Policy Manual
Of The
National Karate Association Of Canada
Compiled March 2003
Approved at the AGM, Montreal, PQ
National Karate Association of Canada – Policy ManualPage 1
Table of Contents
National Karate Association of Canada – Policy ManualPage 1
Table of Contents
Table of Contents
Constitution Of The National Karate Association Of Canada
1)Article I : Name
2)Article 11 : Head Offices
3)Article 111 : Purpose and Objects
4)Article IV : Corporate Seal
5)Article V : Board of Directors
a)Name
b)Term of Office
c)Membership
d)Meetings
i)Voting
6)Article V1 : Executive Committee
a)Membership
b)Powers
c)Voting
d)Chair
e)Vacancies
f)Quorum
g)Duties of Officers
h)Audit
i)Athlete Representative
7)Article VII : Committees
a)Standing Committees
b)Technical Committee
c)Coaching Committee
d)Constitutional Committee
e)Official’s Committee
f)NCCP Committee
g)Medical Committee
8)Article VIII : Membership
a)General
b)Branch
c)Individual
d)Canadian Citizens
e)Honourarv
f)Fees
9)Article IX : General Meetings
a)Annual General Meeting .
b)General Meetings
c)Notice
d)Quorum
e)Election of Officers
f)Proxies
g)Voting
10)Article X : Bill of Rights
a)Appeals
b)Individual Membership
c)Competitors
d)Competition Rules
e)Officials
f)Candidates for Certification as Officials
g)Board of Directors
11)Article XI : Discipline of Members
a)Reciprocal Recognition of Discipline
b)Suspension
c)Expulsion
d)Appeal
e)Grounds for Discipline
f)Disciplining Body
g)Notice
h)Discipline of a Branch Binding on its Members
12)Article XII : Amendments
13)Article XIII : Rules of Order
14)Article XIV : Dissolution, Disposal of Assets
15)Bilingual Policy: English
16)French Translation
17)Bilingual Policy: Francais
18)Finance
a)Association Cheques
b)Annual Fees to the NKA
19)NKA Travel And Expense Policy
a)Policy
b)Purpose
c)Practice/Procedure
d)Advisory Procedures For NKA Travel Policy
e)Responsibility
20)NKA Travel And Expense Policy- Expense Form
21)National Coaching Committee
a)Name
b)National Coaching Committee – structure
c)National Team Selection Committee
d)Tournament Date for Nationals
e)Senior National Team Operation
f)National Team Funding February, 2002
g)Junior National Team Operation February, 2002
h)Team Issues
22)National Team Selection Criteria
a)Definitions:
b)Team Selection
c)Selection Criteria for Pan Am Team:
d)Selection for World Championships:
23)Appeal Process For National Team Members
24)Code Of Conduct
a)Policy Statement
b)Instructors, Officials And Coaches Are Expected To:
25)Harassment Policy and Procedures for the National Karate Association
a)Policy Statement
b)Definitions
c)Responsibility
d)Coach/Athlete Sexual Relations
e)Disciplinary Action
f)Confidentiality
g)Complaint Procedure
h)Procedure where a person believes that a colleague has been harassed.
i)Appeals
j)Review and Approval
26)Non-NKA Member Access to NCCP
a)Non-Member Provinces
b)Non-Members of a Provincial Branch
27)NCCP Course Conductors
28)Intervention Skills: Assessment Form
29)NCCP Course Conductor Training Guidelines
30)Course Conduction Accreditation: Form B
31)NCCP Others
32)Tournaments
a)Weight divisions: new for boys and girls 14-15 years old.
b)Junior ages for World and PKF Championships:
33)Committee reports
34)Officials Committee
h)Funding issues for future international tournaments and officials.
35)Officials Committee Handbook
36)Repecharge
37)Black Belt Registration Form
38)Technical Committee
a)Clinic Funding
b)Shitei Kata
c)Style Association and Dan Recognition :
39)Awards Committee
a)Chairman
c)Responsibilities
d)National Championship Awards
e)Annual Awards
f)NKA Hall of Fame
40)Code Of Conduct For National Team Members
a)Authority of National Coaching Committee
b)The National Athlete agrees to:
c)Guideline
d)Signatures
41)Code De Conduite Pour Les Athlètes De L’équipe Nationale
a)Responsabilité du Conseil National de la NKA
b)L’athlète de l’équipe canadienne accepte de:
c)Note
d)Signatures
42)Dan Test Guidelines
a)Table Of Contents
b)Application Procedure for NKA Style Association Recognition
d)Additional Requirements and Clarification
e)Dan Test Guidelines for Generic-Style
f)Dan Test Guidelines for NKA 5 Major Styles
g)Goju-Ryu Dan Grading Syllabus:
h)Shito-Ryu Dan Grading Syllabus:
i)Shotokan Dan Grading Syllabus:
j)Wado-Ryu Dan Grading Syllabus:
k)Chito-Ryu Dan Grading Syllabus:
l)History of Karate
m)NKA Technical Committee
n)Technical Committee Profile:
43)Technical Committee : miscellaneous
d)NKA Shitei Kata List
e)Application For Dan Recognition Or Dan Test
f)Application For Nka Style Association Recognition
44)Appendix 1 : Styles Recognised by the NKA
45)Membership
46)Other issues
Table of Contents
National Karate Association of Canada – Policy ManualPage 1
Constitution Of The National Karate Association Of Canada
1)Article I : Name
The incorporated name of the Association is the National Karate Association of Canada also known as the "NKA".
2)Article 11 : Head Offices
The head office of the Association shall be in Canada and at such place therein as the Board of Directors of the Association may from time to time determine. In the absence of a designated location, it shall be in the municipality of the President or Senior Officer presiding over the Association from time to time.
3)Article 111 : Purpose and Objects
a)The Association is the national sport federation for amateur karate in Canada. The Association has the following additional purposes and objects:
b)To represent Canada in sanctioned international events and tournaments;
c)To maintain an existing membership in international bodies governing karate and such further or other bodies as deemed appropriate;
d)To promote and perpetuate karate as a martial art, as a lifetime activity, for physical and mental fitness and as a way of life;
e)To develop standards, programs and encourage participants to safely achieve their potential level of recreational or competitive interest and ability;
f)To provide competitive opportunities for karate practitioners wishing to participate in the sport aspect of Karate;
g)To govern amateur sport of karate and conduct of karate practitioners under its jurisdiction;
h)To cooperate with and work toward advancement of karate in conjunction with the Government of Canada and Ministry guidelines and with similar groups in other provinces and countries; and
i)To purchase, take on, lease, hire or otherwise acquire and to hold lands, buildings, equipment or any interest therein to further objects including the provision of facilities or training centers and other conveniences for the Members of the Association and others.
4)Article IV : Corporate Seal
The corporate seal of the Association shall be in the form determined by the Board of Directors of the Association and shall be kept at the head office in the custody of whichever Officer of the Association the Board of Directors may from time to time determine.
5)Article V : Board of Directors
a)Name
The affairs of the National Karate Association shall be governed and regulated by a Board of Directors referred to as the National Council of the Association as set out in C below.
b)Term of Office
The President, First Vice-president, Second Vice-president. Secretary, Treasurer and Athlete Representative shall hold office for two years from the date of their election and shall be eligible to stand for re-election if nominated.
c)Membership
The National Council shall be composed of the following positions (no person may hold more than one position at one time):
i)The Founding President of the Association.
ii)The Immediate Past President of the Association who shall sit on the National Council for a maximum period of two years to ensure effective transition of the business affairs of the Association.
iii)A President elected from the Regular Members by the Regular Members at a General Meeting of the Association.
iv)A First Vice-President elected from the Regular Members by the Regular Members at a General Meeting of the Associations;
v)Second Vice-president elected from the Regular Members by the Regular Members at a General Meeting of the Association;
vi)A Secretary elected from the Regular Members by the Regular Members at a General Meeting of the Association;
vii)A Treasurer elected from the Regular Members by the Regular Members at a General Meeting of the Association;
viii)An Athlete Representative elected by the Senior Canadian National Karate Team Members;
ix)One Member representing and selected by each recognized Provincial and Territorial Branch of the Association (hereinafter ''delegate'').
