Zone BSpringZone

Deputy GovernorsPattiFersovitchandYannickTchaniaMarch 12,2016

MINUTES

Callto Order–10:02 a.m.

OCanada–Edmonton KinsmenKinSong –Ft.EdmontonKin

MomentofSilence forDeparted Kinand Service Members

Welcomeon behalfofDeputyGovernors

  • StickyFingersProtocol – not allowed to steal regalia or anything in the building, decorations are off limits too

WelcomefromHostClub – President Gary Lynch from Fort Edmonton Kin

Addressto theChair:DG’sPattiandYannick,FellowKinGuests,welcome to ourjungle!Appointments

  • RulesofOrder –Doug Ingersoll(FortEdmonton Kin)
  • Secretary–Angela Dempster(EdmontonKinettes)
  • Credentials – JeffHarris(Edmonton Kinsmen)
  • Sergeant-at-Arms –LeducKinsmen

Introductions

  • PresentPastNationalOfficers
  • PresentPastDistrictOfficers
  • Life Members
  • NewMembers
  • FirstTimers

RollCall

KinClubs:BeaumontKin– presentKinetteClubs: Camrose Kinettes–absent

FortEdmontonKin– presentEdmonton Kinettes – present

UofA KinCampusClub– absentLeducKinettes–presentWetaskiwin Kinettes–present

Kinsmen Clubs: Camrose Kinsmen– absentEdmonton Kinsmen–present

LeducKinsmen–presentProvostKinsmen–absent

WainwrightKinsmen–absentWetaskiwin Kinsmen–absent

Video of Patti and Yannick’s travels this year

Rules of Order – Doug Ingersoll (Fort Edmonton Kin)– CHAIR: Come to your feet, Have your thoughts prepared, Address the Chairs, Introduce Yourself, Render your wisdom

CredentialsReport– JeffHarris–

-four clubs in attendance with their Accredited Delegate forms submitted: (Edmonton Kinettes, Edmonton Kinsmen, Ft Edm Kin, Beaumont Kin, Wetaskiwin Kinettes). Camrose Kinettes had form submitted but none of their delegates are present.

Additions/Deletions to Agenda - none

Adoption of Agenda – motion Kirsten Jenner (Beaumont Kin Club), second LeAnneChristiansen (Edmonton Kinettes)

PartyRocKINTravelAwardWinner– over 400 km – Theresa Potts (Edmonton Kinettes)

GovernorDan Gosse– welcome to Spring Zone and regards from the District

Wellness break – 3 min

Presentations

  • District Convention “Kin Wilder”–Tim Franz, Lethbridge Kinsmen

•April28, 29, 30th in Lethbridge

•video presentation

  • DistrictService Director– Angela Jenkins –

•service pins $5 each for CF and Stars

•Cheer for a Year raffle tiks $10 each for CF and Stars

•trivia game and presentation

•remember to report your service hours

•donate blood, sign up to be an organ donor, donate to HREF, new name for CF run: Carstars Walk for Life to make CF History

  • Vice Governors –Susan Dickson Dean Faithfull

•PacKIN the Passion– Video presentation: introduced Executive and encourage running for Deputy Governor, goals (attending events/mtgs, webinars and education, Exec Leadership seminars, interclubs, monthly newsletter, member retention, recognition, communication, fun District-wide project)

Wellness Break – 5 min

AdoptionofSpring ZoneMinutes from2015 –

Motion: Karen McBride(Edmonton Kinettes), seconded by Wes Tyson (Leduc Kinsmen) - Carried

Approval of FinancialStatementsfrom 2014/2015Kin Year

Motion: Theresa Potts (Edmonton Kinettes), Seconded Marjorie Cooper (Edmonton Kinettes), Discussion, CARRIED

1stCallforDeputyGovernorNominations

-Signed nomination form has been submitted for Emma Caiger(Ft Edmonton Kin)

-Nomination for Shawn O’Connell (Edmonton Kinsmen) – accepted

Reports – AsPrinted in Bulletin

  • NationalPresident
  • NationalBoardofDirectors
  • DistrictGovernors –Dan Gosse Corie Brand
  • DistrictService Director– Angela Jenkins
  • DistrictMembership Director–John Tse
  • DistrictTreasurer–Lucia Cutting
  • District4 Foundation–Patrick Dower
  • Club Presidents

Adoption of Reports – motion by Cathy Tse (Edmonton Kinettes), seconded by Shawn O’Connell, (Edmonton Kinsmen)– CARRIED

PublicSpeakingCompetition – rules presented by Guy Smith:

-Theresa Potts (Edmonton Kinettes) – Why I Joined Kin

-Trevor Johnson (Edmonton Kinsmen) – Intention vs Action

Thank you: judges Guy Smith (Ft Edmonton), Carol (Ft Edmonton), Wilf (Ft Edmonton), Marjorie Cooper (Edmonton Kinettes), and timer Doug Christiansen (Ft Edmonton)

Kin Grace -Edmonton Kinettes

Voting Procedures – JeffHarris

-Members of the Association are the Clubs. Each Club will provide in advance an Accredited Delegate form indicating which person will represent that club for voting. Clubs must pass a vote on who their accredited delegates are.

-Show of hands vs poll vote – show of hands counts each vote (club) as one whereas the poll vote counts how many members each club that is voting has (proportionate representation)

-Elections and other important votes will be poll votes

-How to call a poll vote? At least ten Clubs must agree for a poll vote to take place.

-What if a club does not have a member attending a conference? They can indicate a proxy voter from another club on their Accredited Delegate form.

