Company Procedure:Risk Management and Training Plan

A written and dated health and safety policy clearly states health and safety objectives and HOW EVENTive!'s commitment to improving health and safety performance.

The policy is authorised by HOW EVENTive!'s current Chief Executive.

The policy has been developed by management in consultation with stakeholder representatives.

HOW EVENTive! communicates its health and safety policy to all employees, visitors, contractors, customers and suppliers in an appropriate manner.

The health and safety policy is reviewed periodically to ensure that it reflects changes in HOW EVENTive! and legislation when appropriate.

A Health and Safety Management Systems Manual includes HOW EVENTive!'s health and safety policies, objectives, plans and procedures and defines the health and safety responsibilities for all staff and volunteers associate with HOW EVENTive!

Policies and procedures are made known to employees through induction training for employees at all levels, and are regularly reviewed and evaluated.

Planning

Senior management demonstrate visible commitment to health and safety plan/objectives by being actively involved in delivery training.

  • An organisation-wide health and safety strategic plan has been developed and implemented.
  • Specific plans associated with particular products, processes, projects or sites have been developed where appropriate.
  • The plans are based on hazard and incident data, and other health and safety records.
  • Development of plans has involved managers, team leaders, health and safety committee members, and stakeholder representatives.
  • Plans are monitored and reviewed during implementation and weaknesses are corrected.
  • There is evidence of a feedback loop in action, with a system to trace implementation of decisions arising out of audits and/or the review process.

Accountability

  • The director has overall responsibility for ensuring that the health and safety management system is implemented and maintained
  • Senior managers provide guidance to line managers and supervisors on the means or methods to achieve health and safety objectives and responsibilities
  • Senior managers are visibly involved in health and safety, and the range of likely health and safety activities may include:

-Setting goals for HOW EVENTive! in health and safety; placing health and safety as a regular priority item in management meetings

-Attending health and safety committee meetings

-Attending health and safety audits and inspections

-Participating in hazard identification, assessment, control activities

-Conducting health and safety 'tours' of the workplace

-Formally reviewing progress made by managers in improving health and safety performance

-Informally questioning managers on health and safety activity and performance

-Participating in training sessions in the workplace

-Ensuring the provision of adequate resources for health and safety

  • Team leaders are held accountable for health and safety performance within their individual work areas.
  • There is documentation which includes health and safety in accountability mechanisms for all personnel in team leader positions.
  • Team leaders reward good performance and deal with poor performance in health and safety.
  • Team leaders have been trained in the principles of OHS hazard management and in hazard control relevant to their area.
  • Team leaders ensure that tasks are performed safely and work instructions and procedures are adhered to.
  • Team leaders participate in hazard identification and the development of control measures.

Contractors

Where HOW EVENTive! receives goods or services under contract:

  • HOW EVENTive! has a system for ensuring the regular review of health and safety implications and content of contracts.
  • Health and safety is considered at the tender stage and is included in criteria for awarding of contracts.
  • During the short-listing process, or before contract work commences, plans are prepared by prospective contractors on how their OH&S procedures and arrangements interface with those of HOW EVENTive!, and once approved form part of the contractual agreement.
  • HOW EVENTive! has documented its responsibilities to contractors and their employees including the details of training to be provided (to include risks and hazards, health and safety procedures, reporting requirements, personal protective clothing and equipment), ongoing provision of information about risks on site, availability of on-site health and safety expertise in the event of a need to resolve health and safety concerns, and actions to be taken in the event of non-compliance including stopping the work.
  • There are mechanisms for active monitoring to check contractor compliance with established procedures, which includes documentation of outcomes of monitoring activity.

Identifying Hazards and Assessing Risks

Planned Identification and Assessment

  • Suitably experienced personnel have identified and assessed the major OHS hazards and risks associated with operations.
  • HOW EVENTive! has identified potential hazards and assessed the risks arising out of the work process.
  • HOW EVENTive! uses a range of methods to identify hazards, including:

records of injury/illness and incidents

injury/illness/incident investigations

inspections

job hazard analysis, where identification is a prelude to hazard elimination and control

regular analysis of procedures and systems of work

use of legislation, codes of practice and government guidance material

product information, Australian standards, industry or trade guidance; personal knowledge and experience of managers and employees

reporting of hazards by employees, fostered by prompt attention to issues so identified

expert advice and opinion.

  • Hazards are documented in a hazard register.
  • Risk assessment includes consideration of a range of factors, including:

nature of the hazard, health effects

the likely severity of injury

the number of employees exposed to the hazard

work organisation

layout and general condition of the work environment

training and knowledge needed by the person to work safely in that environment

the need for control measures.

  • Hazard analysis and risk assessment is a continuous process, with reassessment upon change in the workplace or the availability of new information on the hazard, and the conduct of periodic health and safety analysis reviews to monitor the effectiveness of controls and identify any further hazards.

Venue Inspections

  • Regular inspections of venues and work practices are carried out.
  • The inspections are conducted jointly by management, staff and volunteers who have been trained in hazard identification.
  • Inspections seek input from personnel required to undertake specific tasks.
  • A checklist specific to the workplace has been developed for use during inspections.
  • Records are maintained, and reports that prioritise action are forwarded to senior management and the health and safety committee.
  • Follow-up inspection and monitoring is carried out to determine the effectiveness of actions taken as a result of a previous inspection.
  • There is a tracking system to check on implementation of corrective actions.
  • Periodic review of the inspection system, inspection forms and checklists.

Monitoring - environmental and individual

  • HOW EVENTive! has a procedure for the investigation of reported incidents.
  • Relevant staff are trained in incident investigation and contemporary approaches to corrective action.
  • Investigation reports contain recommendations for actions to address identified deficiencies and provide a timetable for implementation.
  • Responsibility is assigned to identified personnel for implementing recommendations arising from investigation reports.
  • Corrective actions are discussed with personnel affected prior to implementation.
  • The effectiveness of corrective action is monitored.

Incident Reporting

  • A documented system exists to ensure that all workplace injury and illness is reported.
  • Internal reporting procedures include the requirement to report those incidents likely to provide insight into OHS decisions.
  • Injuries, illnesses and incidents which are required to be reported under legislation are reported to relevant authorities.
  • Where relevant, the causes of under-reporting of injuries and incidents have been studied and strategies to encourage reporting have been implemented.

Hazard Control

  • Compliance with relevant regulations, standards and codes of practice is reviewed when developing or modifying systems of work.
  • Personal protective equipment is provided where required, used correctly and maintained in a serviceable condition.
  • Personal protective equipment is provided only in circumstances where alternatives to control the risk by other means are not practicable, or as an interim or supplementary measure.
  • Where appropriate, there is a documented "Permit to Work" system.
  • Risk control measures are reviewed when there is a change to the work process.

Training

  • An OHS training needs analysis has been carried out.
  • A training plan has been developed to provide training in OHS to all levels of personnel in HOW EVENTive!
  • Training takes account of differing levels of literacy and ability.
  • Training is carried out by persons with appropriate skills and experience.
  • Facilities and resources are suitable to enable effective training to take place.
  • HOW EVENTive! documents and keeps records of all training.
  • There is evaluation of training to ensure comprehension and retention.
  • Training is reviewed regularly to ensure its relevance and effectiveness.

Manager and Supervisor Training

  • Members of the executive and senior management have participated in training which explains legal obligations and sound OHS management principles and practices.
  • Managers and supervisors have received training appropriate to their role and responsibilities.

Induction Training

  • HOW EVENTive! has an induction program for all personnel including management, which incorporates instruction in HOW EVENTive!'s OHS policy and procedures.
  • Procedures specify the requirements for briefing of visitors and contractors in order to ensure their health and safety and the health and safety of others.
  • Training is provided to all employees including new and transferred personnel to enable them to perform their tasks without risks to health and safety.
  • Training is provided to affected personnel when there are changes to plant or processes in the workplace.
  • Refresher training is provided to all as appropriate.

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