x)The elected officers may also be a Provincial or Territorial President but cannot at the National Council represent that Provincial or Territorial Branch.
d)Meetings
i)Place
Except as otherwise required by law, the National Council may hold its meetings at such place or places as it may from time to time determine.
ii)Notice of Meetings
No formal notice of any meeting shall be necessary if all the Members of the National Council are present or if those absent have signified in writing their consent to the meeting being held in their absence. Meetings shall formally be called by the President. Notice of meetings shall be delivered, telephoned, e-mailed or post-marked to each member of the National Council not less than ten (10) clear days before the meeting is to take place. The statement of the Secretary or the President that notice has been given pursuant to this paragraph shall be sufficient and conclusive evidence of the giving of such notice. The National Council may appoint a day or days in any month or months for regular meetings at an hour to be named, and of such regular meeting, no notice need be given. A National Council meeting may also be held without advance notice immediately before or immediately following a General Meeting of the Association provided at least two thirds of the Council Members referred to in C8 and 9 above are present.
iii)Business to be considered:
The National Council is the governing body of the Association. It may transact any business.
e)Rules
The National Council shall have full authority over all matters concerning status, instruction, examinations and competitions held with the sanction of the Association.
f)Agenda
An Agenda will be set for every meeting. No National Council member can bring to the meeting any item without having it on that agenda unless approval is received by the Chair or majority of Council.
g)Closed Meetings
National Council meetings are closed and are not open to anyone else except by advance request and approval by the Chair.
h)Provincial and Territorial Delegates
Each Provincial and Territorial delegate shall circulate within their Branch the business and resolutions of the National Council and the minutes, or their contents, and to fully inform the Association's Members within that Branch.
i)Voting
There need not be a formal recording of votes at meetings of the Board. Votes may be by a show of hands, by means of which the affirmative and negative votes are clearly visible to all. The Secretary need not record the number of votes for and against any motion. Voting shall be by secret, written ballot if requested by anyone present or if the Chair directs. There shall be no voting by proxies; only Board Members present at the meeting may vote. It is sufficient that a motion be passed by a simple majority of the votes of all present. An abstention shall not be counted as a vote. The Chair may vote only to make or break a tie. In the case of an equal number of votes cast for or against a motion, the motion shall be considered defeated.
6)Article V1 : Executive Committee
a)Membership
The Executive Committee shall consist of the following officers of the Association:
- President;
- First Vice-president;
- Second Vice-president;
- Secretary;
- Treasurer; and
- Founding President of the Association.
b)Powers
Between meetings of the National Council, the Executive Committee possesses and may exercise (subject to any restrictions which the National Council may from time to time impose) all the powers of the National Council. AIl decisions of the Executive Committee may be acted upon immediately, but must be ratified by the National Council at its next meeting.
c)Voting
Questions arising at any meeting of the Executive Committee shall be decided by a majority of votes cast by Members present in person. No proxies shall be allowed.
d)Chair
The President of the Association shall act as Chair of all meetings.
e)Vacancies
If a vacancy should occur in the Executive Committee, the vacancy may be filled by a member of the National Council as elected by the National Council for the balance of the term.
f)Quorum
A quorum is the minimum number of Members required to be present to enable a meeting to conduct its business. A quorum must be present throughout the entire meeting, or the meeting cannot proceed or continue. The minimum number to constitute a quorum of the Executive is a simple majority.
g)Duties of Officers
i)President
Subject to the authority of the Board, the President shall be chief executive officer and be charged with the general management and supervision of the affairs and operation of the Association. The President shall preside at all meetings of the Board, the annual general meetings and general meetings, unless the President designates another to chair such meeting. The President shall preside and maintain order and decorum, and may limit debate or discussion.
ii)Vice-presidents
First Vice President - The first Vice-President shall assist the President and in the absence or incapacity of the President, shall preside and perform the duties of that office, and such additional duties as directed by the Board.
iii)Second Vice President - The second Vice-president shall assist the President and in the absence or incapacity of the President or first Vice-president shall perform the duties of whichever office is vacant and such additional duties as directed by the Board.
