U.S. Department of Health and Human Services
Health Resources and Services Administration
Maternal and Child Health Bureau
National Maternal and Child Health Data Resource Center
National Maternal and Child Health Data Resource Center Cooperative Agreement Program (DRC CAP)
Announcement Type: New
Announcement Number: HRSA-09-177
Catalog of Federal Domestic Assistance (CFDA) No. 93.110
PROGRAM GUIDANCE
Fiscal Year 2009
Application Due Date: January 7, 2009
Release Date: November 4, 2008
Date of Issuance: November 4, 2008
Contact Name: Michael Kogan, Ph.D.
Title/ Office: Director, Office of Data and Program Development
Telephone: 301/443-3145
Fax: 301/443-9354
Authority: Social Security Act, Section 501(a)(2) ), as amended; (42 U.S.C. 701)
Guidance Table of Contents
I. Funding Opportunity Description 2
1. Purpose 2
2. Background 2
II. Award Information 2
1. Type of Award 2
2. Summary of Funding 2
III. Eligibility Information 2
1. Eligible Applicants 2
2. Cost Sharing/Matching 2
3. Other 2
1. Address to Request Application Package 2
Application Materials and Required Electronic Submission Information 2
2. Content and Form of Application Submission 2
Application Format Requirements 2
Application Format 2
i. Application Face Page 2
ii. Table of Contents 2
iii. Application Checklist 2
iv. Budget 2
v. Budget Justification 2
vi. Staffing Plan and Personnel Requirements 2
vii. Assurances 2
viii. Certifications 2
ix. Project Abstract 2
x. Program Narrative 2
xi. Program Specific Forms 2
xii. Attachments 2
3. Submission Dates and Times 2
4. Intergovernmental Review 2
5. Funding Restrictions 2
6. Other Submission Requirements 2
V. Application Review Information 2
1. Review Criteria 2
2. Review and Selection Process 2
VI. Award Administration Information 2
1. Award Notices 2
2. Administrative and National Policy Requirements 2
3. Reporting 2
VII. Agency Contacts 2
VIIi. Tips for Writing a Strong Application 2
APPENDIX A – ELECTRONIC SUBMISSION GUIDE……………………………………………………………………....26
APPENDIX B – REGISTERING AND APPLYING THROUGH GRANTS.GOV………………………………………………………..57
Appendix C: Performance Measure for the National Maternal and Child Health Data Resource Center and Administrative Data Collection Requirements 2
PART I: Performance Measure for the National Maternal and Child Health Data Resource Center Cooperative Agreement 2
PART 2 – Financial and Demographic Data Elements 2
MCHB PROJECT BUDGET DETAILS FOR FY 2009 2
PROJECT FUNDING PROFILE 2
PROJECT BUDGET AND EXPENDITURES 2
PROJECT ABSTRACT 2
SUMMARY DATA 2
I. Funding Opportunity Description
1. Purpose
The purpose of this cooperative agreement is to demonstrate the value of a Data Resource Center (DRC) that delivers user-friendly access to national, state and regional data from surveys and other data resources supported by the Maternal and Child Health Bureau. The Center primarily will focus on the Bureau’s National Survey of Children with Special Health Care Needs (NS-CSHCN) and National Survey of Children’s Health (NSCH) to assure that these two resources are readily able to be used to provide an evidence base for state and local maternal and child health programming. Specifically, the grantee’s responsibilities will include:
§ Development and maintenance of data use support features via their website;
§ Development of easy-to-understand resource materials and training modules that address the needs of national state, and community data users; and
§ Provision of effective technical assistance that responds to needs and preferences of national, state, community and family constituencies, and particularly to State Title V programs.
§ The incorporation of new data sets from the latest rounds of the NS-CSHCN and NSCH, as they become available;
§ Consultation and technical assistance to MCHB and the National Center for Health Statistics on both chartbooks from the data, and examining the integrity of the data.
The overarching vision for the DRC is to dramatically broaden the valid and standardized use of the national and state level survey data to assist national, state and family leaders to understand health and health system utilization and performance for childrenand families including children and youth with special health care needs and to take action to advance positive health outcomes for children, youth, families and communities. In order to achieve this vision, the grantee will:
§ Partner with states, families and other experts, in leading a project to help ensure that the continued investments made in the national surveys lead to effective, efficient and maximum use of these data by state, local and national Maternal and Child Health (MCH) and Children with Special Health Care Needs (CSHCN) leaders as well as by their family and community partners;
§ Contribute to the publication of MCHB project findings in peer-reviewed journals by federal, state, local, and community partners;
§ Maintain a user-friendly, up-to-date website which provides a centralized access point for MCH data and related resources.
