Enrollment Management
Meeting Notes
October 27, 2008
Page 3 of 3
Enrollment Management Committee Meeting
October 27, 2008
Present: Dawn Lindsay, Joy Cook, Mike Scott, Dave Mack, Kathy Flynn, Pat Hurley, Jewel Price, Sharon Combs, Jeanette Stirdivant, Peggy Renner, Edward Karpp, Ron Harlan, Jean Perry, Monette Tiernan, Peter Stathis, Paul Schlossman, Mike Dulay
Block Scheduling, TBA Hours and Instructional Space
Chancellor’s office has mandated that the block schedule be in place by Fall 2010. This will result in a projected 7-12% loss in revenue. One time allocation will be lost each day. Change in TBA rules will result in additional loss of 60-70 FTES. Additional instructional space will have to be identified to boost offerings.
FTEF Cuts and Student Progress (Kathy Flynn)
FTEF allocation for ESL was based on a year that was low for that division. ESL may not be able to offer classes during second summer session. Kathy is concerned about students’ progress toward graduation.
· Deans have been in negotiations with his division chairs. Some divisions have “traded” FTES to meet needs.
· Jeannette suggested looking at a 3-year average for ESL.
· Additional cuts to FTEF may need to be made depending on the budget.
Discussion took place about the impact of cuts on F-1 visa students.
· ESL program had to turn away some students this semester because classes were cut early.
· Many students had to use their one semester under 12 units for their first semester, rather than their last.
· The number of new students in the program is fairly stable. This could be used to help plan ahead so that classes aren’t cut before this student group can register.
· International Students Program has applied to issue I-20s for language training. If this new program is approved, additional seats will be needed in classes. The revenue generated would be discretionary money for the College. Perhaps this program could pay for itself.
Discussion moved to graduation requirements.
· If number of requirements could be cut, it would help save FTEF.
· Need to evaluate GCC’s requirements in relation to the State’s requirements and those of other colleges in the area.
· Sharon has sent all of the information to the Academic Senate President.
· Some faculty members are against changing the requirements. Faculty feel that their classes are being cut, which is a misconception.
· Need to consider what is in the best interest of the students.
· Students are averaging 80 units before completing their AA requirements. However, GCC serves a large population of students requiring basic skills classes. GCC may not be disproportionately high compared with other colleges if basic skills classes are taken out of the unit count. The Transfer AA requirements should also be taken into consideration because students must complete a higher level of Math and English to be transfer certified.
Outcome: Dave will bring the Title V requirements to the next Academic Affairs Committee meeting for discussion.
Discussion took place regarding increasing online classes.
· Increased online offering would free up space for traditional classes.
· Online classes could generate additional FTES without impacting rooms.
· Other colleges are developing Associate Degrees that can be earned entirely online.
· Some 4-year schools are not accepting online classes for transfer.
· Academic Senate has an ancillary stipend to develop online classes. Perhaps the Administration could offer a similar incentive to the full time faculty.
· Rules regarding full-time faculty, online instruction, and hours required on campus will have to be negotiated. Should take place at the same time secondary effects of the new block schedule are being discussed.
· Apportionment for online classes is collected differently.
· Hybrid classes are also an option
· Online and hybrid are not appropriate formats for all subjects.
Adherence by Divisions to FTEF Targets (Peter Stathis)
Peter, with the help of Ron Harlan and Ed Karpp, has been trying to analyze by Division how well they are doing sticking with the FTEF targets that they were assigned. Problem is with large lecture classes. He does not yet have the baseline data for 2006.
· Initial look shows FTEF is up from 2006, but this does not include Winter and Spring 2009 nor large lecture classes.
· Many chairs have cut in Winter and Spring.
· Non-Credit is down in FTEF in comparable semesters.
Outcome: Peter will bring the item back once he has the baseline data.
Units for student seeking AA with Elementary Algebra (Peter Stathis)
Math 141 is being made non-degree applicable. Data from Ed Karpp shows that the number of students who would need those 4 units is very small.
· If the College chooses, English 120 can also be made non-degree applicable when the AA requirement shifts to English 101.
· Jeannette asked to see data analyzing the students who earn Associate Degrees and the English or ESL level at which they start. She would like to see how much preparation is needed before students begin taking their degree applicable classes.
· Jewel indicated that Matriculation produced a detailed student preparedness study several years ago. Perhaps a new one can be done.
Outcome: Peter will bring Math 141 change to the Curriculum and Instruction Committee.
Discussion shifted to the number of degrees awarded by GCC and graduation requirements.
· Need to find out if students who don’t get their degrees at GCC opt to get one at another college. Is it because the requirements at GCC are so high?
· GCC awards fewer degrees than other area colleges of comparable size.
· Still a two to three year window before the Transfer AA is no longer awarded. Once the Transfer AA is no longer available, there will be a large drop in the number of Associate Degrees awarded.
· Other colleges allow some students to double count certain classes.
· State only requires 18 units for an AS major or certificate, but GCC requires 24 units.
Discussion took place on the mission of the College to both award degrees and transfer students.
· Students who both transfer and receive a degree can be double counted with the Chancellor’s Office.
· Can the college do a transcript audit and award a degree without the student applying for it? Sharon reported that this topic was out on the user group and that automatically awarding a degree could interfere with a student’s eligibility for financial aid. Pat indicated that she had not heard of such a problem.
Discussion took place of the budget problems.
· May not be able to fund replacements for the 19 faculty retirements in one year. May have to wait two years.
· State is looking at granting a hold harmless year for next year. College has met its obligation for this year.
· Statewide Academic Senate is looking at putting a freeze on the 75/25 rule to its current status.
Outreach Update
· Outreach program will be participating in college fairs at local high schools starting in October and continuing through December.
· Office will also be conducting several campus tours and shadow days throughout the fall semester.
Marketing Update
· Marketing is continuing to be challenged by the $55,000 cut to their budget.
· Winter schedule in on campus. The look is slightly different from past schedules, but the focus is still on students and a faculty highlight has been included.
Recorded by Heather Glenn