Bombay Sappers Association (Bsa)

BOMBAY SAPPERS ASSOCIATION (BSA)

MINUTES OF 14THANNUAL GENERAL MEETING (AGM)

HELD ON 05 NOV 2012 AT RANE AUDTIORIUM, BEG & CENTRE, PUNE

GENERAL

1.The 14thAnnual General Meeting (AGM) of The Bombay Sappers was held on 05 Nov 2012at 1030 hrs onwards at Rane Auditorium, BEG & Centre, Pune. The meeting was convened by the Dir.The meeting was adjourned due to lack of quorum and recommended to be re-convened after 30 minutes at 1100 hrs.

2.Once the meeting was reconvened, a total of 166 members, consisting of 16 offr, 22JCOs and 128 OR, including retired Bombay Sappers, attended the meeting.

INTRODUCTORY REMARKS

3.The Secretary-cum-Treasurer Col A K Mitra in his introductory remarks, welcomed the new Col Comdt Lt Gen MMS Rai, AVSM, VSM, GOC 12 Corps.He also welcomedall members of the Mgt Committee and serving and retired BSA members to 14thAGM of BSA. He also mentioned that under the leadership of the Col Comdt, BSA will achieve new heights. He then requested the Col Comdt to give his Opening Address.

OPENING ADDRESS BY THE COL COMDT

4. Col Comdt welcomed all BSA members to the AGM. Gist of his address is given in succeeding paras:-

(a) BSA is a unique org. It was initiated by Lt Gen AK Puri, PVSM, AVSM (Retd) in 1999. The aim of the Association is to promote esprit-de-corps among the members and to undertake welfare activities including rehabilitation of ESM, widows and their dependents.

(b)Under the guidance of the Mgt Committee, BSA is beingefficiently run to achieve these objectives as per rules and regulations on the subject. Every year more welfare

activities are being added while improving the existing activities. For example, last year three new welfare initiatives were taken. These were:-

(i)Help to paraplegic.

(ii)Help to children of widows for edn.

(iii) Financial help to widows for marriage of their daughters.

Any suggestions to improve or to aid more welfare activities are welcome.

(c)The strength of paid members has crossed forty thousand mark. Our corpus has increased to more than Rs three crores.Welfare activities are being done through income from the interest of the corpus and donation received from units and individuals. Last year, BSA gave Edn Scholarships worth Rs3.72 lacs to meritorious children.

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Rs 6.12 lacs were given to help children of widows as help for edn. Distress grant was given to 47 persons worth Rs 2.8 lacs. BSA also gives “Grant for Higher Edn” worth Rs 1.0 lacs which is sponsored by Maj Gen A L Suri, AVSM, (Retd) every year.

(d) BSA also looks-after our paraplegic Bombay Sappers. Last year, sixteen paraplegic Bombay Sappers were given grants varying from Rs10,000/- to Rs 15,000/-. The total amount given was Rs 1,97,500/-. We will continue to support such individuals by progressing their cases to AG’s branch for financial help as well as through BSA.

(e) BSA is welfare org subject to audit by the Income Tax Department.There has been no observation by them in their scrutiny carried out during Aug 2012.

5.Col Comdt then asked the Dir to progress the meeting.

6.Confirmation of Min of 12thAGM. The min of 13thAGM were sent to all units and put on our website and were also circulated. It was proposed by the Dir that, if there is no objection, the min of the meeting be passed. Col Vikas Luthra, CO TB2 proposed the passing of min of 13thAGM and Maj APS Chauhan of Depot Bn seconded it.

7. Dir BSA then briefed all present regarding maj activities carried out during financial year 2011 - 2012 by BSA. These are given in subsequent paras.

BSA ACTIVITIES

8. Membership. The present state of membership is as under:-

S, NO / CATEGORY / Up to OCT 2012
01. / OFFR / 1256
02. / JCO / 2321
03. / OR / 38240
TOTAL / 41817

Planned Activities.

9. Following activities were held during last financial year 2011-12:-

(a) Three MCMs were held on 04 Nov 2011, 17 Apr 2012 and 10 Jul 2012.

(b) One Spl MCM was held on 31 Jan 2012.

(c) AGM was held on 26 Aug 2011.

(d) All planned welfare activities were carried out. Details are given bellow:-

(i) Welfare grants were given as planned (Details are given at para 13).

(ii) Employment opportunities to ESM and their dependents were provided.

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(iii) Replies were sent to the queries made by ESM and widows.

(iv)Financial assistance was given for Jor Mela which is held every year for ESM.

(v) BSA veh has been made use of by members.

(vi) All Sapper sarais, including one at Delhi, are functional.