2ndCallforDeputyGovernorNominations- none

Joke Off (Please state your name and club)

-Trevor Johnson (Edmonton Kinsmen)

-Karen McBride (Edmonton Kinettes)

-Wendy Neufeld (Wetaskiwin Kinettes)

-Allan Hyson (Leduc Kinsmen)

-Guy Smith (Fort Edmonton Kin)

-Emma Caiger (Fort Edmonton Kin)

Updates from Club Presidents

-Fort Edmonton Kin Club – President Gary Lynch – pleased with how their Feed the Hungry project has expanded among other clubs and it is received with much gratitude from the homeless – this year we’ll be doing it as a National Kinvention Service Project

-Beaumont Kin Club – Vice President Kristen Jenner – been doing several small scale service projects, while building their club and establishing themselves in the community – upcoming town cleaning initiative in partnership with the Town

-Edmonton Kinettes – President AlannaCannell – Cuts for Kids at Norwood School was a big hit this year: haircuts at salon for grade sixes including pizza lunch, snacks, and crafts, then all 275 students in the school receive Christmas gifts (hats, mitts, pyjamas, slippers, books, toys, stuffed animals, and stocking stuffers) – bottle drive for YESS – helped fill hampers a couple of times at Edmonton Food Bank – currently working on filling purses and kits for YESS and Terra (containing toiletries) – big fundraiser coming up April 16th

-Wetaskiwin Kinettes – Wendy Neufeld – personal favourite is the Cookie Walk where all the members bake cookies, then people buy a tin to fill with the cookies and funds ($1,000-$1,400) go to Secret Santa

-Edmonton Kinsmen – President ShawnHuculak – Toy Blitz ($10000) for Santa’s Anonymous, $25,000 for CF at Corporate Cup, building garden beds for Food Bank, donating money and time to the Tagler Youth Centre, have done Feed the Hungry

-Leduc Kinsmen – President Wes Tyson – Christmas tree lot for 35th year is still going strong – Leduc Experience Poker Tournament is coming up – annual golf tournament is in planning stages

LUNCH– 1:30 – 2:15pm

Presentations

  • Edmonton Kinsmen 90th Anniversary – John Tse

•7th May at Hotel Macdonald, $90 per person

  • DistrictMembership Director–John Tse

•Focus on relationship building rather than recruitment, as well as supporting other clubs with service projects

•New members need better guidance and mentorship in order for clubs to grow and retain members

  • Vice Governor Candidate – Rob MacCannell

•Video presentation – KINpowermentteam (running mate Lisa Maggrah)

•Empower, Educate, Engage

  • National Convention Presentation – John Tse (Edmonton Kinsmen)

•August 17th -21st, Edmonton, hosted by all three Edmonton clubs

•Highlights: Wednesday golf tournament, Thursday service project and public speaking, Vegas Variety show, Friday evening Studio 54 party, Saturday night hosted by Halifax 2017 Kinvention Committee

•Registration will be out shortly after District Conventions

•Sponsorships: looking for sponsors for coffee breaks, etc. Can get a letter and outline of various sponsorship packages.

LittleWarriors – guest speaker: Glori Meldrum

-Be Brave Ranch has been open for two years and in clinical trials with approximately 7-10 children ($25,000 per child for a year). Six houses and a lodge with capacity for 60 children. Yoga, play, art, horse therapies. Kids and families get 200 hours of therapy. Through donations they have covered all the costs. No government funding. Decrease of 70% of donations since last June. Ages 8-12 are supported at the ranch. Next group will be females 12-16 yrs (but not in the foreseeable future without further funding).

-Clinical trial results from the Be Brave Ranch will be announced in the near future

-Donation of $2,5000 presented from Fort Edmonton Kin Club

Wellness Break

GovernorCorie Brand – spoke about potential, and be mindful of how we treat / support each other

Old Business– none

NewBusiness:

-Kinette FLC– hosted by Stampede City Kinettes in Banff

-KinsmenFLC–hosted by Lac LaBiche

-Spring Zone 2017– hosted by the Leduc Kinsmen

3rdFinalCallforDeputyGovernorNominations

-Seconding the nomination for Shawn O’Connell: Shawn Huculak(Edmonton Kinsmen)

Motion to close nominations, Guy Smith (Fort Edmonton Kin), Seconded by John Tse, carried

Election of Deputy Governors – Secretary castsone ballot each for Emma Caiger (Fort

Edmonton Kin) and Shawn O’Connell (Edmonton Kinsmen)

-RemarksofDeputyGovernorsElect

ZoneAwards Presentations:

  • PublicSpeaking – Theresa Potts and Trevor Johnson will both proceed to District Convention
  • TravelAwards

•Kinettes – Senior travel: Kinette Club of Edmonton

•Kinsmen – Kinsmen Club of Edmonton

  • ServiceAwards – Kinette Club of Edmonton for their Cuts for Kids project
  • FamilyofKin Awards – Kinette Club of Edmonton
  • Rose BowlAward – Kinette Club of Edmonton
  • JokeOffAwards – Trevor Johnson (Edmonton Kinsmen)
  • Roll CallAward – Kinette Club of Edmonton

GoodofKin/Return ofRegalia

SergeantAtArmsReport

Motion for fines ($34 + $20 owed by Governor Dan) to be donated to Little Warriors, Wes Tyson (Leduc Kinsmen), seconded by Cathy Tse (Edmonton Kinettes) – CARRIED

Host Club Final Remarks/EveningFestivities – President Gary Lynch (Fort Edmonton Kin)

-Dinner 5:30/6pm

-DJ tonight, 50/50 will draw before dinner

DeputyGovernorFinalRemarks

Adjournment–3:40

Motion by Shawn O’Connell (Edmonton Kinsmen), seconded by AlannaCannell(Edmonton Kinettes), Carried