2. Background
The Maternal and Child Health Bureau (MCHB) responds to matters affecting the health and wellbeing of infants, children, adolescents, mothers and families. It provides national leadership by working with States, communities, public-private partners and families to strengthen the maternal and child health (MCH) infrastructure, assure the availability and use of medical homes, and build knowledge and human resources required to strengthen and maintain the health, safety and wellbeing of the Nation's MCH population. The MCH population consists of all pregnant women, infants, children, adolescents and their families, including women of reproductive age, fathers, and children with special health care needs (CSHCN).
The availability and use of valid and reliable information is critical to the successful development of Maternal and Child Health programming. The Maternal and Child Health Bureau has placed increasing importance on both providing useful information about maternal and child health to State and community governments and non-governmental organizations and assisting State and local MCH/CSHCN programs to better collect and analyze data. This effort to increase data capacity and capability goes hand in hand with an increased emphasis on MCH/CSHCN program accountability through use of national and state-selected performance measures.
There are significant challenges to assuring that all MCH/CSHCN programs are able to gather and analyze data appropriately. Programs vary significantly in their capacity to use information to develop maternal and child health service programming. There are both financial and technical limitations. The Federal MCH program is assisting States to increase capacity by providing MCH epidemiology and data analysis training and technical assistance, awarding State Systems Development Initiative grants, and sponsoring two national surveys which have sufficiently large sample sizes to allow state-level data analysis. This cooperative agreement is designed to be a part of the larger data analysis and support efforts that provide resources to States, communities, families and other interested parties to ask and answer specific questions about MCH/CSHCN health status and health services and also to assist the MCHB in refining the two national surveys to provide better information to the MCH community.
II. Award Information
1. Type of Award
Funding will be provided in the form of a cooperative agreement in which substantial MCHB programmatic involvement with the grantee is anticipated during the performance of the project. Under the cooperative agreement, MCHB will support and/or stimulate the grantee’s activities by working with the organization in a non-directive, partnership role, but will not assume direction, prime responsibility, or a dominant role in the activity.
In addition to the usual monitoring and technical assistance provided under grants, MCHB responsibilities will include:
1. Making available the services of experienced HRSA/MCHB personnel as participants in the planning and development of all phases of the project.
2) Participation, as appropriate, in any conferences and meetings conducted during the period of the Cooperative Agreement.
3) Review, approval, and implementation of procedures to be established for accomplishing the scope of work.
4) Assistance and referral in the establishment of Federal interagency contacts that may be necessary in carrying out the project and assisting MCHB in dissemination and program communication goals.
5) Participation in the dissemination of project activities and products.
6) Facilitation of effective communication and accountability to HRSA/MCHB regarding the project with special attention to new program initiatives and policy development in the public health field relating to maternal and child health.
2. Summary of Funding
This program will provide funding for Federal fiscal years 2009-2011. Approximately
$575, 000 is expected to be available annually to fund one (1) grantee. Funding beyond the first year is dependent on the availability of appropriated funds for the DRC CAP in subsequent fiscal years, grantee satisfactory performance, and a decision that continued funding is in the best interest of the Federal government.
III. Eligibility Information
1. Eligible Applicants
As cited in 42 CFR Part 51a.3 (a), any public or private entity, including an Indian Tribe or tribal organization (as those terms are defined at 25 U.S.C. 450b) is eligible to apply for this Federal funding opportunity. Faith-based and community organizations are also eligible to apply.
Applicants must have significant experience with maternal and child health issues across the country and to be able to track changes in outcomes and health care services both nationally, regionally and within States through contributions to the development, analysis and dissemination of data in collaboration with MCHB. Additionally, applicants must have substantial experience providing real-time technical assistance that responds to a range of potential users, but particularly family and youth leaders and users who either do not have the resources or do not have the expertise to make appropriate use of the survey data. Applications that fail to show such experience will not be considered.
2. Cost Sharing/Matching
There are no cost sharing/matching requirements for the National Maternal and Child Health Data Resource Center (MCH DRC) cooperative agreement program.
3. Other
Applications that exceed the ceiling amount of $575,000 will be considered non-responsive and will not be considered for funding under this announcement.
Any application that fails to satisfy the deadline requirements referenced in Section IV.3 will be considered non-responsive and will not be considered for funding under this announcement.
IV. Application and Submission Information
1. Address to Request Application Package
Application Materials and Required Electronic Submission Information
HRSA is requiring applicants for this funding opportunity to apply electronically through Grants.gov. All applicants must submit in this manner unless the applicant is granted a written exemption from this requirement in advance by the Director of HRSA’s Division of Grants Policy or designee. Grantees must request an exemption in writing from , and provide details as to why they are technologically unable to submit electronically though the Grants.gov portal. Make sure you specify the announcement number for which you are seeking relief, and include specific information, including any tracking or anecdotal information received from Grants.gov and/or the HRSA Call Center, in your justification request. As indicated in this guidance, HRSA and its Grants Application Center (GAC) will only accept paper applications from applicants that received prior written approval.
Refer to Appendix A for detailed application and submission instructions. Pay particular attention to Section 3, which provides detailed information on the competitive application and submission process.
Applicants must submit proposals according to the instructions in Appendix A, using this guidance in conjunction with Public Health Service (PHS) Application Form 5161-1. These forms contain additional general information and instructions for grant applications, proposal narratives, and budgets. These forms may be obtained from the following sites by:
(1) Downloading from http://www.hrsa.gov/grants/forms.htm
Or
(2) Contacting the HRSA Grants Application Center at:
The Legin Group, Inc.
910 Clopper Road
Suite 155 South
Gaithersburg, MD 20878
Telephone: 877-477-2123
Instructions for preparing portions of the application that must accompany Application Form 5161-1 appear in the “Application Format” section below.
2. Content and Form of Application Submission
Application Format Requirements
See Appendix A, Section 5 for detailed application submission instructions. These instructions must be followed.
The total size of all uploaded files may not exceed the equivalent of 80 pages when printed by HRSA, approximately 10 MB. This 80-page limit includes the abstract, project and budget narratives, attachments, and letters of commitment and support. Standard forms are NOT included in the page limit.
Applications that exceed the specified limits (approximately 10 MB, or that exceed 80 pages when printed by HRSA) will be deemed non-compliant. All non-compliant applications will be returned to the applicant without further consideration.
Application Format
Applications for funding must consist of the following documents in the following order:
4
SF-424 Non Construction – Table of Contents
% It is mandatory to follow the instructions provided in this section to ensure that your application can be printed efficiently and consistently for review.
% Failure to follow the instructions may make your application non-compliant. Non-compliant applications will not be given any consideration and those particular applicants will be notified.
% For electronic submissions, applicants only have to number the electronic attachment pages sequentially, resetting the numbering for each attachment, i.e., start at page 1 for each attachment. Do not attempt to number standard OMB approved form pages.
% For electronic submissions no table of contents is required for the entire application. HRSA will construct an electronic table of contents in the order specified.
% When providing any electronic attachment with several pages, add table of content page specific to the attachment. Such page will not be counted towards the page limit.
% For paper submissions (when allowed), number each section sequentially, resetting the page number for each section. i.e., start at page 1 for each section. Do not attempt to number standard OMB approved form pages.
% For paper submissions ensure that the order of the forms and attachments is as specified below.
Application Section / Form Type / Instruction / HRSA/Program Guidelines /Application for Federal Assistance (SF-424) / Form / Pages 1, 2 & 3 of the SF-424 face page. / Not counted in the page limit
Project Summary/Abstract / Attachment / Can be uploaded on page 2 of SF-424 - Box 15 / Required attachment. Counted in the page limit. Refer guidance for detailed instructions. Provide table of contents specific to this document only as the first page
Additional Congressional District / Attachment / Can be uploaded on page 2 of SF-424 - Box 16 / As applicable to HRSA; not counted in the page limit
HHS Checklist Form PHS-5161 / Form / Pages 1 & 2 of the HHS checklist. / Not counted in the page limit
Project Narrative Attachment Form / Form / Supports the upload of Project Narrative document / Not counted in the page limit
Project Narrative / Attachment / Can be uploaded in Project Narrative Attachment form. / Required attachment. Counted in the page limit. Refer guidance for detailed instructions. Provide table of contents specific to this document only as the first page
SF-424A Budget Information - Non-Construction Programs / Form / Page 1 & 2 to supports structured budget for the request of Non construction related funds / Not counted in the page limit
SF-424B Assurances - Non-Construction Programs / Form / Supports assurances for non construction programs / Not counted in the page limit
Disclosure of Lobbying Activities (SF-LLL) / Form / Supports structured data for lobbying activities. / Not counted in the page limit
Other Attachments Form / Form / Supports up to 15 numbered attachments. This form only contains the attachment list / Not counted in the page limit
Attachment 1-15 / Attachment / Can be uploaded in Other Attachments form 1-15 / Refer to the attachment table provided below for specific sequence. Counted in the page limit
% To ensure that attachments are organized and printed in a consistent manner, follow the order provided below. Note that these instructions may vary across programs.