates are required.
· Please allow time for proposals to download. Attachments cannot be larger than 25MB
QUESTIONS: