SECOND REVISION
BOARD OF DIRECTORS MEETING
MONDAY, JUNE 23, 2014
Closed Session: 12:00
General Session: Immediately Following
The meeting is expected to end by or
before 3:00 p.m.
Los Angeles County MTA
One Gateway Plaza, 3rd Floor
729 Vignes Street, Los Angeles CA 90012
MISSION STATEMENT
Access Services promotes access to all modes of transportation and provides quality and safe ADA paratransit service on behalf of public transit agencies in Los Angeles County.
DISPOSITION1. / CALL TO ORDER / ACTION
2. /
PUBLIC COMMENT WITH RESPECT TO CLOSED SESSION ITEMS
3. / CLOSED SESSIONA) CONFERENCE WITH LEGAL COUNSEL: CAL. GOV.
CODE §54956.9
1. Existing Litigation: Gov. Code §54956.9(a)
(i) Minnis v. Access Services: LASC # BS145949
2. Anticipated Litigation: Gov. Code §54956.9 (b)
(i) Significant exposure to litigation against the
Agency / DISCUSSION/
POSSIBLE ACTION
3. Initiation of Litigation: Gov. Code §54956.9 (c)
B) CALIFORNIA GOV. CODE §54957 – PERSONNEL ISSUES
Public Employee Performance Evaluation: Executive
Director
4. /
SUPERIOR SERVICE AWARD
/ PRESENTATION5. /
REVIEW & APPROVAL OF MINUTES FROM THE BOARD
MEETING ON MAY 19, 2014 (page 6)[Staff Recommendation: Approve minutes as written.] / ACTION
[Vote Required:
majority of quorum
by voice vote]
6. /
REPORT FROM EX-OFFICIO BOARD MEMBERS
/INFORMATION
7. /GENERAL PUBLIC COMMENT
/INFORMATION
8. / CONSIDERATION TO AMEND CONTRACT SCOPE FOR ELIGIBILITY DETERMINATION SERVICES CONTRACT (AS-2441) (page 19) - AMENDED ITEM[Staff Recommendation: Board authorization of the following for AS-2441: 1) removal of certification reservation services for the Antelope Valley. 2) Change of the evaluation model from a mobile unit evaluation model to a fixed evaluation facility model at a facility provided by Access Services and staffed by CARE personnel. / PRESENTATION/
ACTION
[Vote Required:
majority of quorum
by roll call]
9. / CONSIDERATION TO AMEND CONTRACT AND ADD FUNDS FOR ELIGIBILITY SERVICES CONTRACT (AS-2441) (page 21) - AMENDED ITEM
[Staff Recommendation: for the Board authorize the following changes in AS-2441: 1) Cancel the assumption of the CARE Evaluators, Inc. lease agreement for facility space located at 528 S. Mateo Street, Los Angeles, CA 90013. 2) Increase the fixed monthly rate by $20,550 from $202,721 to $223,271 for the period of July 1, 2014 through June 30, 2015. 3) Authorize a one-time disbursement of $20,550 for the June 2014 lease expenses. / PRESENTATION/
ACTION
[Vote Required:
majority of quorum
by roll call]
10. / CONSENT CALENDAR
a) Consideration to Approve Extension and Increase Funds For Vehicle Inspection Services with Vehicle Technical Consultants (AS-2983) (page 23)
b) Consideration to Amend Contract for TAP Card Production (AS-3030) (page 25)
c) Consideration to Amend Contract Scope and Add Funds for Eastern Region Service Contract (AS-3421) San Gabriel Transit, Inc. (page 27)
d) Consideration to Modify Fiscal Year 2014/15 Employee Health Contribution Rates (page 30)
e) Consideration to Approve Purchase of Three Staff Vehicles (page 31) / ACTION
[Vote Required:
majority of quorum
by roll call]
f) Consideration for Approval to Purchase up to Thirteen CNG Vehicles For Paratransit Service (page 33)
g) Consideration to Enter Into a Facility Space Sublease (page 35)
[Staff Recommendation: Approve Consent Calendar]
11. / CONSIDERATION TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2014/15 (page 37)
[Staff Recommendation: Approval of the FY 2014/15 budget as presented.] / PRESENTATION/
ACTION
[Vote Required:
majority of quorum
by roll call]
12. / CONSIDERATION OF EXECUTIVE DIRECTOR COMPENSATION (page 40)
[Staff Recommendation: Approve the recommendation to be presented by the Compensation Committee of the Board] / PRESENTATION/
ACTION
[Vote Required:
majority of quorum
by roll call]
13. / CONSIDERATION TO AWARD SYSTEM HARDWARE CONTRACT (AS-3729) (page 41)
[Staff Recommendation: Authorize staff to award a system hardware contract in the amount not to exceed $461,000 including sales taxes, to Hewlett Packard to purchase server hardware, storage array hardware and implementation service to establish a new system hardware platform and migration of existing applications and databases.] / PRESENTATION/
ACTION
[Vote Required:
majority of quorum
by roll call]
14. / CONSIDERATION TO PURCHASE VEHICLES FOR PARATRANSIT SERVICE FISCAL YEAR 2014/15 (page 44)
[Staff Recommendation: Authorize staff to purchase up to 152 paratransit vehicles consisting of low-emission Flex Fuel ADA-accessible low-floor Dodge minivans, purpose-built, ADA-accessible CNG MV1 units, and ADA-equipped Eldorado Aerotech cutaways at a cost not to exceed $8,800,000.] / PRESENTATION/
ACTION
[Vote Required:
majority of quorum
by roll call]
15. / STATUS UPDATE ON METRO’S REVIEW OF ACCESS SERVICES (page 47)
[Staff Recommendation: Receive and file] / INFORMATION
16. / EXECUTIVE DIRECTOR’S REPORT / INFORMATION
17. / BOARD MEMBER COMMUNICATION / INFORMATION
18. /
NEW BUSINESS SUBSEQUENT TO THE POSTING
OF THE AGENDA /DISCUSSION/
POSSIBLE ACTION19. /
ADJOURNMENT
/ ACTIONAccess Services does not discriminate on the basis of disability. Accordingly, Access Services seeks to ensure that individuals with disabilities will have an equal opportunity to participate in the range of Access Services events and programs by providing appropriate auxiliary aids and services to facilitate communication. In determining the type of auxiliary aids and services for communication that will be provided, primary consideration is given to the request of the individual with disabilities. However, the final decision belongs to Access Services. To help ensure availability of those auxiliary aids and services you require, please make every effort to notify Access Services of your request at least three (3) business days (72 hours) prior to the meeting in which you wish to utilize those aids or services. You may do so by contacting (213) 270-6000.
Note: Access Services board meetings are held pursuant to the Ralph M. Brown Act [Cal. Gov. Code §54950] and are open to the public. The public may view and obtain all written information supporting this agenda provided to the board both initially and supplementally prior to the meeting at the agency’s offices located at 3449 Santa Anita Avenue, El Monte, California and on its website at http://accessla.org. Documents, including Power Point handouts distributed to Board Members by staff or Board members at the meeting will simultaneously be made available to the public. Three opportunities are available for the public to address the board during a board meeting: (1) before closed session regarding matters to be discussed in closed session, (2) before a specific agendized item is debated and voted upon regarding that item and (3) general public comment. The exercise of the right to address the board is subject to restriction as to time and appropriate decorum. All persons wishing to make public comment must fill out a yellow Public Comment Form and submit it to the Secretary to the Board. Public comment is generally limited to three (3) minutes per speaker and the total time available for public comment may be limited at the discretion of the Chairperson. Persons whose speech is impaired such that they are unable to address the board at a normal rate of speed may request the accommodation of a limited amount of additional time from the Chair but only by checking the appropriate box on the Public Comment Form. Granting such an accommodation is in the discretion of the Chair.
The Board of Directors will not and cannot respond during the meeting to matters raised under general public comment. Pursuant to provisions of the Brown Act governing these proceedings, no discussion or action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. However, the board may direct staff to investigate and/or schedule certain matters for consideration at a future Board of Directors Meeting and the staff will respond to all public comment in writing prior to the next board meeting.
"Alternative accessible formats available upon request."
ITEM 5
MINUTES
ACCESS SERVICES
BOARD MEETING
MAY 19, 2014
The Access Services Board of Directors meeting convened at 12:00 p.m. on Monday, May 19, 2014 in the third floor Council Chamber Conference Room at Access Services Headquarters (Metro Division 9) Building located at 3449 Santa Anita Avenue in the City of El Monte, California. The presiding Board Member was Doran Barnes, Chairperson. Board Members present included: Dolores Nason, Vice Chair, Martin Gombert, Treasurer, Theresa DeVera, Secretary, Kim Turner, Angela Nwokike, John Troost, and Daniel Levy. Ex-Officio, Michael Arrigo, CAC Chair, and Jim Jones, Access Services Legal Counsel.
Director Ida, and Kathryn Engel, TPAC Chair were both excused from the meeting.
Access Services’ staff members present included: Shelly Verrinder, F Scott Jewell, Andre Colaiace, Donna Cisco, Araceli Camuy, Charlene Motta, Jack Garate, Rogelio Gomez, Steve Chang, Mike Greenwood, Matthew Avancena, Bill Tsuei, Kevin Lee, Geoffrey Okamoto, Faye Moseley, Evie Palicz, Hamilton Franco, Alvina Narayan, Louis Burns, Richard Rodriguez, Alfredo Torales, and Ramon Garcia (intern).
PUBLIC COMMENT WITH RESPECT TO CLOSED SESSION ITEMS
No public comments were heard regarding the closed session items.
CLOSED SESSION REPORT
The Board met in Closed Session and reconvened the general portion of the meeting at 1:03 p.m. at which time Michael Arrigo, Chair of the CAC joined the general session.
Chairperson Barnes asked Mr. Jones, Access Services Legal Counsel, to brief the audience on the outcome of closed session.
Mr. Jones reported that prior to taking the dais, the Board met in closed session to discuss existing litigation of Minnis versus Access Services LASC #BS145949, no reportable action was taken by the Board with respect to this matter. The Board also discussed anticipated litigation and initiation of litigation and no reportable action was taken by the Board with respect to those matters.
SUPERIOR SERVICE AWARDS
Karina Abrica, a Dispatcher from Global Paratransit, was the recipient of the Superior Service Award for the month of May 2014.
REVIEW & APPROVAL OF THE BOARD MEETING MINUTES FROM APRIL 28, 2014
Chairperson Barnes asked if there were any changes or corrections to the April 28, 2014 Board meeting minutes.
Director Levy stated that he recused himself from Item 11 “Consideration to Approve the Amended Fiscal Year 2014/2015 Funding Request” and after talking to County Counsel he found out that he did not have to recuse himself. Director Levy expressed concern because three other Directors received money from Access Services through the Free Fare program and he felt that they may have a conflict on Access Budget items. Director Levy recommended that next time an item regarding the budget was on the agenda the Board Chair and legal counsel should take that into consideration.
Chairperson Barnes stated that this would not be considered a correction to the minutes but would be reflected in the minutes.
Motion: Director Nason moved approval of the April 28, 2014 Board meeting minutes with the reflection of Director Levy’s concerns.
Second: Director DeVera seconded the motion.
Discussion: None.
Vote: Via Voice Vote.
In Favor: Directors Gombert, Levy, Nason, Turner, and DeVera.
Opposed: None.
Abstention: Directors Troost, Nwokike.
Pass/Fail: The motion carried.
REPORT FROM EX-OFFICIO BOARD MEMBERS
Michael Arrigo, Chair of the Community Advisory Committee (CAC), began his report by stating that the committee met on Tuesday, May 13, 2014, which was a fun and exciting meeting with F Scott Jewell presenting a report on the newly renovated TAP card. Mr. Arrigo’ stated that the print on the TAP card would be larger and easy to read. The Visa logo will be removed because many of the riders did not feel safe with the logo on display. He stated that the committee was very happy with the changes.
Mr. Arrigo also added that the committee was in support of staff’s recommendations for the 2014/15 fiscal year budget. The budget was much easier this year unlike last year’s budget. Mr. Arrigo concluded his report by stating that the committee also received a report from Eric Haack, Access Services Strategic Planner, regarding the Parents with Disabilities Program, which was one of his favorite premium service programs that Access Services offered.
Chairperson Barnes thanked Mr. Arrigo for his detailed report and his ongoing leadership. Chairperson Barnes also announced that Kathryn Engel, TPAC Chair, was not present to provide the TPAC report for the month of May because the committee did not meet.
GENERAL PUBLIC COMMENT
Chairperson Barnes asked legal counsel to provide an overview of the public comment procedures.
Mr. Jones explained the general 3 minute limitation on public comment and that anyone who by reason of a specific disability which prevented them from speaking with normal rapidity and who wished to request an accommodation should so indicate on the speaker request form so that the Chairperson could consider and potentially grant additional time to make their statement but due to the amount of public comments submitted for today’s meeting the Chairperson would only allow three minutes for public comments.
Mr. Jones also explained that individual speakers may not cede their time to anyone else, if someone else had an issue they would need to speak for themselves or if they are unable to speak for themselves the Board should receive written communications to make them part of the record.
Public Comment
Hugh Hallenberg thanked the Board of Directors for their leadership. He also stated that he was living in a nursing home in the City of Torrance and if it were not for Access Services he would be confined to the block where his nursing home was. He also added that Access Services allowed him to travel anywhere in Los Angeles County and certain locations outside of LA County.
Mr. Hallenberg concluded his public comment by announcing that he and Global Paratransit agreed to work together to computerize Global’s reservation system to cut down on the time it took a reservationist to write down information. He stated that he was proud to be working with Luis Garcia from Global Paratransit.
Chairperson Barnes thanked Mr. Hallenberg for his input and stated that the Board appreciated the feedback that they received from the riders.
CONSENT CALENDAR
Director Levy pulled Items 8-b, 8-c, 8-d, and 8-f, for purposes of discussion.
Motion: Director Turner moved approval of the remaining Items 8-a, 8-e, and 8-g on the Consent Calendar.
Second: Director DeVera seconded the motion.
Discussion: None.
Roll Call: Chairperson Barnes asked for a roll call.