DEPARTMENT OF ADMINISTRATION
FOR
IDAHO DEPARTMENT OF CORRECTION
INVITATION TO BID (ITB)
ITB16000815
Hepatitis C Virus (HCV) Treatment & Medication
April 22, 2016
TABLE OF CONTENTS
ITB Administrative Information 1
1 PURPOSE 2
2 GENERAL INFORMATION, solicitation instructions and standard terms and conditions 2
3 INQUIRIES 2
4 SPECIFICATIONS/SCOPE OF WORK 3
5 COST 4
6 SUBMISSION REQUIREMENTS 4
7 AWARD 5
8 Contract Monitoring 6
9 INVOICING AND PAYMENT 6
10 Compliance with IDAHO CODE § 20-237B 6
11 Records Maintenance 6
12 Audit Rights 6
13 INSURANCE 7
14 TERMINATION 8
15 TERMINATION FOR BREACH 8
16 EFFECT OF TERMINIATION 9
17 MODIFICATION TO TERMS 9
ATTACHMENT 1-BIDDER QUESTIONS 10
Attachment 2- BID SCHEDULE 12
ITB Administrative Information
ITB Title: / Hepatitis C Virus (HCV) Treatment & MedicationITB Project Description: / Identify a Federally Qualified Health Center (FQHC) to provide HCV treatment and medications at Medicaid rates to Idaho Department of Correction offenders.
ITB Lead: / Chelsea Cameron, Purchasing Officer
Idaho Division of Purchasing
Phone: 208.332.1607
Fax: 208.327.7320
Submit sealed Bid (if submitting manually):
MANUAL BIDS MUST BE RECEIVED AT THE PHYSICAL ADDRESS DESIGNATED FOR COURIER SERVICE AND TIME/DATE STAMPED BY DOP PRIOR TO THE CLOSING DATE AND TIME.
Submit electronically via IPRO: / Address for Courier
650 West State Street, Rm B-15, Boise, ID 83702
Address for US Mail (if different)
P.O. Box 83720, Boise, ID 83720-0075
Electronic Submission
http://purchasing.idaho.gov/iprologin.html
Deadline to Receive Questions / Thursday, May 28, 2016 11:59:59 p.m. Mountain Time
ITB Closing Date: / See IPRO Header Document
ITB Opening Date: / 10:30 a.m. Mountain Time the following business day after closing
Initial Term of Contract and Renewals: / One (1) year. Upon mutual agreement, the contract may be extended or amended. The total contract term, including all extensions, may not exceed five (5) years.
1 PURPOSE
The Idaho Department of Correction, through the Idaho Division of Purchasing (the “State”), is requesting Bids from federally qualified health centers that are approved for the 340B drug pricing program to provide Hepatitis C Virus (HCV) treatment to include office visits and medication in accordance with the specifications provided below.
2 GENERAL INFORMATION, solicitation instructions and standard terms and conditions
This Solicitation is issued by the state of Idaho (the “State”) via IPRO:
(https://purchasing.idaho.gov/iprologin.html). The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid.
3 INQUIRIES
Questions or other correspondence must be submitted in writing to the State contact listed below.
QUESTIONS MUST BE RECEIVED BY 5 P.M. Mountain time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Timely received written questions will be answered via an amendment which will be posted to IPRO https://purchasing.idaho.gov/iprologin.html).
ITB Lead: Chelsea Cameron
Phone: 208-332-1607
Fax: 208-327-7320
E-mail:
Written questions must be submitted using Attachment 1, Bidder Questions. Official answers to all written questions will be posted on the State’s eProcurement System, IPRO (https://purchasing.idaho.gov/iprologin.html) as an amendment to this ITB.
Any questions regarding the State of Idaho Standard Contract Terms and Conditions found at http://purchasing.idaho.gov/terms_and_conditions.html must also be submitted in writing, using Attachment 1, Bidder Questions, by the deadline identified in this subsection. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:
1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency);
2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned;
3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.
Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.
4 SPECIFICATIONS/SCOPE OF WORK
Restate each specification listed in this section, followed by your response demonstrating that your Bid meets or exceeds the required specifications; provide description, as appropriate.
4.1 Specifications for HCV Treatment and Medication are included below.
4.1.1 The Idaho Department of Correction (“IDOC”) has a health services contract for its offender population, currently with Corizon LLC (the current “offender health services contractor”). The Contractor must be a Federally Qualified Health Center that is approved for the 340B drug pricing program. Per Idaho Code § 20-237B, IDOC is entitled to be charged no more than Idaho Medicaid reimbursable rates for HCV treatment services and drugs.
4.1.2 For the period of July 1, 2016 – June 30, 2017, IDOC estimates approximately fifty (50) offenders will need the twelve (12) week or twenty-four (24) week Sovaldi (sofosbuvir) & Ribavirin or Harvoni (ledipasvir/sofosbuvir) HCV treatment regimen. It is also acknowledged that other effective treatment regimens and medications may be introduced during this time that can be used by the Contractor once the medication is approved by the Federal Bureau of Prisons (BOP) and included in their Clinical Practice Guidelines for Evaluation and Management of Chronic Hepatitis C Virus Infection (BOP Guidelines), and after notifying IDOC in writing to the addition or change.
4.1.3 Upon award of the Contract, IDOC will provide the Contractor with a list of offender patients to receive HCV treatment. The offender health services contractor will provide copies of the patient HCV history, lab work, or tests. Offender Protected Health Information must be provided in accordance with HIPAA standards.
4.1.4 Treatment services provided by the Contractor will include office visits to the Contractor’s treatment location during the HCV treatment. The Contractor must identify, in the bid schedule, the frequency of office visits while the offender patient is receiving their drug regimen. IDOC will have offender patients coming from multiple sites south of Boise; the Contractor must have treatment location(s) within thirty (30) miles of the Boise Airport. To minimize the impact of transportation and staffing costs, IDOC will transport offenders for treatment in groups. IDOC and the Contractor will work together to develop a schedule for office visits.
4.1.5 The offender health services contractor will be responsible for all diagnostic testing and examinations needed to determine candidates for treatment. If the Contractor requires any additional testing or follow-up, the Contractor will send an order to the offender health services contractor, who will provide any follow-up care and provide updates to the Contractor on each order received within fourteen (14) calendar days.
4.1.6 The offender health services contractor will administer the medications provided by the Contractor to the offender during the treatment period. The Contractor will deliver the medications to the IDOC correctional officer(s) transporting the offenders back to the IDOC facility, who will then give the medications to the offender health services contractor’s staff to administer to the offenders at the required dosage and frequency. The Contractor must provide enough medication to treat the offender between office visits. The offender health services contractor will provide all aftercare.
4.1.7 IDOC will be responsible for all costs for transporting offenders to and from treatment appointments.
4.2 Quantity
The number of offenders will vary each year, depending on the number of offenders that meet the priority criteria for treatment in conjunction with the BOP Guidelines. During the initial term of the Contract the number of patients requiring this service is anticipated to be fifty (50) offenders; however, no minimum or maximum is guaranteed.
5 COST
Provide your fully burdened Costs on the Bid Schedule (Attachment 2).
6 SUBMISSION REQUIREMENTS
6.1 Required Bid Submission Items
Your Bid Submission must consist of the following:
6.1.1 Bid Schedule
Provide your cost information on Attachment 2, Bid Schedule, below. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.
6.1.2 Federally Qualified Health Center
Provide evidence the contractor is a Federally Qualified Health Center (FQHC) and is approved for the 340B drug pricing program.
6.1.3 State of Idaho Signature Page
A completed State of Idaho Signature Page is required. The State of Idaho Signature Page is attached in IPRO.
6.2 Bid Submission Methods
Bids may be submitted electronically via IPRO or manually in a sealed envelope/package. Do not fax or e-mail your Bid. Your Bid must be received at the Division of Purchasing by the date and time specified on the IPRO header document. The official time, for ITB closing purposes, is the Division of Purchasing’s time clock. Alternate bids are not allowed.
6.2.1 Electronic Submission via IPRO
If submitting electronically via IPRO, enter your cost in IPRO as the Grand Total from your completed Bid Schedule, and upload all items required in 6.1, Required Bid Submission Items. Do not submit items in .pdf format, unless provided otherwise in this ITB.
If submitting via IPRO, be advised that that the Bidder for Bid evaluation and award purposes is the entity profile under which the Bid is submitted in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.
While it is not mandatory to submit your Bid electronically via IPRO, all Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a Bid manually outside of IPRO) as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.
Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.
6.2.2 Manual Submission
If submitting manually (via U.S. Mail, courier/hand-delivery), seal all Required Bid Submission Items in a single envelope or package (be certain to include an original hand-written signature on the State of Idaho Signature Page) and label the outside of the package as follows:
Attn: Chelsea Cameron, Idaho Division of Purchasing
Bidder Name: (Company Name)
ITB Number: ITB16000815
ITB Title: HCV Treatment and Medication
Bidders submitting manually must provide one (1) original submission of their Bid, as well as an electronic copy on a USB or CD. Please clearly identify the original manual submission and be certain that the Signature Page is located at the front of the original Bid.
6.3 Trade Secrets
If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.
Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:
Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”
Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.
7 AWARD
Award will be made to the responsive responsible Bidder with the lowest Total Cost, as provided on the Bid Schedule.
Note: In the event of conflict with the State’s Standard Terms and Conditions, or other terms, conditions or requirements contained in this ITB, the following provisions will take precedence:
8 Contract Monitoring
The Contract will be monitored by tracking the number of office visits, cost of the office visits and medication, and whether there are any issues with the co-developed treatment schedule not being met.
9 INVOICING AND PAYMENT
Payment of the invoice is contingent on the Contractor delivering a proper invoice and any other documents required by the Contract to IDOC at the conclusion of each calendar month. The invoice is due within ten (10) business days of the end of the concluding month.
The Contractor must provide the following information with each invoice: