Oak Landing HOA
Meeting Minutes
May 15, 2017
- Notice of Meeting
The “A” frame board was posted at the front of the community Friday, May 12, 2017 which gave notice to the homeowners of the board meeting.
- Call to order
Bucky Bell called to order the board meeting of the Oak Landing HOA at 6:35pm on May 15, 2017 at Minds in Motion, 126 Horizon Ct, Lakeland, FL 33813.
- Roll call
The following persons were present: Bucky Bell (President), Joseph Boyd (Vice President), Amanda Walsh (Secretary), Glenn Gillespie (Director) and John Hall (Property Manager).
- Approval of minutes from last meeting
Amanda Walsh motioned to approve and waive the reading of the minutes for the April 10, 2017 board meeting which was approved unanimously.
- Old Business
a) Front Entrance
An e-mail was received from Randy that indicated all the equipment has been received and is ready for installation. The HOA needs to contact Spectrum/Verizon to establish an internet connection. Glenn agreed to contact Randy and/or Steve to complete resolution of this task.
D&O Insurance has been in contact with Bucky regarding the HOA claim. Bucky will forward the information to the Property Management Co. for further handling. A claim needs to be presented.
Ken was at the property today re-mulching and cleaning out the center beds in/outside of the gates.
b) Applied Aquatics
The property management company stated they called the company but have not had a return call. Glenn stated he saw them out last week with the boat.
c) Annual Meeting
Joseph Boyd motioned to accept Steve Gorham’s verbal resignation at the April 10, 2017 board meeting, Amanda Walsh seconded and the vote was unanimous. Glenn Gillespie motioned to reduce the total number of board members from five (5) to three (3), Joseph Boyd seconded and the vote was unanimous. Joseph Boyd motioned to appoint Glenn Gillespie to fill Steve Gorham’s position, Amanda Walsh seconded and the vote was unanimous.
Property Management Co. will secure the Medulla Community Center as well as mail out notification of meeting with Proxy and Agenda. Amanda will forward a proposed Agenda to John. Topics to be included will be cable, budget, board vacancy, year in review and electronic communication agreement.
d) Accounting
The Property Management Co. reports they have not received the lock box receipts to date.
e) Violations
The Property Management Co. reports inspections but dates not available at this time. The Property Management Co. reports a letter has not been sent to *** OL Dr. regarding the renter application process, but they will forward letter. *** OL Dr. basketball hoop has been resolved. *** OL Blvd. Driveway extension will be considered resolved by precedence, multiple homes within the community have similar driveway extensions. Amanda Walsh reiterated sending violation letters for lawn/landscape at the discretion of the property Management Co. within the covenants and bylaws of the community.
f) ARB Request
305 OL Dr. submitted an ARB request for a wooden fence. The ARB committee has recommended a denial for the request due to the material. The Property Management Co. was advised to send notice to the homeowner as soon as possible.
- New business
a) Landscape Contract
Ken presented the HOA with a new contract. There was an increase in cost due to an increase in services such as spraying. Joseph Boyd motioned to approve, Amanda seconded and the vote to approve was unanimous.
b) Additional Business
Members of the community present requested status of action being taken against the prior management company. It was advised that the legal cost outweighed the benefit. However, complaints have been made with the Sheriff’s Office by other communities and the information has been forwarded to the board for review. There has been no action taken by the State Attorney’s office to date.
The Property Management Company reports that a budget has been received from the Master Association and will forward it to the board members.
- Adjournment
Bucky Bell adjourned the meeting at 8:45pm.
Minutes submitted by:
Minutes approved by:
*There is information redacted from the minutes protected by attorney client privilege.