MINUTES OF THE
SPECIAL MEETING OF COUNCILMonday, January 13, 2003 at 7:00 p.m.
3300 Wishart Road, Colwood B.C.
Council Chambers
The purpose of the meeting is to hold a public hearing.
PRESENT
Mayor Jody Twa
Councillors Cynthia Day
Connie Harrigan
Gordie Logan
Annette Moen
Jason Nault
Ernie Robertson
ATTENDING
Chief Administrative Officer Joseph Calenda
Municipal Planner Simon Lawrence
1. APPROVAL OF THE AGENDA
MOVED BY: COUNCILLOR LOGAN
SECONDED: COUNCILLOR ROBERTSON
That the agenda be approved as presented.
CARRIED.
2. PUBLIC HEARING
a) Bylaw No. 683
”Colwood Land Use Bylaw, 1989, Amendment No. 53 (109-1830 Island Highway) Bylaw No. 683, 2002 (File A5.2.57)
Mayor Twa opened the public hearing, stating that the purpose of the hearing was to allow the public to make representations to the Council respecting matters contained in Bylaw No. 683.
The Municipal Planner, Mr. Simon Lawrence, introduced the bylaw and explained its purpose. Specifically, it is to permit the Western Opportunity Network to locate its office at 109-1830 Island Highway.
There were no representations from the public.
Mayor Twa called three times for further representations. There being none the public hearing for Bylaw No. 683 was declared closed.
3. CLOSE OF PUBLIC HEARING
(As above)
4. ADJOURNMENT
MOVED BY: COUNCILLOR ROBERTSON
That the meeting adjourn at 7:04 p.m.
CARRIED.
______
CERTIFIED CORRECT APPROVED AND CONFIRMED
The Special Meeting of Council will be followed by a Regular Meeting of Council.
01 – Council Agenda – January 13-03 – Special Meeting.doc
/ CITY OF COLWOODMINUTES OF THE
REGULAR MEETING OF COUNCIL
MONDAY, January 13, 2003 at 7:05 p.m.3300 Wishart Road, Colwood, B.C. - Council Chambers
______
PRESENT
Mayor Jody Twa
Councillors Cynthia Day
Connie Harrigan
Gordie Logan
Annette Moen
Jason Nault
Ernie Robertson
ATTENDING
Chief Administrative Officer Joseph Calenda
Municipal Planner Simon Lawrence
1. APPROVAL OF THE AGENDA
MOVED BY: COUNCILLOR NAULT
SECONDED: COUNCILLOR DAY
That the agenda be approved as presented.
CARRIED.
2. PUBLIC PARTICIPATION
Mr. Arnold Rossander, 211 Portsmouth Drive, commented about the Standing Committee meeting schedule. He also wanted to know the background of the appointed citizens. Mr. Rossander was invited to contact City Hall for a calendar of Standing Committee Meetings.
3. ADOPTION OF THE MINUTES
MOVED BY: COUNCILLOR LOGAN
SECONDED: COUNCILLOR HARRIGAN
That the following minutes be adopted:
a) Regular Meeting of Council - December 16, 2002
CARRIED
MOVED BY: COUNCILLOR LOGAN
SECONDED: COUNCILLOR ROBERTSON
That the following minutes be received:
b) Capital Regional District Board - December 4, 2002
c) Capital Regional District Board - December 11, 2002
d) Capital Regional Hospital District Board - December 4, 2002
e) Capital Regional Hospital District Board - December 11, 2002
f) Capital Regional District Regional Water Supply Commission - December 18, 2002
g) Colwood Cycling Advisory Committee - November 7, 2002
h) Greater Victoria Public Library Board - November 26, 2002
i) Greater Victoria Public Library Board - December 5, 2002
j) St. John the Baptist Church Management Committee - October 16, 2002
k) St. John the Baptist Church Management Committee - November 20, 2002
CARRIED.
4. NEW BUSINESS
A. ADMINISTRATION COMMITTEE
1. Report - Chief Administrative Officer
RE: CRD BYLAW NO. 3028 – REQUEST FOR CONSENT
(A1.10.4(g))
The Committee reviewed a report from the Chief Administrative Officer, Mr. Joseph Calenda, regarding a request by the Capital Regional District (CRD) for Council’s consent for a bylaw to transfer the responsibility for a part of the Northeast Trunk Sewer from Victoria, Saanich and Oak Bay to the CRD. This is part of the overall trunk sewer system, to which Colwood is a party, and it is known as the Northeast Trunk – Bowker. Consent for the adoption of this bylaw is required from the municipalities participating in the trunk sewer system.
MOVED BY: COUNCILLOR LOGAN
SECONDED: COUNCILLOR ROBERTSON
That the City of Colwood consent, on behalf of the electors, to CRD Bylaw No. 3028, “Liquid Waste Management Core Area and Western Communities Service Establishment Bylaw No. 1, 1995, Amendment Bylaw No. 1, 2002.”
CARRIED.
5. BYLAWS
A. Bylaw No. 683
“Colwood Land Use Bylaw, 1989, Amendment No. 53 (109-1830 Island Highway), Bylaw No. 683, 2002.” (A5.2.57) SECOND and THIRD READING
First Reading for Bylaw No. 683 was given on December 16, 2002. A public hearing was held on January 13, 2003. The Bylaw is now put before Council for consideration of Second and Third Readings. After third reading is approved, the Bylaw will be sent to the Ministry of Transportation for approval.
MOVED BY: COUNCILLOR LOGAN
SECONDED: COUNCILLOR HARRIGAN
That Bylaw No. 683, being the “Colwood Land Use Bylaw, 1989, Amendment No. 53 (109-1830 Island Highway), Bylaw No. 683, 2002,” be given Second Reading.
CARRIED.
MOVED BY: COUNCILLOR NAULT
SECONDED: COUNCILLOR MOEN
That Bylaw No. 683, being the “Colwood Land Use Bylaw, 1989, Amendment No. 53 (109-1830 Island Highway), Bylaw No. 683, 2002,” be given Third Reading.
CARRIED.
6. IN-CAMERA
MOVED BY: COUNCILLOR LOGAN
SECONDED: COUNCILLOR NAULT
That the meeting move “In-Camera” at 7:12 p.m., and that under the authority of section 242.2 (1) (a)[1]and (e)[2] of the Local Government Act the public be excluded from the In-Camera meeting.
CARRIED.
MOVED BY: COUNCILLOR LOGAN
SECONDED: COUNCILLOR DAY
That the meeting move “Out of Camera” at 7:41 p.m.
CARRIED.
7. RELEASE OF IN-CAMERA RESOLUTIONS
MOVED BY: COUNCILLOR NAULT
SECONDED: COUNCILLOR LOGAN
That the public be advised that the following resolutions, passed at the January 13, 2003 In-Camera Council Meeting, are removed from their “In-Camera” classification:
1. RE: COUNCIL CITIZEN APPOINTMENTS TO COMMITTEES
(A1.1.2)
That the Deputy Clerk’s January 8, 2003 report, regarding Council Citizen Appointments to Committees, be received and filed.
2. RE: APPOINTMENT TO COMMUNITY POLICING ADVISORY COMMITTEE
(A1.3.16)
That Council appoint Mr. Mike Minckler as the City’s non-elected representative on the Community Policing Advisory Committee, for a one-year term to expire December 31, 2003.
3. RE: APPOINTMENTS TO COLWOOD CYCLING ADVISORY COMMITTEE
(A1.3.40)
That the following individuals be re-appointed as members of the Colwood Cycling Advisory Committee, with a term to expire December 2003:
§ Mr. Alex Gutowski – re-appointed;
§ Mr. Brian Collier – re-appointed;
§ Mr. Michael Bodman – re-appointed; and
That Ms. Janet Besler and Mr. Mike Minckler be appointed as members of the Colwood Cycling Advisory Committee with terms to expire December 2003.
4. RE: APPOINTMENTS TO ST. JOHN THE BAPTIST CHURCH MANAGEMENT COMMITTEE
(A1.3.37)
That the following individuals be re-appointed to the St. John the Baptist Church Management Committee for a one-year term, to expire December 31, 2003:
· Mr. R.M. (Dick) Emery
· Mrs. Sherry Rossander
· Mr. John Bergbusch
· Mrs. Fran Hoogendoorn
And, that the following individuals be appointed as members of the St. John the Baptist Church Management Committee for a one-year term, to expire December 31, 2003.
§ Mr. Arnold Rossander
§ Mrs. Patricia Robertson
§ Mr. James Cooper
§ Mr. John Hoogendoorn
5. RE: APPOINTMENT TO EMERGENCY PLANNING COMMITTEE
(A7.2.1.5)
That Mr. Hank Frances be appointed to the Emergency Planning Committee as the Emergency Communications Coordinator, for a two-year term to expire December 31, 2004;
That Mr. Alexander Gutowski be thanked for his past service on the Emergency Planning Committee; and
That Mr. Gutowski be invited to submit his application to the Emergency Social Services Group.
6. RE: APPOINTMENT TO HERITAGE ADVISORY/PIONEER CEMETERY BOARD of TRUSTEES
(A1.3.3)
1. That staff be directed to meet with the Council representative to discuss and consider options to the Committee; and
2. That Mrs. Dola Acres be re-appointed as a member of the Pioneer Cemetery Board of Trustees (representing the Colwood Women’s Institute), for a one-year term to expire December 31, 2003.
8. ADJOURNMENT
MOVED BY: COUNCILLOR NAULT
That the meeting adjourn at 7:42 p.m.
CARRIED.
______
CERTIFIED CORRECT APPROVED AND CONFIRMED
01 – Council Minutes – January 13-03.doc
/ CITY OF COLWOODMINUTES OF THE
REGULAR MEETING OF COUNCIL
MONDAY, January 27, 2003 at 7:00 p.m.3300 Wishart Road, Colwood, B.C. - Council Chambers
______
PRESENT
Mayor Jody Twa
Councillors Cynthia Day
Connie Harrigan
Gordie Logan
Annette Moen
Jason Nault
Ernie Robertson (7:06 p.m.)
ATTENDING
Chief Administrative Officer Joseph Calenda
Municipal Engineer David Reay
Municipal Treasurer Selwyn Rose
Municipal Planner Simon Lawrence
2. APPROVAL OF THE AGENDA
MOVED BY: COUNCILLOR HARRIGAN
SECONDED: COUNCILLOR NAULT
That the agenda be approved as presented.
CARRIED.
2. PUBLIC PARTICIPATION
Mr. Wolfgang Guelich, 560 Windthrop Road, complemented Council on the new committee structure. He asked if agendas could be made for free. The Mayor said a goal of the City is to make the agendas available on the website.
Public participation ended at 7:03 p.m.
3. ADOPTION OF THE MINUTES
MOVED BY: COUNCILLOR LOGAN
SECONDED: COUNCILLOR MOEN
That the following minutes be adopted:
l) Special Meeting of Council - January 13, 2003
m) Regular Meeting of Council - January 13, 2003
CARRIED.
MOVED BY: COUNCILLOR NAULT
SECONDED: COUNCILLOR MOEN
That the following minutes be received:
n) Capital Regional District Board as Committee-of-the-Whole
- January 15, 2003
o) Capital Regional District Board
- January 15, 2003
p) Juan de Fuca Water Distribution Commission
- January 7, 2003
CARRIED.
4. OLD BUSINESS
A. ADMINISTRATION STANDING COMMITTEE
1. RE: PARKING OF COMMERICAL VEHICLES OVER 5500 KG ON RESIDENTIAL STREETS
(A5.2.116 & A5.2.59) Referred: Administration Standing Committee – Jan. 17, 2003
Councillor Connie Harrigan excused herself as she considers herself to be a conflict of interest. 7:05 p.m.
Councillor Robertson arrived at this time (7:06 p.m.)
MOVED BY: COUNCILLOR ROBERTSON
SECONDED: COUNCILLOR MOEN
That the matter be referred to staff to report options on the proposed wording to amend the Traffic and Highways Regulation Bylaw to facilitate parking for pre-incorporation trucks (grandfathering) and to facilitate a permit application process which may or may not include a public review to grant the permit.
(Parking is for private property only)
CARRIED.
2. RE: UPDATE ON PARKING COMPLAINT – 755 CECIL BLOGG DRIVE
(1370-03 –755 Cecil Blogg Drive) Referred: Administration Standing Committee – Jan. 17, 2003
MOVED BY: COUNCILLOR ROBERTSON
SECONDED: COUNCILLOR LOGAN
That the January 14, 2003 report form the Bylaw Enforcement Officer, regarding parking complaints in the 700 block of Cecil Blogg Drive, be received and filed.
CARRIED.
Councillor Harrigan returned to the meeting at 7:12 p.m..
3. RE: PROPOSED BYLAWS CONSOLIDATION
(A5.2.156) Referred: Administration Standing Committee – Jan. 17, 2003
MOVED BY: COUNCILLOR ROBERTSON
SECONDED: COUNCILLOR DAY
That a bylaw be prepared to authorize the Chief Administrative Officer to consolidate the following bylaws with the applicable amendments thereto:
§ “Colwood Building Bylaw, 1988” - (Bylaw No. 98);
§ “Colwood Traffic and Highways Regulation Bylaw, 1999”
- (Bylaw No. 462); and
§ “Business License Bylaw No. 513, 2002”
CARRIED.
B. PLANNING AND ZONING STANDING COMMITTEE
1. RE: DEVELOPMENT PERMIT APPLICATION DP-07-02 AT 1767 ISLAND
HIGHWAY – APPLICANT: DURWEST CONSTRUCTION MANAGEMENT
FOR WEST SHORE PARKS AND RECREATION SOCIETY
(P7.4.3.28) Referred: Planning and Zoning Standing Committee – Jan. 20, 2003
Mr. Darcy Kray, Durwest Construction Management, explained the opportunity to provide additional parking spaces. He estimated the ground level parking costs about $2,000.00 per stall.
MOVED BY: COUNCILLOR MOEN
SECONDED: COUNCILLOR HARRIGAN
That Development Permit DP-07-02 be authorized for issuance subject to:
1. effort be made to incorporate and increase ditch or swale filtering of water as much as possible before and after the oil/water separator; and
2. effort be made to maximize inclusion of native species landscaping in the project and adjacent golf course watercourses and ponds; and
that the permit include the following variances to the off-street parking requirements of the Colwood Land Use Bylaw, 1989 (Bylaw No. 151):
1. whereby the required parking spaces is reduced from 1,791 to 1,200; and
2. whereby the required parking spaces for the uses on the site are not required to be wholly provided on the same lot as the building or use required to be served and may be located on both Lot 1, Plan 29062 and Lot 1, Plan 20828.
CARRIED.
2. RE: CLOSURE OF A PORTION OF NOB HILL ROAD
AND HIGHWAY ABANDONMENT PROCEDURES
(A4.2.145(v) ) Referred: Planning and Zoning Standing Committee – Jan. 20, 2003
MOVED BY: COUNCILLOR MOEN
SECONDED: COUNCILLOR LOGAN
- That Council proceed with first three readings of the draft bylaw (attached to the January 13, 2003 report) to stop up and close to traffic a portion of Nob Hill Road;
- That the Ministry of Transportation be requested to issue a supporting letter with regard to the highway abandonment;
- That the City petition the Minister of Community, Aboriginal and Women’s Services to abandon the highway and vest title in the City of Colwood;
- That, as soon as it is practicable, the City dispose of the “Closed Road – Pt Sec. 1” land as outlined in the reference plan attached as Schedule “A” to Bylaw No. 682; and
- that the Mayor and Chief Administrative Officer be authorized to execute all documents, plans and/or agreements with respect to the road closure, highway abandonment and disposition of the land, and the Chief Administrative Officer be authorized to affix the seal of the corporation to documents and plans where necessary.
CARRIED.
3. RE: PROPOSED CLOSURE AND LAND TRANSFER OF PART OF ALLENDALE ROAD (P 7.13.3.4 ) Referred: Planning and Zoning Standing Committee – Jan. 20, 2003
MOVED BY: COUNCILLOR MOEN
SECONDED: COUNCILLOR NAULT
1. That Council proceed with first readings of the draft bylaw (attached to the Municipal Planner’s report dated January 14, 2003) to stop up and close to traffic a portion of the Allandale Road right of way;
2. That the Ministry of Transportation be requested to issue a supporting letter or memorandum with regard to the petition to the Minister of Community, Aboriginal and Women’s Services; and
3. That staff give consideration to the hydro-seeding of the consolidated lot.
CARRIED.
4. RE: RENAMING OF PART OF ALLENDALE ROAD AND THE NAMING OF PART OF VETERAN’S MEMORIAL PARKWAY AND A NEW PART OF ALLENDALE ROAD
(P7.1.6.8.4) Referred: Planning and Zoning Standing Committee – Jan. 20, 2003