5
South Central KY Area Meeting Agenda 11-13-16
(Revised on 10/2016 posted on sckana.net)
Call to order at 1:03 by Chair
Serenity Prayer by Group Body
Twelve Traditions read by TSG
Purpose and Scope read by HOL
Concepts read by HJF
Service Prayer read by Entertainment Chair for KRCNA XXXI
Executive Committee Roll Call:
Chairperson P P&P P late
Vice-Chair V P. I. V
Secretary P Activities V
Treasurer P late Literature V
RCM V Outreach V
RCMA V H&I V
KRCNA 31 Chair P
Home Group Roll Call: (record if group being represented is not voting)
DIU A-P late voting NTF A 3rd miss
HJF P TSG P
HOL P WDR R not voting
JFT R J2F A 2nd miss
LTP P late WIP inactive
MWBR A PNP A
2nd Consecutive meeting attended for any new home groups joining the ASC Yes/No No
2nd Consecutive meeting attended for any home group returning to the ASC
Yes/No No
Voting Members Established 5 Quorum needed is 4 Yes
2nd Consecutive meeting missed for any home group, sub-committee chair or any other trusted servants Yes/No Yes JFT
3rd Consecutive (or more) meeting missed for any home group, sub-committee chair or any other trusted servants Yes/No Yes NTF
Recognition of any new home groups attending or returning to the ASC Yes/No
Minutes from previous meeting read by: Sec.
Motion to accept as read Yes w/amendments Yes
Motion to accept by TSG seconded by HOL
Amendment reads: Dates and vote
Vote 5-0-0 Pass/Fail
Treasurer Report: Treasurer
Motion to accept as read: yes w/amendments: yes
Motion to accept by TSG seconded by HOL
Amendment reads: ______
Vote 5-0-0 Pass/ Fail
GSR Report/Donations/Discussion: (Policy states rotate the order to report monthly) (* indicates 1st group reporting at January 2015 ASC meeting)
* DIU P oral report $______NTF A $______
HJF P r/s $ 50.00 TSG P r/s $______
HOL P r/s $______WDR R r/s $______
JFT R oral report $______J2F A $______
LTP P no report $ 10.00 WIP inactive $______
MWBR A $______PNP A $______
Total Group Donations $60.00
RCM/RCMA Report r/s Regional Minutes yes/no
***(Region meets in odd months only and rotates to each area location)***
Subcommittee Reports: (* indicates 1st Subcommittee that reported at the January 2016 ASC, changes monthly)
*P&P P no report PI V
Activities V Literature V
Outreach V H&I V
KRCNA 31 Chair P r/s
Break For 15 Minutes (per policy) at: motion to waive by TSG 2nd by HJF passed 4-0-1
Call back to order at ______by______
Re-establish voting members______
Groups not represented after the break______
Money Expenditures/Transactions for Today’s Business:
Starting Balance $ 624.84 (prudent reserve $500.00)
Operating Balance $124.84 (minus PR)
Fixed Monthly Bills
Combined Communications $17.50
Total Monthly Expenses $17.50
Expenses as requested:
Secretary______
P&P______
Literature______
H&I______
PI______
Activities______
Outreach______
RCM______
P.O. Box ______paid annually, due June 2017
Rent ______paid annually, due June 2017
Region______
Domain Fee (sckana.net)______paid annually, due July 2017
Site 5 Website Host______paid annually due July 2017
Misc. ______
Total Requested Expenses: $0
Total monthly and requested ASC expenditures for today $17.50
Income:
Group Donations $60.00
Activities______
Literature ______
Misc.______
Income Total: $70.00 (7th Tradition will be added at the close of business)
Old Business: (includes voting on any motions pending from ASC/Region)
Regional motions: 07-09-16 sub-committee passed 4-0-1
09-01-16 ad-hoc for Bluegrass will get combined with us representation at the
World passed 4-0-1
Election of Trusted Servants: None
Trusted Servants Service Terms reviewed monthly by ASC Secretary
(Open the nominations for terms ending within 2 months so the position can be closed and voted on)
ASC Positions Vacant: V-Chair, RCM, RCMA, PI, Literature, Outreach, Activities, H&I
Area positions with nominations open: V-Chair, RCM, RCMA, PI, Literature, Outreach, Activities, H&I
Nominations from the floor for:______by______2nd ______
______
Motion to close nominations for:______
Motion by______2nd by______
Vote to close nominations______
Vote to elect Y / N ______
Regional Positions Vacant: V-Chair, P&P, H&I, Literature, PR
Regional nominations made from the floor: ______
Regional nominations/resumes going back to the groups______
New Business: (includes new motions going back to the groups from ASC/Region)
KRCNA XXXI Entertainment Chair asked for supplies from groups for fundraiser list sent e-mail see attachments.
P & P will update schedules
ANNOUNCEMENTS: (include monthly Sub-Committee meetings per policy)
HJF Rick S. 3 yrs. 11-30-16
LTP Sam C. 1 yr. 11-19-16
DUI Big Mike 3 yrs. 11-29-16
Fund raisers
SCKANA 12-3-16
Owensboro Area 2-11-17
Louisville Area 2-25-17
PANA sometime in March 2017
KRCNA XXXI Subcommittees
Registration Wed. 11-16-16 Her Path Glen Lily Rd at 6 pm.
H&H Tues.11-15-16 6 pm at Grace Church
Programming Thurs. 11-17-16 8:45 pm Hillview Heights Church
Entertainment Mon. 11-14-16 6 pm at Wayne’s house
Merchandising Wed. 11-16-16 6 pm at Starbucks, Campbell Ln.
KRCNA XXXI Committee Meeting 12-5-16
Region/WSO Donation Yes/No $______divided by 2=______
(per policy 30% above PR if not obligated for other expenses)
Next scheduled ASC Meeting: 12-11-16
Next scheduled Regional Meeting: 11-20-16 location: Token Club, New Albany, IN
7TH Tradition $10.00
Motion to close by TSG 2nd by HOL
Vote to close 5-0-0
Meeting adjourned at 2:17 pm