(v) Trg of dvrs, who have licenses for driving hy veh, is carried out by Mahindra-Navistar as CSR.

(vi) Cmptr trg to willing retiring OR was carried out last year.

(vii)Nodal Offrs were involved in all welfare activities and they provided immense support to BSA.

(viii) Three News letters have been issued incl one to selected Zila Sainik Boards.

(ix) BSA web site ( )has been updated.

Other than Planned Activities.

10.Some welfare activities which were not planned initially were also carried out. Details are as under:-

(a)Col VinodMarwaha (a retd Bombay Sapper offr) who runs MBA institute at Pune, gave admission to wife of a Bombay Sapper and also provided financial assistance.

(b)Some very elderly Bombay Sappers, with no income of their own, approached BSA for financial assistance which was provided. Help was also extended to them by Bombay Sapper units located close to the villages of these persons.

New Welfare Activities.

11.Four new welfare activities were added during year 2011-12. These are:-

(a)Edn grant was given to help children of widows.

(b)Help provided to paraplegic Bombay Sappers.

(c) It was decided to give financial assistance to widows for their daughter’s marriage.

(d)A paper for career guidance was issued to all units.

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Donations.

12.Efforts were made to get donations from retired Bombay Sappers offrs and others. Maj contributions have been made by Lt Gen N Thamburaj, PVSM, SM (Retd), Lt Gen AN Sinha, PVSM,AVSM, (Retd), Maj Gen A L Suri, AVSM, (Retd), Brig Gobinder Singh, AVSM (Retd), Col MM Bhushan (Retd), Col Mukesh Chopra, Lt Col RC Sharma (Retd), Lt Col S P Mundra (Retd), Smt Usha Dixit, and many other officers and units. The list of such pers is placed at Appx ‘A’.

13.Summary of Grants given during 2011-12.

(a) Edn Scholarships were given to the children of 117 JCO and 386 OR. The total amount given was Rs 3, 72,300/-.

(b) Grant to children of widows for edn was given to 255 children of 170 widows. The total amount given was Rs. 6, 12,000/-.

(c) Grant against edn loan (higher edn) was given to three children from the grant received from Maj Gen A L Suri,AVSM, (Retd). The total amount given was Rs 1 lac.

(d)Sixteen paraplegic Bombay Sappers were given grants varying from Rs10,000/- to Rs 15,000/- amounting to Rs 1, 97,500/-

(e) Distress Grant was given to 47 persons (inclfour orphans). The total amount given was Rs 2.8 lacs.

(f) Imdt Grant was given to widows of those persons who expired during service.A total of Rs. 1.25 lacs was distr to 25 widows.

Budget Presentation

14.Secy-cum-Treasurer then presented the budget for FY 2011-12 as per table shown below:-

Expenditure for / Allotment 2011 - 2012 (as approved in 33th MCM) / Expenditure
2011-2012
Edn Scholarship / 3,60,000.00 / 3,77,500.00
Edn Grant (Children of widows) / 3,00,000.00 / 6,12,000.00
Distress Grant + Imdt Relief / 9,50,000.00 / 4,25,000.00
Grant to Paraplegic / - / 1,97,500.00
Higher Education Grant / 2,50,000.00 / 99,000.00
Sport Scholarship / 1,00,000.00 / -
Jor Mela / 75,000.00 / 80,000.00
Salary / 6,48,000.00 / 6,40,133.00
Maint of Cmptr / 20,000.00 / 16,153.00
Tele Bill/Internet / 10,000.00 / 18,035.00
Office Expdr / 30,000.00 / 12,423.00
Audit Fees / 20,000.00 / 22,060.00
Depreciation / 90,000.00 / 1,05,711.46
TDS Charges / 1,200.00 / 1,200.00
Misc / 41,000.00 / 19,262.00
Help to orphan / 98,600.00
TOTAL Rs / 28,95,200.00 / 27,24,577.46

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Balance Sheet for the Year 2011-12

15. The Secy-cum-Treasurer presented Receipt & Payment Statement and the Balance Sheet for financial year 2011-2012 as given at Appx `B’ and `C’ respectively.

16.The balance sheet was then proposed to be passed by Col A S Chonkar, VSM, CO TB1 and was seconded by Col P S Jaiswal, Supdt Trg

Budget 2012-13

17.The Secy-cum-Treasurer presented budget for 2012-2013 as per details given in succeeding paras.

18. Expected Income 2012-13

(a)Interest on FDs : Rs 16 lacs.

(b)Donations: Rs 5 lacs.(Approx)

(c)From “carry fwd”: Rs 9 lacs

(d)Total: Rs 30 lacs (Approx)

19. Budget 2012-13

EXPENDITURE FOR / BUDGET 2012-2013
Edn Scholarship / 3,80,000.00
Edn Grant (Children of widows) / 7,20,000.00
Distress Grant + Imdt Relief / 4,50,000.00
Grant for Marriage of Daughters of widows / 1,50,000.00
Higher Education Grant / 2,00,000.00
Sport Scholarship / 1,00,000.00
Jor Mela / 1.50,000.00
Salary / 6,48,000.00
Maint of Cmptr / 20,000.00
Tele Bill/Internet / 20,000.00
Office Expdr / 22,000.00
Audit Fees / 25,000.00
Depreciation / 89,000.00
TDS Charges / 1,200.00
Misc / 10,000.00
Grant to Paraplegic / 40,000.00
TOTAL / 30,25,200.00

20. The budget for financial year 2012-2013 was proposed for approval by Brig S G Ghorpade(Retd) and seconded by Capt Arun Kumar from CIW.

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ELECTION OF MGMT COMMITTEE

21.Director askedall present whether any one wants to become member of mgmt committee or wants to suggest name of any member for the committee. Since there was no suggestion, it was decided that the present Mgmt Committee will continue to function.

VOTE OF THANKS

22. In the end, on behalf of the house, the Dir thanked the Mgt Committee for the excellent work done during the year.

CLOSING ADDRESS BY COL COMDT

23.The Col Comdt thanked all members for the successful conduct of the AGM.

24.He praised the retd offrs who gave donations for the edn of children of widows.

25. He thanked all the Nodal Offrs who, despite their commitment, gave their whole hearted support to solve the problems of ESM and widows.

26. He appreciated the efforts put in byGurnamAcademy to impart edn to children. He however, mentioned that there is a need to do much more to ensure that the boys get well trained to be able to get good jobs. Their career prospects need to be improved.

27. In the end, he wished all members and their families all the very best.

Sd/- x-x-x-x

(AK Mitra)

Col

Secy-cum-Treasurer

For Vice Chairman

10002/AGM-12/BSA

Bombay Sappers Association

C/O Headquarters

Bombay Engineer Group & Centre

Kirkee, Pune-411003

19 Nov 2012

Distribution:-

Chairman.

Vice Chairman.

All members of the Management Committee.

All Bombay Sappers Units

Websites of BSA and the Bombay Sappers.

Col Comdt Sectt, SIKH LI

Appx ‘A’

LIST OF DONORS / AMOUNT (RS)
Lt Gen N Thamburaj, PVSM, SM (Retd) / 12000.00
Lt Gen AN Sihna, PVSM (Retd) / 24000.00
Lt Gen Prakash Suri, PVSM (Retd) / 2400.00
Maj Gen A L Suri, VSM (Retd) / 105000.00
Maj Gen JM Rai, AVSM (Retd) / 4800.00
Brig S Dandekar (Retd) / 2400.00
Brig Rajiv Divekar (Retd) / 2400.00
Brig S Hasabnis (Retd) / 4800.00
Brig Gobindar Singh, AVSM (Retd) / 80000.00
Brig Mastinder Singh (Retd) / 4800.00
Brig SS Mullick (Retd) / 5000.00
Brig Jagdev Singh (Retd) / 4800.00
Brig AS Sharma (Retd) / 4800.00
Brig MK Sardana, VSM (Retd) / 6000.00
BrigAK Sahni (Retd) / 4800.00
Brig Jitendra Dixit (Retd) / 2400.00
BrigAK Soni (Retd) / 2400.00
Brig SB Joshi (Retd) / 2400.00
Brig Tejpal Singh (Retd) / 5000.00
Brig Naresh Chandra (Retd) / 10000.00
Col MM Bhushan (Retd) / 12000.00
Col Mukesh Chopra / 12000.00
Col SK Lamba (Retd) / 2400.00
Smt Usha Dixit W/O Late LtCol AK Dixit / 11000.00
Col Ajay Kumar Dewan (Retd) / 4800.00
Col Neeraj Gosain / 2400.00
Col HKM Kalamkar (Retd) / 5000.00
Col KM Hinduja (Retd) / 5000.00
Col SK Bhatia (Retd) / 4800.00
Col SS Grewal (Retd) / 5000.00
Col Rajinder Kumar (Retd) / 4800.00
LtCol VB Mudkavi (Retd) / 2400.00
LtCol Naveen Sawhney / 2400.00
LtCol Hira Lal Singh (Retd) / 5000.00
LtCol RC Sharma (Retd) / 10000.00
LtCol JR Sharma (Retd) / 5000.00
LtCol VK Gupta (Retd) / 2400.00
LtCol Satish Kumar (Retd) / 2400.00
LtCol Sunil Kumar (Retd) / 2500.00
LtCol Sirajuddin (Retd) / 2400.00

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Lt Col JK Malhotra (Retd) / 2400.00
LtCol SP Mundra (Retd) / 24000.00
LtCol MK Khosal (Retd) / 3000.00
LtCol Hasan Muzaffar, SM (Retd) / 2400.00
Lt Col RM Khanna (Retd) / 3000.00
LtCol Viresh Ohri (Retd) / 5000.00
LtCol Yogendra Prakash (Retd) / 5000.00
LtCol DS Agarwal (Retd) / 2400.00
Capt KK Dewal (Retd) / 9600.00
Capt OP Bhardwaj (Retd) / 2400.00
Chawal Sanitation & Hardware / 5000.00
Shri RS Raghav, Advocate / 5100.00
Shri RS Bhati / 5000.00
Optima Releators Pvt Ltd / 5000.00
Ankan Design & Prints Pvt Ltd / 5000.00
Radiant Estate / 5000.00
Dream Estate Property / 5000.00
Mordern Bath World (Retd) / 2400.00
NK Trading / 2400.00
Ashish Electronic / 2400.00
Beauty Stores Furnishing / 2400.00
Krishna Traders / 1500.00
Shri Rajesh Kharabanda / 24000.00
Mrs Surinder KP Singh / 2000.00
Dr Manjot Kaur / 15000.00
Unit Contribution / 395000.00

Ap

x ‘A ’

Appx ‘B’

INCOME & EXPENDITURE ACCOUNT FOR THE PERIOD

(From 1st April 2011 to 31st March 2012)

INCOME / AMOUNT(Rs) / EXPENDITURE / AMOUNT(Rs)
By Interest – Education Loan / 2096.00 / To Salary / 640133.00
By Duplication Charges Recd. / 9050.00 / To Telephone bill / 2773.00
By Donation Received / 989700.00 / To Education Scholarship / 377500.00
By Non encashment of Education Scholarship Cheque / 16900.00 / To Donation / 84037.00
By Interest on FD / 779822.00 / To Depreciation / 105711.46
By Non encashment of Cheque Distress Grant / 72000.00 / To Immediate Relief / 141000.00
By Non encashment of Immediate relief / 25000.00 / To Distress Grant / 284000.00
By Refund Donation (FC) / 70637.00 / To School Fees(Orphan) / 48000.00
By Refund Of Computer Maint. / 1655.00 / To Maintenance of Computer Website / 16153.00
By Non Encashment Of Cheque Office Contingency / 1500.00 / To Misc. Expenes / 14762.00
By Building fund Written Off / 86000.00 / To Internet Bill (Incl. Instt. Charges) / 15262.00
Net (defi) tfr to balance sheet (excess of expdr over income) / 743254.46 / To Office Contingency / 12423.00
To TDS Paid(Brig. S Dandekar) / 1200.00
To Grant to Paraplegic / 197500.00
To Cash Award For JOR Mela / 5000.00
To JOR Mela Expenditure / 75000.00
To Incentive to civ employees / 3600.00
To Ed Pay(Maintenance & Cleaning) / 900.00
To Financial Help For Higher Education / 99000.00
To Help To Orphan By Col Mukesh Chopra / 12000.00
To Help to Orphan BY BSA / 15600.00
To Help To Orphan BY 267ER / 12000.00
To Audit Fees / 22060.00
To Education Grant To Children Of Widows / 612000.00
Total / 2797614.46 / Total / 2797614.46

Appx ‘C’

BALANCE SHEET AS ON 31 MAR 2012

Liabilities / Amount (Rs.) / Amount (Rs.) / Assets / Amount (Rs.) / Amount (Rs.)
Trust fund –Corpus Fund
Opening Balance
Add: Life Membership Subscription / 3,01,37,810.69
16,52,080.00 / 3,17,89,890.69
7,00,272.17
10,08,576.69 / FIXED ASSETS
(As Per Annexure No – 1)
INVESTMENTS
RBI BONDS
SHORT TERM FIXED DEPOSITS
LONG TERM FIXED DEPOSITS
CURRENT ASSETS
LOANS TO BSSI
EDUCATIONAL LOAN
BANK BALANCE
TELEPHONE DEPOSIT / 1,88,00,000.00
49,00,000.00
79,00,000.00 / 5,91,330.86
3,16,00,000.00
Other fund
Less : Donation
Less: Building Fund Written Off
Excess income over expenditures
Balance of last year
Add: Net deficit / 7,86,272.17
(-) 86,000.00
17,51,831.15
(7,43,254.46) / 5,20,756.00
-
7,84,652.69
2,000.00 / 13,07,408.69
Total / 3,34,98,739.55 / Total / 3,34,98,739.55