iv)Secretary
The Secretary shall attend and be responsible for recording the minutes of all Board meetings, annual general meetings and general meetings, and shall publish them to the Board, and others as directed by the Board. In the absence of the President and both Vice-Presidents, the Secretary shall call the meeting to order and preside over it.
v)Treasurer
The Treasurer shall keep full and accurate accounts of all receipts and disbursements, and deposit all monies in the name or to the credit of the Association. The Treasurer shall render to the National Karate Association at its regular meetings and to the membership at the annual general meetings, an up-to-date account of same. The Treasurer shall also be the Registrar of black belts and shall keep a register of black belts.
h)Audit
i)Examination of Accounts
At least once in every year, the accounts of the Association shall be audited.
ii)Appointment of Auditors
(1)At each Annual General Meeting, the Regular Members shall appoint an auditor for the ensuing year.
(2)The National Council may fill any temporary vacancy in the office of auditor, but no member of the
(3)National Council or Officer of the Association may be appointed auditor.
iii)Duties of the Auditor
(1)It shall be the duty of the auditors to examine all books, vouchers and accounts of the Association and
(2)all documents having reference to the business thereof once in each year, in accordance with generally
(3)accepted accounting principles.
i)Athlete Representative
The Athlete Representative shall be elected by the Senior Canadian National Team for a term of two years by secret ballot. The Athlete Representative shall ensure that the interests of the Canadian National Team are put forth and addressed.
7)Article VII : Committees
a)Standing Committees
Permanent committees may be established with designated responsibilities. At all times committees, and any subcommittees, are subject to and shall report to the National Council. The President is ex-officio a non-voting member of every committee. Membership on any committee is solely by appointment of and subject to removal by the National Council.
b)Technical Committee
There shall be a committee of technically qualified instructors. The Committee shall provide learning, instructional opportunities and evaluate and make recommendations to the National Council on all new association/style applications. The Committee may itself make recommendations to the Board on matters of a technical nature as defined by the Board.
c)Coaching Committee
There shall be a coaching committee. The Committee shall identify prospective adult and junior athletes and encourage training and competiton opportunities. The Committee shall be responsible for the annual selection of the national team and be responsible for its training, organization, travel and discipline subject to the guidelines approved from time to time by the National Council
d)Constitutional Committee
There shall be a committee to oversee compliance with the Bill of Rights (as set out in Article X) and administration of the Constitution. The Committee shall oversee nomination of candidates, voter registration and voting procedures at annual general meetings and general meetings. It shall review the Constitution or by-laws from time to time, to determine whether changes are required by way of amendment, alteration, variation, replacement, repeal or re-enactment, and to make recommendations.
e)Official’s Committee
There shall be a committee of the Association called the Official’s Committee which shall be responsible for ensuring the application and interpretation of rules at competitions, the evaluation, testing and certification of officials.
f)NCCP Committee
There shall be a committee responsible for the practical and technical development of the National Coaching Certification Program.
g)Medical Committee
There shall be a committee responsible for monitoring, reviewing and overseeing safety in relation to competitions, tracking of competition related injuries and any other medical issues.
8)Article VIII : Membership
a)General
There are the following classes of membership: Branch, Individual and Honourary.
b)Branch
Each province and territory within Canada may be represent in the Association by one and only one branch. Every applicant for a Branch Membership must demonstrate to the satisfaction of the Association that its black belt members will qualify as Members of the Association and that the applicant is recognized by the Association as the official governing body for Amateur Karate in the home province or territory. Branch Members must maintain an up-to-date register of all individual Karate practitioners who are Members of their Branch. For insurance and other purposes each Branch shall provide a sworn statement, from the President of each Branch confirming such. The Constitution of an applicant for Branch Membership must be approved by the Association
c)Individual
Individual membership in the Association is only available to members of a registered Branch. Every member of a Provincial Territorial Branch is a member of the Association. Membership in the Association is only through the Provincial Territorial Branch. Every member of the Provincial Territorial Branch is a member of the Association. An applicant will not be accepted for membership if he or she has been convicted of any criminal offence; however, any person applying for membership, even though convicted of a criminal offence, may become a member in good standing if his or her application is specifically approved by the National Council.