General Meeting to be held on Tuesday, 20 October 2015

At MAV, Level 11, 60 Collins St, Melbourne

Following the AGM (10.00am) to 4.00pm

AGENDA

Presentations:

11.30amShirley Bateman,City of LiteratureScholarship update

12.00pmPLVN Partners

1.00pmBrendan Fitzgerald, Go Digi Program

3.00pmIan Phillips, Annual Survey 2014-15

1. / Welcome
Apologies:
2. / Minutesof Previous General and Executive Meetings
Minutes of General Meeting of 16 June 2015and Executive Meetings of July and August 2015 / JMurrell
3.
3.1
3.2
3.3 / Business arising from previous minutes
Victorian Tech Savvy Seniors- update
Prevention of Violence Against Women- update, Kellie Nagle
Creative Industries Strategy - update / KWS
KWS
4. / Correspondence In & Out (includes electronic format) - attached / KWS
5.
5.1
5.2 / Financial report
Financial Status attached
Invoices for Payment attached / JCullen
6. / PLVN Communication Plan – draft attached
What resources do you need to help you communicate this to your staff? / KS
7. / The Victorian Library
Local Government Victoria
PLVN Advocacy / CMorr
JM
8. / State-Wide Library Development Projects
Attached / DR
P
9.
9.1
9.2
9.3 / Updates:
ACPL
ALIA Australian Public Library Alliance
INELI Oceania
SWIFT Update / JM
KWS
CMack
PC
10. / Presentations
11.
11.1 / Other Business
Australasian Mobile Library Conference, 12-14 August 2016 / KS

Meeting Close

Next General Meeting:8 December 2015 at Geelong Library and Heritage Centre

With thanks to our Partners for their continuing support:

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Public Libraries Victoria Network Inc. ABN:62 734 551 228Reg No:A 0023 190g

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Public Libraries Victoria Network Inc. ABN:62 734 551 228Reg No:A 0023 190g

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Item 4:PLVN Correspondence to 13 October 2015

Inwards

Number / Date / From / Subject / Action / By
16/001 / 30.7.2015 / Sally Jones / Request for 3 month’s leave of absence until 31 October 2015
16/002 / 12.8.2015 / Rhys Bailey, Crowe Horvath / PLVN Audited Financial Statement 2014-15 & draft Management Letter / PLVN Exec 1.9.2015

Outwards

Number / Date / To / Subject / Action / By
O/16/001 / 17 July 2015 / Creative Victoria / PLVN submission to the Creative Industries Strategy – submitted online, document in Advocacy folder
O/16/002 / 1 September 2015 / Crowe Horwath / Signed management letter and financial statements

Item 5:FINANCIAL REPORT to 30 September 2015

5.1Financial Status:

Bank Balance / July / August / September / TOTAL
Macquarie Transaction Account
Opening Balance / $148,811 / $192,413 / $261,135
Closing Balance / $192,413 / $261,135 / $353,532
Interest Received
NAB Community Saver
Closing Balance / $7,580 / $7,362 / $72,362
Profit and Loss / July / August / September / YTD
from MYOB ex GST
Income / -$45,826 / -$355,438 / -$463 / -$401,727
Expenditure / $379,645 / $29,867 / $9,631 / $419,143
Net Surplus/Deficit / -$33,819 / $325,570 / -$9,168 / -$820,870
Quarterly summary / Q1
Income / -$401,727
Expenditure / $419,143
Net / -$17,417
BAS

5.2:Invoices for Payment

INVOICES RECEIVED
Invoice Date / From / For / Amount (GST excl)
1.10.2015 / Booked Out Agency / Booking and Speaker fees for the PLVN Children's and Youth Seminar, 12 November 2015 / $1,034.00
8.10.2015 / Campaspe Regional Library / Victorian Tech Savvy Seniors extension to December 2015 / $3,300.00
6.9.2015 / Carol Ely / Gifts for speakers at the Behavior Based Marketing seminar, 29 October 2015 / $96.00
14.9.2015 / Glenelg Library Service / Victorian Tech Savvy Seniors extension to December 2015 / $2,200.00
31.8.2015 / Municipal Association of Victoria / Exec Officer, Administration overhead, catering and workshop receipts for August 2015 / $4,484.59
2.9.2015 / State Library of Queensland / Victoria's contribution to the National Summer Reading Club / $8,184.00
22.9.2015 / Vicnet / Extension of domain name to 28.9.2017 / $114.99
Total: / $19,413.58
FUTURE INVOICES
From / For / Amount (GST excl)
East Gippsland Library Service / Victorian Tech Savvy Seniors extension to December 2015 / $2,750.00
Goldfields Library Corporation / Victorian Tech Savvy Seniors extension to December 2015 / $7,920.00
Goulburn Valley Regional Library Corporation / Victorian Tech Savvy Seniors extension to December 2015 / $9,020.00
I and J Management / Conduct and analysis of the PLVN Annual Survey 2014-15 / $10,780.00
Swan Hill Regional Library Service / Victorian Tech Savvy Seniors extension to December 2015 / $3,300.00
Wellington Shire Library / Victorian Tech Savvy Seniors extension to December 2015 / $2,200.00
Total: / $35,970.00

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Public Libraries Victoria Network Inc. ABN:62 734 551 228Reg No:A 0023 190g

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Public Libraries Victoria Network Inc. ABN:62 734 551 228Reg No:A 0023 190g

Page 1