Guide for GSAXcess® Upload Multiple ICN Pictures

Customers can upload pictures by three methods. One method is to Click the Menu button at the top of the page to go to the Main Menu. The GSAXcess® Main Menu page shown below will be displayed. On this page, the ‘Upload Multiple ICN Pictures’ option under ‘Report Property Menu’ is available to upload pictures.

The other two methods are from the “Create or Modify Report” screens.

Selecting the Upload Multiple ICN Pictures option from any of the three methods opens the GSAXcess® File Upload window as shown below.

Start by clickingthe “Select Files” option on the left of the screen which opensa file selector window shown below. On the File selector window, browse through folders and select the pictures for upload. Customers can upload a maximum of 100 pictures total for all property reports, with the limitation of 12 pictures for each Item Control Number. Customers can rename and upload all pictures from this one screen (12 pictures per ICN). The file must be a .jpg extension for the system to locate it in your directory. Select required pictures to upload from customer folders and Click the ‘Open’ button.

The selected pictures are shown in the left panel on the Picture Upload screen with their current file name, as shown below. The larger the picture, the longer the system takes to resize and upload. When the files are listed, a new’ button named “Prepare Photos for Upload“is displayed on the screen, which is next to the “Select Files” button.

Clicking the “Prepare Photos for Upload” selects all selected pictures for renaming and uploading as shown below. Depending on the size of the .jpg, this may take a minute. To cancel any files from being selected to upload click on “Cancel” next to picture.

If the pictures are already correctly named (following the picture naming guidelines – Item Control Number plus Suffix A through M excluding I) they can be uploaded right away by selecting the checkbox to the right of the picture, clicking assign, and then clicking the “Upload” button as shown below; otherwise customers need to perform an additional step of renaming the pictures before uploading. The system displays all selected pictures in the “Rename Pictures” panel as shown below.

Selecting the photos that have already been named by clicking on the checkbox to the right of the ICN clicking Assign, and then clicking “Upload” will load these pictures to the correct ICN. After selecting the pictures that have already been renamed, Click Assign, then Click on the Upload button. The system will display a confirmation message that states “Success: Images have been copied. A background job has been scheduled to process and resize them.” All of the pictures that you have selected and processed are now grayed out to show that you have processed them. You can continue on and rename any other photos as needed.

The pictures can be renamed with a different Item Control Number by clicking the checkbox next to the picture(s) and entering the Item Control Number in the ICN input box. The picture that is named auto.jpg was selected. The ICN of 12315983300001 was entered in the ICN input box.

Clicking on the “Assign” button will complete the renaming of pictures to the Item Control Number you have entered as shown below. Notice that the picture(s) that have a checkbox by them will be renamed with an Alpha suffix after you click Assign. The picture name trailer.jpg has been reassigned the ICN 47308210110001A. Click upload to complete the upload of this picture.

You can continue renaming pictures by selecting the next picture to be renamed and input the new ICN in the ICN input box. Remember to uncheck the previous renaming. You can assign all pictures an ICN and then upload all at once or assign and upload per ICN. If you are uploading up to 100 pictures, you may want to assign all new names and then click upload. NOTE: Remember to select the checkboxes, enter the ICN, click assign and uncheck the previous pictures to assign new names for other pictures.

Once the pictures are renamed they are ready to be uploaded. Customers can click on the “Check All” button toselect all pictures for uploading for that Item Control Number (a maximum of 12 pictures per ICN). If user intends to upload selected pictures from the list, user needs to select pictures individually by checking the check box next to each picture as shown below. Once all pictures are renamed, click Upload to load the pictures. A system message will display stating: “Success: Image(s) have been copied. A background job has been scheduled to process and resize them.” All the picture checkboxes will be grayed out if successful.

To upload additional pictures,click on the “Initialize” button and start over by selecting files from the directory. Otherwise, close the picture upload session by closing the browser window.

To Add, Delete or Replace pictures, click Upload Multiple ICN Pictures. Enter the ICN of the pictures you want to modify. Click Show Pictures.

The Upload Multiple Pictures screen will display with current pictures listed.

To delete current pictures, click the checkbox to the right of the picture you want deleted, then click Delete. You will receive a confirmation message asking if you are sure you want to delete the picture. To delete all pictures, click Delete All.

To add a picture, go to Select Files, select your picture(s), click Select Files for Renaming.

The picture will display in the Renaming Picture screen. Click the checkbox to the right of the picture you want to add or replace. Click Assign.

The picture will be renamed. The suffix will need to be changed if you don’t want to replace the first picture with an “A” suffix. In this case, we are adding, so we will add a suffix that hasn’t been used. We change the suffix to an “L” and click upload.

When it is grayed out and you get the successful confirmation message, you can exit. The picture has been added.

To check, you can go back to the record and it will display the new picture or you can click on Upload Multiple Pictures from modify report and you can see the picture that has been added.

Photograph Naming Conventions for Batch Pictures) ONLY for uploads of multiple photos already named)

  • Each photograph must be identified by a separate photograph filename; no more than 12 photographs can be submitted for a single Item Control Number (ICN).
  • The photograph filename begins with the ICN (a 15 position field with the 15th space blank or with a suffix) identifying the item being reported for excess by the reporting agency.
  • The photograph suffix (consisting of an Alpha character) is added to the end of the ICN for each separate photograph for that item. The large photograph (full view) will end with the photograph suffix ‘A’, and thumbnails (sectional view) photographs will be from suffix “B through M, excluding the letter I.” For example, if an ICN has 12 different photographs, each separate photograph will have a different suffix, W31G3G4329B408A, W31G3G4329B408B, etc. Please note that all alphabetical letters are capitalized. Therefore, a photograph filename will be either 15 or 16 positions depending on the size of the ICN.

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